Waverley Borough Council Grounds Maintenance Tender 2019

Management and maintenance of its parks and open spaces for a period of 5 years.

United Kingdom-Godalming: Grounds maintenance services

2019/S 020-043620

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Waverley Borough Council
The Burys
Godalming
GU7 1HR
United Kingdom
Contact person: Patrick Tuite
E-mail: patrick.tuite@waverley.gov.uk
NUTS code: UKJ25

Internet address(es):

Main address: http://www.waverley.gov.uk/site/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.sesharedservices.org.uk/esourcing

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.sesharedservices.org.uk/esourcing

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

WAV PT The Provision of Grounds Maintenance Services

Reference number: WAV – 023769

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

II.1.5)Estimated total value

Value excluding VAT: 18 375 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKJ25

Main site or place of performance:

Waverley Borough.

II.2.4)Description of the procurement:

Waverley Borough Council is one of 11 Districts and Boroughs in the county of Surrey. The council has an annual turnover of 60 000 000 GBP, employs over 450 staff and provides more than 110 services to a population of 121 000. Waverley Borough encompasses an area of 345 km², containing 730 km of road and 52 750 properties. The Waverley Borough Council will invite Tenders for the management and maintenance of its parks and open spaces for a period of 5 years with possible extension of 2 further terms (possible total of 15 years (5 + 5 + 5), with the first term commencing 1.1.2019 and ending on 31.10.2024). The grounds maintenance contract maintains green spaces across the Borough; including parks and recreation grounds, sports facilities, countryside sites, housing estates, sheltered housing units, car parks, leased properties, council offices, cemeteries, toilets, pavilions and Surrey County Council highway verges and road areas. The contracts specification covers; grass cutting, shrub, rose, herbaceous borders, hedges and scrub maintenance, seasonal bedding displays, sports pitch and facility maintenance, sports pitch booking service, toilet and changing room cleaning, bin emptying and litter picking, playground inspection and repairs, cemetery operations, hard surface maintenance, weed control, water course and ditch maintenance, park keepers, roving patrols at weekends and an out of hours and emergency cover provision. The tender will be run via the Restricted procedure in accordance with the Public Contract Regulations 2015. Bidders will be able to submit a Selection Questionnaire (SQ), following the assessment of which, bidders will be short listed and progressed to the Invitation to Tender stage (ITT). The contract will be awarded on a fixed price basis; bidders will be scored solely on their quality response at tender stage. The rationale behind a fixed price tender is to focus the tenderer purely on the quality of service provision. The budget for the contract commencement will be approximately 1 175 000 GBP per annum with CPI inflation to be applied on an annual basis. Bids priced in excess of the stated budget will be rejected. There is 50 000 GBP available in addition to the annual budget, as a reward for achieving the performance targets agreed at the beginning of the Contract and each year thereafter. We wish to ensure there is a constant focus on delivering quality and to incentivise the appointed contractor to continually seek improvements and efficiency gains in their delivery. We hope this will provide the opportunity to promote and develop a creative and innovative thinking approach from a contractor, with our residents and tenants at the heart of this.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 100

Cost criterion – Name: Cost / Weighting: 0

II.2.6)Estimated value

Value excluding VAT: 18 375 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 7

Objective criteria for choosing the limited number of candidates:

A minimum of 5 bidders and a maximum of 7 will be shortlisted at SQ stage and progressed to the ITT stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Terms and Conditions included within the tender documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/02/2019

Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 11/03/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/11/2019

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
Strand
London
WC2A 2LL
United Kingdom

Internet address: www.justice.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Review procedures are as set out in the Public Contracts Regulations 2015. Proceedings under the Public Contracts Regulations 2015 are time limited and any such proceedings must be brought in the High Court of England and Wales.

VI.4.4)Service from which information about the review procedure may be obtained

High Court
Royal Courts of Justice, The Strand
Godalming
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:

25/01/2019

Waverley Borough Council Grounds Maintenance Tender 2019

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