Watercourse Maintenance Tender 2015-2017
The Roads Development Division of Renfrewshire Council’s Community Resources require a service provider for Watercourse maintenance works: including drainage works; cleaning and minor repair works to grids, culverts and drains; emergency works; and mechanical and electrical inspection and maintenance of underground pumping stations.
United Kingdom-Paisley: Agricultural, forestry, horticultural, aquacultural and apicultural services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Renfrewshire House, Cotton Street
Contact point(s): Development and Housing Services
For the attention of: Rebecca Hall
PA1 1JB Paisley
Telephone: +44 1416187024
Fax: +44 1416187050
General address of the contracting authority: http://www.renfrewshire.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Economic and financial affairs
Housing and community amenities
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various locations within Renfrewshire.
NUTS code UKM35
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
This contract will be for 24 months with an option to extend, for a further 12 months.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code RC1411_1050 (ITT6665) under s Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the it will move to your My s area.
For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf
If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
II.1.6)Common procurement vocabulary (CPV)
77000000, 90700000, 45246200, 45111240, 45112700
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
There are no Part 1 Services (i.e. services to be carried out without a Task Order).
Part 2 Services (i.e. services to be instructed by way of a Task Order) include:
— The maintenance of the high quality surfacing including Caithness and Granite paving slabs, setts and cubes, and other materials such as granolithic concrete, including minor cleaning and weeding;
— The maintenance of street furniture including bollards, railings, benches etc., the removal or graffiti, general cleaning, painting and the maintenance of art features.
— The maintenance of drainage systems.
— The lifting and final reinstatement of the high quality surfacing to openings required by the various statutory undertakers. Renfrewshire Council has voluntary agreements with each of the utility companies and quantity and timescale of works may vary greatly, requiring flexibility by the successful Contractor.
This Contract will be for period of 2 years with the option to extend by 1 year.
The Contract will be tendered under an open procedure, with Bid Selection forming the first part of the assessment of tenders, this part is assessed on a Pass/Fail basis against the criteria set out below, further details are contained in the Invitation to Tender Document and the Electronic Tender for this Contract on the Public Contracts Scotland — Tenders Website;
Tender submissions must be sufficiently complete to enable a full and detailed evaluation of all components of the bid to be undertaken —Completeness of Submission:
— Background Information,
— Financial Stability — Tenderers must evidence a good credit rating from a recognised credit reference agency (D&B Score of 20 or above) and will be required to evidence a minimum annual turnover for this contract of 150 000 GBP.
The Council will use Dun and Bradstreet (D&B) to assist in its determination of the organisations financial status and risk. It is recommended that Tenderers review their own D&B Failure Score in advance of submitting their tender submission. If, following this review, Tenderers consider that the D&B Failure Score does not reflect their current financial status; the Tenderer should attach a document to this section giving a detailed explanation, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of Tenderer’s financial status. Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size.
Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed. Where the Tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum financial turnover requirements or minimum D&B Failure Score (or equivalent) as a company, in order to progress to stage 2 of the evaluation they must provide as part of their tender submission, written confirmation from an authorised signatory of the parent company, that a parent company guarantee will be provided within 2 weeks of request. The parent company must meet the minimum financial requirements as assessed by the Council. The parent company guarantee will be in the form provided in the Tender Documentation. Tenderers must achieve a D&B failure score of 20 or above to pass this section.
The Council may undertake supplementary investigations to establish if the D&B failure score is a reflection of the current financial stability of the Tenderer; the outcome of such investigations will influence if a Tenderer is deemed to meet the minimum requirements to pass this bid selection stage in terms of their financial stability for the purposes of this contract. The Tenderer will be notified if supplementary investigations into the financial stability are being undertaken.
Where the Tenderer intends to sub-contract more than 25 % of any Contract value to a single sub-contractor, the Tenderer must provide a D&B comprehensive report on the sub-contractor. The Council reserves the right to request one copy of all sub-contractors last 2 financial years’ audited accounts and details of significant changes since the last financial year end. The Council also reserves the right to reject the use of sub-contractors in relation to the Contract where they fail to meet the Council’s minimum financial criteria.
Adequate Insurance Provision — Tenderers must evidence the under-noted insurance provision being in place or provide confirmation that in the event of success in the tender process, the under-noted insurance provision will be put in place:
— Employers Liability to a minimum indemnity of 5 000 000 GBP,
— Public Liability to a minimum indemnity of 2 000 000 GBP,
— Third Party Motor Insurance to a minimum of 5 000 000 GBP.
Eligibility to Contract — Tenderers will be required to confirm that none of the criteria in respect to Regulation 23 (Criteria for the rejection of economic operators) of the Public Contracts (Scotland) 2012 Regulations apply.
Suitable Health and Safety policies and practices — Tenderers must evidence robust health and safety policies and processes in operation. Tenderers will also be required to provide their up to date Health and Safety Policy.
Compliance with all relevant statutory obligations (e.g. Equal Opportunities etc.) — Tenderers must provide a statement of compliance with relevant statutory obligations. Tenderers will also be required to provide their up to date Equal Opportunity Policy.
Compliance with Terms and Conditions — Tenderers must confirm compliance or qualifications proposed must be deemed acceptable by the Council.
Compliance with Tender Specification and Scope of Works — Tenderers must confirm compliance with Tender Specification/Scope of Works.
Capacity to Undertake the Requirement — Tenderers must evidence ability to service the Contract by reference to resources.
Experience and Track Record/References — Tenderers must evidence relevant and appropriate organisational experience in relation to fulfilling the requirements of the Contract by providing 3 similar contracts delivered within the last 5 years. Track record shall be assessed by way of references provided.
If the Tenderer is subcontracting any works then they must evidence that the Subcontractor has relevant and appropriate organisational experience in relation to fulfilling the requirements of the Contract by providing 3 similar contracts delivered within the last 5 years. Track record may be assessed by way of references provided.
Environmental Management Policies, Systems and Practices — Tenderers must evidence environmental management policies and processes are in operation. Tenderers will also be required to provide a copy of their environmental management policy.
Quality Policies, Systems and Practices and risk assessment processes — Tenderers must provide evidence of robust Quality policies and systems/practices in operation. Tenderers will also be required to provide their up to date Quality Policy.
Testing of Plant and Machinery — Tenderers must evidence a robust process for ensuring that plant, machinery and vehicles proposed are certified as fit for use.
Living Wage — Renfrewshire Council encourages all suppliers to pay the ‘Living Wage’. Tenderers should advise if they adhere to the ‘Living Wage’. This question will not be scored and will not impact on your response.
Restrictive Practices — Tenderers must confirm that they do not use, or ever intend to use, blacklists to exclude employees or potential employees on grounds of trade union membership or trade union activities.
All required documentation must be completed and signed.
The Award Criteria will form the second part of the assessment of Tenders with Tenderers who have met the Bid Selection criteria shown above being assessed against the criteria stated below;
The Award Procedure will firstly entail the assessment of Technical submissions. The assessment of Quality submissions will represent 20 % of the overall tender score attainable by bidders which is made up of ;
Please describe you proposed methodology for management of staff working in confined spaces (40 % of 20 %);
Please describe how you propose to identify and deal with Invasive species (Giant Hogweed, Himalayan Balsam and Japanese Knotweed) encountered when tasked to remove rubbish or debris from watercourse across Renfrewshire (40 % of 20 %);
Please outline your approach to maximising community benefits and confirm what specific benefits will be delivered under this contract (20 % of 20 %);
The quality submission will be assessed using the following 0-10 scoring methodology;
10 Approach is excellent suggesting that the Tenderer will deliver the requirement to an excellent standard.
8, 9 Approach is very good suggesting that the Tenderer will deliver the requirement very well.
6, 7 Approach is good suggesting that the Tenderer will deliver the requirement well.
5 Approach is satisfactory suggesting that the Tenderer will deliver the requirement.
2, 3, 4 Approach is poor suggesting that the Tenderer will have some difficulties with delivering the requirement.
1 Approach is very poor suggesting that the Tenderer will have significant difficulties with delivering the requirement.
0 Tenderer has failed to provide a response.
The evaluation of pricing submissions shall involve an assessment of the Pricing Schedule document fully completed and submitted in accordance with all relevant instructions. Pricing submissions will represent 80 % of the overall tender score attainable by bidders.
Following assessment of pricing submissions, the quality score attained by each Tenderer will then be added to their pricing score to give a total tender score out of 100 %.
Estimated value excluding VAT:
Range: between 150 000 and 225 000 GBP
II.2.2)Information about options
Description of these options: Option to extend for a further 1 x 12 month term.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: As contained in the Conditions of Contract.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Details provided in the Invitation to Tender document with further details provided in the Electronic Tender on Public Contracts Scotland — Tenders for this Contract.
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 28.1.2015 – 12:00
Lower Ground Floor, Renfrewshire House, Cotton Street, Paisley, PA1 1UJ, UK.
Section VI: Complementary information
Please note the Tender Documentation is not held in this website.
We will be conducting this tender via the Scottish Government National eSourcing tool. Therefore, please register your interest via the Public Contracts Scotland — Tenders portal: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
You will not be able to register interest or request documents via any other route.
Tenderers should note that following issue of the Tender Document, all questions relating to the tender should be directed through the above mentioned eTender system Message Board.
Any contract awarded as a result of the tender will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.
(SC Ref: 328824).
VI.5)Date of dispatch of this notice: