Weather Forecasting Contract and Bureau Service Contract

Weather Forecasting Contract and Bureau Service Contract

For North Yorkshire County Council and City of York Council.

United Kingdom-Northallerton: Weather-forecasting services

2018/S 070-155178

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North Yorkshire County Council
North Yorkshire County Council, County Hall
Northallerton
DL7 8AD
United Kingdom
Contact person: Ms Patricia Murphy
E-mail: Procurement@northyorks.gov.uk
NUTS code: UKE2
Internet address(es):Main address: http://www.northyorks.gov.uk/

Address of the buyer profile: http://www.northyorks.gov.uk/

I.1)Name and addresses

City of York Council
West Offices, Station Rise
York
YO1 6GA
United Kingdom
E-mail: ycc@york.gov.uk
NUTS code: UKE2
Internet address(es):Main address: https://www.york.gov.uk/

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.yortender.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.yortender.co.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Weather Forecasting Contract and Bureau Service Contract

Reference number: DN321554

II.1.2)Main CPV code

71351600

II.1.3)Type of contract

Services

II.1.4)Short description:

The Authorities wishes to award a contract for Weather Forecasting and a separate contract for Bureau Services across North Yorkshire.

Further information is contained within specification on our e-tendering portal, YORtender.

II.1.5)Estimated total value

Value excluding VAT: 1 050 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1 and Lot 2.

II.2)Description

II.2.1)Title:

Weather Forecasting

Lot No: 1

II.2.2)Additional CPV code(s)

71351600

II.2.3)Place of performance

NUTS code: UKE2

II.2.4)Description of the procurement:

The weather forecasting contract will cover the following activities:

— The provision of weather forecast information for the 12 climatic domains within North Yorkshire and the City of York, to include a 36 hour forecast; 6-10 day forecast and 24 hour advisory service,

— Winter weather forecast information between 1 October and 30 April,

— Summer weather forecast information between 1 May and 30 September,

— Weather training (as required).

This service is estimated to start 2.7.2018. The contract will be for an initial period of 3 years with an option to extend for a further 2-2 year periods. Therefore the total possible duration for this Contract is 7 years (i.e. 3 + 2 + 2).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service Delivery / Weighting: 15
Quality criterion – Name: Forecast Service / Weighting: 20
Quality criterion – Name: Forecast Accuracy / Weighting: 20
Quality criterion – Name: Forecast Information Presentation / Weighting: 10
Quality criterion – Name: Staff Experience / Weighting: 5
Quality criterion – Name: Quality Assurance — Systems / Weighting: 5
Quality criterion – Name: Quality Assurance — Products / Weighting: 5
Price – Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 525 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This service is estimated to start 2.7.2018. The contract will be for an initial period of 3 years with an option to extend for a further 2-2 year periods. Therefore the total possible duration for this Contract is 7 years (i.e. 3 + 2 + 2).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Weather Station Bureau Service

Lot No: 2

II.2.2)Additional CPV code(s)

38127000
71351600

II.2.3)Place of performance

NUTS code: UKE2

II.2.4)Description of the procurement:

The weather station bureau service contract will cover these activities:

— The collection of weather data from 27 Vaisala brand ice prediction stations,

— Access provision for users of this information via the internet with a 24/ 7 helpdesk,

— The maintenance and calibration of 15 Vaisala brand ice stations owned by the Council and 2 Vaisala brand ice stations owned by City of York Council,

— Highway thermal mapping vehicle-based surveys (as required),

— Upgrade of ice prediction stations (as necessary) including installation of cameras.

This service is estimated to start 2.7.2018. The contract will be for an initial period of 3 years with an option to extend for a further 2-2 year periods. Therefore the total possible duration for this Contract is 7 years (i.e. 3 + 2 + 2).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service Delivery / Weighting: 15
Quality criterion – Name: Road Weather Station Maintenance / Weighting: 20
Quality criterion – Name: Data Accuracy / Weighting: 20
Quality criterion – Name: Bureau Data Presentation / Weighting: 10
Quality criterion – Name: Staff Experience / Weighting: 5
Quality criterion – Name: Quality Assurance — Systems / Weighting: 5
Quality criterion – Name: Quality Assurance — Products / Weighting: 5
Price – Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 525 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This service is estimated to start 2.7.2018. The contract will be for an initial period of 3 years with an option to extend for a further 2-2 year periods. Therefore the total possible duration for this Contract is 7 years (i.e. 3 + 2 + 2).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/05/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 09/05/2018
Local time: 12:00
Place:

Procurement and Contract Management.

North Yorkshire County Council.

County Hall, Northallerton, DL7 8AD.

Information about authorised persons and opening procedure:

A member of the Procurement and Contract Management section will verify the tenders through our e-tendering system (YORtender) on the closing date.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

To access the tender documents you must register your organisation details on the YORtender system on the following the link https://www.yortender.co.uk/ by creating a username, password and Company profile.

If you have specific system issues please contact the YORtender Helpdesk; tel: +44 844 543 4580 or email:yorkshiresupport@due-north.com

VI.4)Procedures for review

VI.4.1)Review body

North Yorkshire County Council
County Hall
Northallerton
DL7 0EA
United KingdomInternet address:https://www.northyorks.gov.uk/

VI.4.2)Body responsible for mediation procedures

North Yorkshire County Council
County Hall
Northallerton
DL7 0EA
United KingdomInternet address:https://www.northyorks.gov.uk/
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

North Yorkshire County Council
County Hall
Northallerton
DL7 0EA
United KingdomInternet address:https://www.northyorks.gov.uk/

VI.5)Date of dispatch of this notice:

09/04/2018

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