Water Testing Services Tender – London

Water Testing Services Tender – London

3 Lots. Lot 1: Water System Maintenance – Corporate Landlord.

United Kingdom-Ilford: Repair and maintenance services of building installations

2019/S 073-172973

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Redbridge
Lynton House, 255-259 High Road
Ilford
IG1 1NY
United Kingdom
Telephone: +44 7741148734
E-mail: procurement@psprocure.co.uk
NUTS code: UKI53
Internet address(es):Main address: http://www.redbridge.gov.uk/

Address of the buyer profile: http://www.redbridge.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for the Provision of Water System Maintenance and Water Testing Services

Reference number: DN396763

II.1.2)Main CPV code

50700000

II.1.3)Type of contract

Services

II.1.4)Short description:

The London Borough of Redbridge is seeking expressions of interest from suitably qualified and experienced organisations in relation to contracts for the provision of planned preventative maintenance and reactive maintenance services for both Corporate Landlord and Housing departments. There are 3 lots covered by this requirement:

— Lot 1: Water System Maintenance — Corporate Landlord,

— Lot 2: Water System Maintenance — Housing,

— Lot 3: Water Hygiene Testing — Corporate Landlord/Housing.

Organisations are permitted to express an interest for any lots for which they consider they are suitably qualified and experienced.

Organisations shall be aware that responses to each lot will be evaluated separately. Organisations should be aware that if they bid for Lots 1 and/or 2 they are not able to bid for Lot 3 and organisations that bid for lot 3 are not able to bid for Lots 1 and/or 2.

II.1.5)Estimated total value

Value excluding VAT: 415 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Organisations should be aware that if they bid for Lots 1 and/or 2 they are not able to bid for lot 3 and organisations that bid for Lot 3 are not able to bid for Lots 1 and/or 2.

II.2)Description

II.2.1)Title:

Water System Maintenance — Corporate Landlord

Lot No: 1

II.2.2)Additional CPV code(s)

50000000

II.2.3)Place of performance

NUTS code: UKI53

II.2.4)Description of the procurement:

The Water Hygiene Services Specification covers the requirements to maintain the assets that have been grouped together to cover the Water Hygiene and Services Systems; Water Sampling, Cleaning and Chlorination, Cold Water Storage Tanks, Hot and Cold Water Services (including drinking water), Hot Water Storage Vessels, Showers and valves, Combination Taps and Thermostatic Mixing Valves, Plumbed in Water Dispensers, Whirlpool/Spa Baths, Hydrotherapy Pools, Water Treatment and Conditioning, Chemical Dosing, Swimming Pool Equipment, Water Flushing Saving Devices, Hand Drying Systems, “Propelair” High Performance w.c. For the Corporate Landlord department.

The contractor shall undertake the periodic planned preventative maintenance regimes as directed within SFG20 provided by BESA (the Building Engineering Services Association), Approved Code of Practice (L8), the HSE Technical Guidance HSG274 and applicable HTM and manufacturers requirements as a minimum.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

At the sole discretion of the Authority the contract period may be extended in such period or periods as the Authority deems appropriate up to a maximum of two (2) years, providing a possible total contract period to midnight on 31.3.2024.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Water System Maintenance — Housing

Lot No: 2

II.2.2)Additional CPV code(s)

50000000

II.2.3)Place of performance

NUTS code: UKI53

II.2.4)Description of the procurement:

The Water Hygiene Services Specification covers the requirements to maintain the assets that have been grouped together to cover the Water Hygiene and Services Systems; Water Sampling, Cleaning and Chlorination, Cold Water Storage Tanks, Hot and Cold Water Services (including drinking water), Hot Water Storage Vessels, Showers and valves, Combination Taps and Thermostatic Mixing Valves, Plumbed in Water Dispensers, Whirlpool/Spa Baths, Hydrotherapy Pools, Water Treatment and Conditioning, Chemical Dosing, Swimming Pool Equipment, Water Flushing Saving Devices, Hand Drying Systems, “Propelair” High Performance w.c. For the Housing department.

The Contractor shall undertake the periodic planned preventative maintenance regimes as directed within SFG20 provided by BESA (the Building Engineering Services Association), Approved Code of Practice (L8), the HSE Technical Guidance HSG274 and applicable HTM and manufacturers requirements as a minimum.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

At the sole discretion of the Authority the contract period may be extended in such period or periods as the Authority deems appropriate up to a maximum of two (2) years, providing a possible total contract period to midnight on 31.3.2024.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Water Hygiene Testing — Corporate Landlord/Housing

Lot No: 3

II.2.2)Additional CPV code(s)

50000000

II.2.3)Place of performance

NUTS code: UKI53

II.2.4)Description of the procurement:

Service visits to undertake the assessments shall be made during “normal working hours” which shall be between 8:00 and 17:00, Monday to Friday. Works may be undertaken by the contractor outside of these hours if required, but only where the premises are readily available.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

At the sole discretion of the Authority the contract period may be extended in such period or periods as the Authority deems appropriate up to a maximum of two (2) years, providing a possible total contract period to midnight on 31.3.2024.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/05/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 13/05/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Organisations interested in being wishing to tender for any of the contracts are required to complete a invitation to tender including the selection questionnaire containing information about their economic and financial standing, technical capability and other general information. This information will be assessed to establish that the organisation is financially viable and technically capable of undertaking a contract(s) of this nature. Where an organisation fails to meet the minimum requirements of the selection questionnaire, their tender response will not be evaluated further. Access to the tender documents can be obtained from the London Tenders Portal. https://procontract.due-north.com

The procurement documents, including the instructions to suppliers for submission of a invitation to tender, are available from www.londontenders.org

To obtain the procurement documents:

— register your organisation free of charge at www.londontenders.org

— await acceptance. You will receive an email confirming your username and password for the London Tenders Portal,

— use your username and password to login to the London Tenders Portal and express your interest in the contract(s),

— after you have expressed an interest you will receive an email link to access the Procurement Documents,

— then follow the guidance contained in the ITT Instructions for Submission,

— all responses and correspondence must be submitted via the London Tenders Portal.

VI.4)Procedures for review

VI.4.1)Review body

London Borough of Redbridge
Town Hall, 128-142 High Road
Ilford
IG1 1DD
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/04/2019

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