Wealden District Council Asset Management Contracts

Wealden District Council Asset Management Contracts

4 Lots. Lot 1: Responsive Repairs, Void and Capital Works.

United Kingdom-Hailsham: Repair and maintenance services

2019/S 149-366088

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Wealden District Council
Council Office, Vicarage Lane
Hailsham
BN27 2AX
United Kingdom
Contact person: Fiona Lowe
Telephone: +44 7903788645
E-mail: fiona@echelonconsultancy.co.uk
NUTS code: UKJ2
Internet address(es):Main address: http://www.wealden.gov.uk/

Address of the buyer profile: http://www.wealden.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=29465&B=ECHELON
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=29465&B=ECHELON
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Wealden District Council Asset Management Contracts

Reference number: Ech 907

II.1.2)Main CPV code

50000000

II.1.3)Type of contract

Works

II.1.4)Short description:

Wealden District Council is seeking expressions of interest from suitably skilled and experienced service providers for the delivery of a range of asset management works under 4 contracts:

Lot 1: Responsive Repairs, Void and Capital Works;

Lot 2: Electrical Works;

Lot 3: Domestic Heating Works;

Lot 4: Commercial Heating and Mechanical Works.

The TPC 2005 (as amended) contracts will be for a maximum term of 15 years, commencing in phases between 1.10.2020 and November 2021. An overarching strategic alliance agreement between all parties will cover areas of joint responsibility including ICT and contact centre arrangements. Wealden DC is following a competitive dialogue procedure in accordance with the Public Contracts Regulations 2015. Providers can bid for 1 lot only. Following evaluation of SQs, Wealden anticipates shortlisting 3 bidders per lot to be invited to participate in the second stage of the process. Full details are in the procurement documents.

II.1.5)Estimated total value

Value excluding VAT: 90 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description

II.2.1)Title:

Lot 1: Responsive Repairs, Void and Capital Works

Lot No: 1

II.2.2)Additional CPV code(s)

45000000
45100000
45110000
45111000
45111200
45300000
45310000
45311000
45312000
45312100
45315000
45320000
45330000
45331000
45331100
45331110
45331200
45332000
45332200
45332400
45333000
45340000
45343000
45343100
45350000
45400000
45410000
45420000
45430000
45440000
45450000
45451000
45453000
45453100
45454000
50700000
50710000
50711000
50712000
50720000
50721000
51100000
51110000
51120000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

South Essex.

II.2.4)Description of the procurement:

Delivery of responsive repairs, void and capital works across Wealden DC’s property portfolio. Responsive repairs and voids will be delivered via a PPP/PPV model Capital works will be delivered via a blend of archetype, SOR and quotation based pricing.

The TPC 2005 (as amended) contract will run for a maximum term of 15 years. An overarching strategic alliance agreement, to which the other 3 service providers and Wealden DC will be party, will set out requirements in respect of areas for which the service providers will be jointly responsible, including ICT, contact centre/call handling arrangements, the delivery of social value and supply chain arrangements.

Wealden DC is following a 3-stage competitive dialogue procedure in accordance with the Public Contracts Regulations 2015. This is to enable dialogue between Wealden DC and prospective service providers on service delivery requirements and the joint areas of responsibility including the ICT solution.

Under the first stage of the process, prospective service providers are required to complete a selection questionnaire and its related appendices. Following evaluation of submitted SQs, Wealden DC anticipates shortlisting 3 bidders per lot to be invited to submit detailed solutions under the second stage of the process. Bidders are permitted to bid for 1 lot only.

Full details are in the procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 67 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

As set out in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will run for an initial period of 10 years with the option to extend it by up to a further 5 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The provisions under the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply.

II.2)Description

II.2.1)Title:

Lot 2/ Electrical Works

Lot No: 2

II.2.2)Additional CPV code(s)

45000000
45100000
45110000
45111000
45111200
45300000
45310000
45311000
45312000
45312100
45315000
45320000
45330000
45331000
45331100
45331110
45331200
45332000
45332200
45332400
45333000
45340000
45343000
45343100
45350000
45400000
45410000
45420000
45430000
45440000
45450000
45451000
45453000
45453100
45454000
50700000
50710000
50711000
50712000
50720000
50721000
51100000
51110000
51120000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

East Sussex.

II.2.4)Description of the procurement:

Delivery of electrical repairs, servicing and planned works across Wealden DC’s property portfolio. Works will be delivered via a blend of annual rates, SOR and archetype pricing.

The TPC 2005 (as amended) contract will run for a maximum term of 15 years. An overarching strategic alliance agreement, to which the other 3 service providers and Wealden DC will be party, will set out requirements in respect of areas for which the service providers will be jointly responsible, including ICT, contact centre/call handling arrangements, the delivery of social value and supply chain arrangements.

Wealden DC is following a 3-stage competitive dialogue procedure in accordance with the Public Contracts Regulations 2015. This is to enable dialogue between Wealden DC and prospective service providers on service delivery requirements and the joint areas of responsibility including the ICT solution.

Under the first stage of the process, prospective service providers are required to complete a selection questionnaire and its related appendices. Following evaluation of submitted SQs, Wealden DC anticipates shortlisting 3 bidders per lot to be invited to submit detailed solutions under the second stage of the process. Bidders are permitted to bid for 1 lot only.

Full details are in the procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 7 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

As set out in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will run for an initial period of 10 years with the option to extend it by up to a further 5 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The provisions under the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply.

II.2)Description

II.2.1)Title:

Lot 3: Domestic Heating Works

Lot No: 3

II.2.2)Additional CPV code(s)

45000000
45100000
45110000
45111000
45111200
45300000
45310000
45311000
45312000
45312100
45315000
45320000
45330000
45331000
45331100
45331110
45331200
45332000
45332200
45332400
45333000
45340000
45343000
45343100
45350000
45400000
45410000
45420000
45430000
45440000
45450000
45451000
45453000
45453100
45454000
50700000
50710000
50711000
50712000
50720000
50721000
51100000
51110000
51120000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

East Sussex.

II.2.4)Description of the procurement:

Delivery of domestic heating servicing, repair and installation works across Wealden DC’s property portfolio, under a 4* model.

The TPC 2005 (as amended) contract will run for a maximum term of 15 years. An overarching strategic alliance agreement, to which the other 3 service providers and Wealden DC will be party, will set out requirements in respect of areas for which the service providers will be jointly responsible, including ICT, contact centre/call handling arrangements, the delivery of social value and supply chain arrangements.

Wealden DC is following a 3-stage competitive dialogue procedure in accordance with the Public Contracts Regulations 2015. This is to enable dialogue between Wealden DC and prospective service providers on service delivery requirements and the joint areas of responsibility including the ICT solution.

Under the first stage of the process, prospective service providers are required to complete a selection questionnaire and its related appendices. Following evaluation of submitted SQs, Wealden DC anticipates shortlisting 3 bidders per lot to be invited to submit detailed solutions under the second stage of the process. Bidders are permitted to bid for 1 lot only.

Full details are in the procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 11 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

As set out in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will run for an initial period of 10 years with the option to extend by up to a further 5 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The provisions under the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply.

II.2)Description

II.2.1)Title:

Lot 4: Commercial Heating and Electrical Works

Lot No: 4

II.2.2)Additional CPV code(s)

45000000
45100000
45110000
45111000
45111200
45300000
45310000
45311000
45312000
45312100
45315000
45320000
45330000
45331000
45331100
45331110
45331200
45332000
45332200
45332400
45333000
45340000
45343000
45343100
45350000
45400000
45410000
45420000
45430000
45440000
45450000
45451000
45453000
45453100
45454000
50700000
50710000
50711000
50712000
50720000
50721000
51100000
51110000
51120000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

East Sussex.

II.2.4)Description of the procurement:

Delivery of commercial heating and mechanical servicing, repair and installation works across Wealden DC’s property portfolio. Works will be delivered via a combination of annual cost, SOR and quotation based pricing.

The TPC 2005 (as amended) contract will run for a maximum term of 15 years. An overarching strategic alliance agreement, to which the other 2 service providers and Wealden DC will be party, will set out requirements in respect of areas for which the service providers will be jointly responsible, including ICT, contact centre/call handling arrangements, the delivery of social value and supply chain arrangements.

Wealden DC is following a 3-stage competitive dialogue procedure in accordance with the Public Contracts Regulations 2015. This is to enable dialogue between Wealden DC and prospective service providers on service delivery requirements and the joint areas of responsibility including the ICT solution.

Under the first stage of the process, prospective service providers are required to complete a selection questionnaire and its related appendices. Following evaluation of submitted SQs, Wealden DC anticipates shortlisting 3 bidders per lot to be invited to submit detailed solutions under the second stage of the process. Bidders are permitted to bid for 1 lot only.

Full details are in the procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

As set out in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will run for an initial period of 10 years with the option to extend by up to a further 5 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The provisions under the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As set out in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As set out in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/08/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 18/09/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 24 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority reserves the right to cancel the procurement and not to proceed with the long term contract at any stage of the procurement process. The contracting authority also reserves the right not to award a contract. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
The Strand
London
WC2A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Wealden District Council will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

31/07/2019

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