Weapons Consumables for Small Arms and Light Weapons

Weapons Consumables for Small Arms and Light Weapons

Babcock DSG Ltd, acting as the Authority’s agent, has under consideration the award of a 3 year framework agreement with the option to extend for a further 2 years, for the supply of associated weapons consumables for Small Arms and Light Weapons.

United Kingdom-Telford: Parts of light firearms

2016/S 033-053245

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Babcock DSG Ltd, Ministry of Defence
Inventory & Repair Management, Building B15, MOD Donnington
For the attention of: Mrs K Lamb
TF2 8JT Telford
UNITED KINGDOM
Telephone: +44 1952673902
E-mail: Keri.Lamb@babcockinternational.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

LSBU15/0142 — Associated Weapons Consumables for Small Arms and Light Weapons.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKG21

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 5

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 12 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Parts of light firearms. Babcock DSG Ltd, acting as the Authority’s agent, has under consideration the award of a 3 year framework agreement with the option to extend for a further 2 years, for the supply of associated weapons consumables for Small Arms and Light Weapons.
All items in scope of the requirement are codified to NATO Stock Numbers and defined by Manufacturers Part Numbers. Tenderers shall be expected to source items using the NATO Item of Supply Information System (ISIS). Babcock DSG reserves the right to add further items of a similar nature post Contract award. By following the negotiated procedure, the Authority reserves the right to undertake negotiations and iterative tendering with bidders during the ITN process.
Any resulting Contract shall contain a set of Key Performance Indicators to measure performance in areas such as delivery and quality, and shall include remedies for poor performance.

II.1.6)Common procurement vocabulary (CPV)

35341000

II.1.7)Information about subcontracting

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope of the framework agreement is to supply associated weapons consumables for Small Arms and Light Weapons for a period of 3 years with options to extend for a further 2 years. Purchase Orders to be generated for delivery to storage depots in the UK. The details of the Key Performance Indicators and actual contract deliverables shall be detailed in the tender. The currency of the framework agreement is GBP and contract deliverables are to be excluding VAT.
No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this Notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Estimated value excluding VAT: 12 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework agreement has the option to extend the duration for an additional 2 years, negotiated within 6 months of the contract expiry date.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The criteria used to select potential suppliers for this requirement is as stated in the Dynamic PQQ (DPQQ) which shall prevail.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall follow delivery and acceptance of goods.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with Babcock DSG. Babcock DSG shall require the group to form a legal entity before entering into the contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy.
Conditions shall include, but are not limited to, Packaging, Delivery, Payment, Material Breach, Amendments to Contract, Rejection and Acceptance of goods and Quality Assurance.
If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
From 2.4.2014 the Government introduced its new Government Security Classifications Policy (GSC). A key aspect of this was the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of policy as it may impact on this Requirement. The link below to the Gov.uk website provides information on the GSC.

https://www.gov.uk/government/publications/government-security-classifications

III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC of the European Parliament and of the Council (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC of the European Parliament and of the Council (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of these criteria can be viewed at the following link: http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Information and formalities necessary for evaluating if the requirements are met:
The requirement as stated in the Dynamic PQQ (DPQQ) shall prevail.

Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The criteria used to select potential suppliers for this requirement is as stated in the Dynamic PQQ (DPQQ) which shall prevail.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: Economic and financial capacity — means of proof required. Information regarding economic and financial capacity will be requested as part of your DPQQ response.
Minimum level(s) of standards possibly required: The requirement as stated in the DPQQ will prevail.
The estimated annual Contract value is 3 600 000 GBP. If the estimated annual contract value is greater than 40 % of the supplier’s turnover, the Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability as requested in the PQQ.
Minimum level(s) of standards possibly required: The criteria used to select potential suppliers for this requirement is as stated in the Dynamic PQQ (DPQQ) which shall prevail.
The estimated annual Contract value is 2 400 000 GBP.

Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met: The criteria used to select potential suppliers for this requirement is as stated in the Dynamic PQQ (DPQQ) which shall prevail.
Minimum level(s) of standards possibly required: The criteria used to select potential suppliers for this requirement is as stated in the Dynamic PQQ (DPQQ) which shall prevail.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
The requirement as stated in the Dynamic PQQ (DPQQ) shall prevail. Technical capacity — means of proof required. Information regarding technical capacity will be requested as part of your DPQQ response.
Minimum level(s) of standards possibly required
The criteria used to select potential suppliers for this requirement is as stated in the Dynamic PQQ (DPQQ) which shall prevail.

Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met:
The criteria used to select potential suppliers for this requirement is as stated in the Dynamic PQQ (DPQQ) which shall prevail.
Minimum level(s) of standards possibly required
The criteria used to select potential suppliers for this requirement is as stated in the Dynamic PQQ (DPQQ) which shall prevail.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 5
Objective criteria for choosing the limited number of candidates: Interested potential providers are required to complete the Dynamic PQQ to provide information that allows Babcock DSG to evaluate the supplier’s capacities and capabilities against the selection criteria set out at Section III.2.1), III.2.2) and III.2.3) of this Contract Notice.
The Authority will use the Dynamic PQQ response to create a shortlist of tenderers who:
(1) Are eligible to participate under Section III.2.1) of this Contract Notice;
(2) Fulfil any minimum standards under Sections III.2.2) and III.2.3) of this Contract Notice; and
(3) Best meet in terms of capacity and capability the selection criteria set out at section III.2.2) and III.2.3) of this Contract Notice.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LSBU15/0142

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

29.3.2016 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.4.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available atwww.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Payment method is via Commercial Invoice

The Contractor shall raise a commercial invoice in the name of Babcock DSG Limited and submit via Email to: I&RM-accountspayable@babcockinternational.com

Or to the following postal address:
Accounts Payable Manager, I&RM Building B15, Babcock International Group,
DSG, Donnington, Telford, Shropshire, TF2 8JT
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 9M8389X984.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-2016215-DCB-7762431.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.2.2016

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