Web Conferencing Solutions Framework

Web Conferencing Solutions Framework

It is the intention that the conclusion of this procurement process will result in a number of Framework Agreements for ON PREMISE Video and Web Conferencing Solutions awarded to Providers that will result in simplified access to a portfolio of services for GEANT’s National Research and Education Network.

United Kingdom-Cambridge: Application service providers

2016/S 236-430854

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Geant Limited
City House, 126-130 Hills Road
Contact point(s): www.geant-procurement.net
For the attention of: Procurement Manager
CB2 1PQ Cambridge
United Kingdom
Telephone: +44 1223371300
E-mail: procurement@geant.org
Fax: +44 1223371371

Internet address(es):

General address of the contracting authority: www.geant.org

Address of the buyer profile: www.geant-procurement.net

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: research and education networks

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Akademska mreza Republike Srbije (AMRES)
Kumanovska bb, Bulevar kralja Aleksandra 90
11000 Beograd
Serbia

ARNES
Jamova 39
SI-1001 Ljubljana
Slovenia

Hayastani Akademiakan Gitahetazotakan Kompyuterayin Tsants (ARNES)
Paruyr Sevak Street 1
0014 Yerevan
Armenia

Azerbaycan Milli Elmler Akademiyas? ?ebekesi (AZRENA)
9, F. Agayev Str
Az1141 Baku
Azerbaijan

United Institute of Informatics Problems of National Academy of Sciences of Belarus (BASNET) — Setka Natsianalnai Akademii Nauk Belarusi
Surganova Street 6
220012 Minsk
Belarus

BELNET
Rue de la Science 4
1000 Brussels
Belgium

Sdruzhenie Bulgarska Izsledovatelska i Obrazovatelna Mrezha (BREN)
Gourko Str 6
1000 Sofia
Bulgaria

Hrvatska akademska i istrazivacka mreza — CARNet
Josipa Marohnica 5
10000 Zagreb
Croatia

Cesnet, Zajmove Sdruzeni Pravnickych Osob
Zikova 4
160 00 Prague
Czech Republic

Kypriako Erevnitiko Kai Akadimaiko Diktio (cynet)
Kallipoleos 75
1678 Nicosia
Cyprus

Verein zur Foerderung Eines Deutschen Forschungsnetzes DFN VEREIN E.V.
Alexanderplatz 1
10178 Berlin
Germany

Fundação para a Ciência e a Tecnologia (FCT)
Avenida do Brasil 101
1700 066 Lisboa
Portugal

Saqartvelos samecniero-saganmanatleblo kompiuteruli qselebis asociacia (GRENA)
Chovelidze 10
0108 Tbilisi
Georgia

Ethniko Diktio Ereynas & Technologias (GRNET)
Mesogeion av. 56
11527 Athens
Greece

HEANET LTD
Georges Dock 5 I St Floor IFSC
1 Dublin
Ireland

Hariduse Infotehnoloogia Sihtasutus (EEnet)
Raja 4c
12616 Tallinn
Estonia

Asociatia Obsteasca RENAM
Stefan Chel Mare 168
2004 Chisinau
Moldova

Zdruzenie Pouzivatelov Slovenskej akademickej Datovej Siete – SANET
Vazovova 5
812 69 Bratislava
Slovakia

SUFRnet
Radboudkwartier 273
3511 Utrecht
Netherlands

SWITCH
Werdstrasse 2
Zurich
Switzerland

TURKIYE BILIMSEL VE TEKNOLOJIK ARASTIRMA KURUMU (ULAKBIM)
Ataturk Bulvari 221
06100 Ankara
Turkey

UNIVERSITA TA MALTA
University Campus, Tai-Qroqq
Msida
2080
Malta

Qendra Nderuniversitare e Sherbimeve dhe Rrjetit Telematik (ANA)
Rr. Sami Frasheri, Nr.54
1001 Tirana
Albania

Danish e-Infrastructure Cooperation (DIC)
DTU, Bldg. 305
2800 Lyngby
Denmark

— CSC — Tieteen tietotekniikan keskus
P.O. Box 405
FI-Espoo
Finland

Rannsókna- og háskólanet Íslands hf, Taeknigardur (RHNet)
Dunhagi 5
IS-107 Reykjavik
Iceland

SUNET
Tulegatan 11, 2 tr
SE-SE-113 53 Stockholm
Sweden

UNINETT
Postboks 4769 Sluppen
7465 Trondheim
Norway

GEANT VERENINGING
SINGEL 468 D
1017 AW Amsterdam
Netherlands

ACONET Vienna University Computer Centre
Universitätsstrasse 7
1010 Wien
Austria

Agentia de Administrare a Retelei Nationale de Informatica Pentru Educatie si Cercetare (RoEduNet)
STRADA MENDELEEV 21-25
010362 Bucharest
Romania

Fondation RESTENA
Coudenhove-Kalergi 6
1359 KIRCHBERG
Luxembourg

GROUPEMENT D INTERET PUBLIC POUR LERESEAU NATIONAL DE TELECOMMUNICATIONS POUR LA TECHNOLOGIE L ENSEIGNEMENT ET LA RECHERCHE (RENATER)
151 BOULEVARD DE L’HOPITAL
75013 Paris
France

ENTIDAD PUBLICA EMPRESARIAL RED.ES
EDIFICIO BRONCE PLAZA MANUEL GOMEZ MORENO SIN
28020 Madrid
Spain

CONSORTIUM GARR
VIA DEI TIZII 6
00185 ROMA
Italy

Merkaz Hachishuvim haBain Universitai (IUCC)
KLAUSNER STREET I6
69001 Tel Aviv
Israel

Jisc Collections and Janet Limited
Lumen House, Library Avenue, Harwell
OX11 0SG Didcot
United Kingdom

KAUNO TECHNOLOGIJOS UNIVERSITETAS (LITNET)
K DONELAICIO 73
LT-44029 Kaunas
Lithuania

Makedonska akademska istrazhuvachka mrezha (MARNet)
Blvd. Partizanski Odredi
17 Skopje
The former Yugoslav Republic of Macedonia

Ministarstvo nauke (MREN), c/o JAVNA USTANOVA UNIVERZITET CRNE GORE
CETINJSKA 2
81000 Podgorica
Montenegro

NEMZETI INFORMACIOS INFRASTRUKTURA FEJLESZTESI IRODA (NIIFI)
VICTOR HUGO UTCA 18/-22
11332 Budapest
Hungary

NORDUNET A/S
KASTRUPLUNDGADE 22 I
Kastrup
Denmark

Not used
not used
not used Poznan
Poland

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

On Premise Video and Web Conferencing Solutions Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 10 000 000 EUR

II.1.5)Short description of the contract or purchase(s)

It is the intention that the conclusion of this procurement process will result in a number of Framework Agreements for ON PREMISE Video and Web Conferencing Solutions awarded to Providers that will result in simplified access to a portfolio of services for GEANT’s National Research and Education Network (NREN) stakeholders to access, with commonality in respect of commercial and contractual terms for all, reducing the local overhead for technical, commercial or legal activities typically required when engaging new Providers.
GEANT expects to award Framework Agreements to providers that own the IP of the solutions they are offering, as well as to Authorised partners of said solution IP owners who can evidence their ability to support the widest range of NRENs and Institutions within the GEANT community. Awards will be made for up to four years from the signing of the contract.
Note that this tender does not include Cloud Based video and web conferencing solutions.

II.1.6)Common procurement vocabulary (CPV)

72416000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The procurement is being run on behalf the European Research and Education Sector and includes the National Research and Education entities in each country and the entities which receive network services from them (10,000 institutions with over 50 000 000 users). On their behalf, GEANT is seeking to establish Framework Agreements with organisations that can deliver on premise Video and Web Conferencing services in the most efficient way.
These may include Economic Operators that are directly offering Video and Web Conferencing services referred to as Original Video and Web Conference Providers as well as Original Video and Web Conference Providers indirectly offering Video and Web Conferencing Services through nominated Authorised Resellers. In addition, Authorised Resellers, in close collaboration with the IP owners of VC applications, are also invited to respond and will be assessed on their ability to support a wide range of research and education customers across the GEANT community including our stakeholder NRENs and all their associate or connected Institutions.
The scope any Framework Agreements will also include complementary services such as professional client side support services in respect of on premise video and web conferencing as well as multi user webcasts and webinar “massive open online course (mooc) services.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other
guarantees of performance and financial stability may be required by GEANT Ltd or proposed by participants if
considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

No specific legal form is required but if a contract is awarded to a consortium, GEANT Ltd may require the
consortium to form a separate legal entity before entering into any Contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific legal form is required but if a contract is awarded to a consortium, GEANT Ltd may require the
consortium to form a separate legal entity before entering into any Contract.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Candidates’ personal situation
will be assessed on the basis of information provided in response to the Invitation to Tender (ITT) or other
tender documentation as referred to within this notice. This procurement will be managed electronically via
GEANT’s eProcurement platform where all tender documents can be found. To participate in this procurement,

participants must first be registered on www.geant-procurement.net

Please note that, to register, you must have a valid DUNS numbers (as provided by Dun and Bradstreet) for the
organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for

registration and use of the system can be found at www.geant-procurement.net

Once you have registered at www.geant-procurement.net a registered user can express an interest for a specific

procurement.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates’ economic and
financial capacity will be assessed according to the
criteria set out within the ITT or other tender
documentation as referred to within this notice. The ITT

can be accessed at www.geant-procurement.net using

the instructions detailed in III.2.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates’ economic and
financial capacity will be assessed according to the
criteria set out within the ITT or other tender
documentation as referred to within this notice. The ITT

can be accessed at www.geant-procurement.net using

the instructions detailed in III.2.1.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 12

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

19.1.2017 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Framework Agreement will be awarded for an initial term of 2 years with the option to extend for 2 further
terms each of up to 12 months duration, to be exercised at the discretion of GEANT Ltd. The terms of the
proposed Framework Agreement will also permit GEANT Ltd’s shareholder NRENs, awarding a contract under
this Framework Agreement, to publish the text of that contract, subject to possible redactions at the discretion
of the contracting body. GEANT Ltd expressly reserves the right (i) not to award any contract as a result of the
procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit
to the content and structure of the tendering competition; and in no circumstances will GEANT Ltd be liable for
any costs incurred by the participants.
If GEANT Ltd decides to enter into a Framework Agreement with the successful Supplier(s), this does not
mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort
undertaken prior to contract award is accordingly a matter solely for the commercial judgement of participants.
Any orders placed under this Framework Agreement will form a separate contract under the scope of this
Framework Agreement between the Supplier and the specific requesting other contracting body. GEANT Ltd
and its associated NRENs utilising the Framework Agreement reserve the right to use any electronic portal
during the life of the agreement.
National Research and Education Networks (NRENs) are specialised internet service providers dedicated to
supporting the needs of their national research and education communities. The primary focus is to provide
high-quality network connectivity and related services to higher education and research institutions within their
countries. NRENs offer national backbones and international connectivity of exceptional quality. In most GEANT
partner countries, the typical core capacity is now 10Gbps, and reaches 100Gbps in some NRENs.

Further information on NRENs may be found at: https://www.terena.org/publications/files/20090127-case-fornrens.

pdf
GEANT Ltd is putting in place a Framework Agreement which is accessible for use by the following NRENs and

any future successors, full details for which can be found at: http://www.geant.org/

About/Membership/Pages/MAandGAreps.aspx#NM
COUNTRY NREN
1. Albania ANA, Intercollegiate Services Center and Telematic Network
2. Armenia ASNET-AM
3. Austria ACOnet
4. Azerbaijan ANAS
5. Belarus BASNET
6. Belgium Belnet
7. Bulgaria BREN
8. Croatia CARNET
9. Cyprus CYNET
10. Czech Republic CESNET
11. Denmark DeIC
12. Estonia EENet
13. Finland CSC — IT Center for Science Ltd.
14. France RENATER
15. Georgia GRENA
16. Germany DFN
17. Greece GRNET
18. Hungary NIIF
19. Iceland RHnet
20. Ireland HEAnet
21. Israel IUCC
22. Italy GARR
23. Latvia Ministry of Education and Science
24. Lithuania LITNET
25. Luxembourg RESTENA
26. Macedonia MARnet
27. Malta Ri?erkaNet (UoM)
28. Moldova RENAM
29. Montenegro MREN
30. The Netherlands SURF
31. Norway UNINETT
32. Not used
33. Portugal FCT | FCCN
34. Romania RoEduNet
35. Serbia AMRES
36. Slovakia SANET
37. Slovenia ARNES
38. Spain RedIRIS
39. Sweden SUNET
40. Switzerland SWITCH
41. Turkey ULAKBIM
42. Ukraine URAN
43. United Kingdom Jisc
44. Nordic countries NORDUnet
45. Europe GEANT
GEANT (Limited and Association), the NRENs listed in this OJEU (including the research and higher education

institutions receiving connectivity from the NREN) plus any entities listed in addition at http://www.geant.org/

Services/Storage_and_clouds/Pages/Tender.aspx are entitled to benefit from this procurement.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: GEANT Ltd will incorporate a standstill period at the point information on the award of the contract is
communicated to tenderers. That notification will provide full information on the award decision. The standstill
period, which shall be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge
the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI 2015 No 102)
provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take
action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

High Court (England, Wales and Northern Ireland)
WC2A 2LL
United Kingdom

VI.5)Date of dispatch of this notice:

5.12.2016

 

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