Web Development and Hosting Tender

Web Development and Hosting Tender

Web Site, Destination Management System and related support and hosting facilities.

United Kingdom-Dorchester: IT services: consulting, software development, Internet and support

2016/S 004-004002

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Weymouth and Portland Borough Council
South Walks House, South Walks Road
For the attention of: Mr Matt Ryan
DT1 1UZ Dorchester
UNITED KINGDOM
Telephone: +44 1305838514
E-mail: mryan@dorset.gov.uk

Internet address(es):

General address of the contracting authority: http://www.weymouth.gov.uk/

Address of the buyer profile: http://www.dorsetforyou.com

Electronic access to information: https://www.supplyingthesouthwest.org.uk/

Electronic submission of tenders and requests to participate: https://www.supplyingthesouthwest.org.uk/

Further information can be obtained from: Weymouth and Portland Borough Council
South Walks House, South Walks Road
For the attention of: Mr Matt Ryan
DT1 1UZ Dorchester
UNITED KINGDOM
Telephone: +44 1305838514
E-mail: mryan@dorset.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Weymouth and Portland Borough Council
South Walks House, South Walks Road
For the attention of: Mr Matt Ryan
DT1 1UZ Dorchester
UNITED KINGDOM
Telephone: +44 1305838514
E-mail: mryan@dorset.gov.uk

Tenders or requests to participate must be sent to: Weymouth & Portland Borough Council
South Walks House, South Walks Road
For the attention of: Mr Matt Ryan
DT1 1UZ Dorchester
UNITED KINGDOM
Telephone: +44 1305838514
E-mail: mryan@dorset.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Christchurch Borough Council
Civic Offices, Bridge Street
BH23 1AZ Christchurch
UNITED KINGDOM

East Dorset District Council
Council Offices, Furzehill
BH21 4HN Wimborne
UNITED KINGDOM

Purbeck District Council
Westport House, Worgret Road
BH20 4PP Wareham
UNITED KINGDOM

West Dorset District Council
South Walks House, South Walks Road
DT1 1UZ Dorchester
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Web Site, Destination Management System and related support and hosting facilities.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Weymouth and Portland Borough Council are procuring, on behalf of the Dorset Local Authority Tourism Partners (Christchurch Borough Council, East Dorset District Council, Purbeck District Council, West Dorset District Council and Weymouth and Portland Borough Council). The supplier must provide a web site, Destination Management system (DMS) and related support and hosting facilities.

II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Weymouth and Portland Borough Council are procuring, on behalf of the Dorset Local Authority Tourism Partners (Christchurch Borough Council, East Dorset District Council, Purbeck District Council, West Dorset District Council and Weymouth and Portland Borough Council) web site, Destination Management system (DMS) and related support and hosting facilities. The supplier must provide a fully integrated and proven web site, destination management system, hosting and support facilities in accordance with the details specified within the tender.
Estimated value excluding VAT:
Range: between 280 000 and 350 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Contract is for a period of 36 months (from the award of the contract) with an option to extend at the sole discretion of Weymouth and Portland Borough Council to extend the contract for a further period of up to 24 months (12 months plus additional 12 month period).
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by Government Procurement Service proposed by participants if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific legal form is required but if a contract is awarded to a consortium, the Contacting authority will require the consortium to form a legal entity before entering into the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with the Public Procurement Regulations 2015 on the basis of information provided in response to the Invitation to Tender (ITT). This procurement will be managed electronically via Weymouth and Portland Borough Council’s e-tendering suite. To participate in this procurement, participants must first register online on the Supply the South West Portal: https://www.supplyingthesouthwest.org.uk/swce/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001

Please note that, to register you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering and who will be entering into the contract.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed as stated within the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed as stated within the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DMS Tender
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.2.2016 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 5.2.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Potential suppliers should note that, in accordance with the UK Government’s policies on transparency, the Authority intends to publish the Invitation to Tender (ITT) document and the text of any contract awarded, subject to possible redactions at the discretion of the Authority. The Contracting Authority expressly reserves the right to not award any contract as a result of the procurement process commenced by publication of this notice; and to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Precise information on deadline(s) for lodging appeals: Weymouth and Portland Borough Council, will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by Weymouth and Portland Borough Council as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into. The Authority and other contracting bodies utilising this contract are Weymouth & Portland Borough Council, Christchurch Borough Council, East Dorset District Council, Purbeck District Council and West Dorset District Council.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: There is no right of appeal in this procurement. If you have a complaint or seek to challenge the outcome, please follow the guidance on procedure contained in section VI.3. Weymouth and Portland Borough Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Potential Providers who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Potential Provider was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Procurement Regulations 20015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order Weymouth and Portland Borough Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order Weymouth and Portland Borough Council to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Weymouth and Portland Borough Council
South Walks House, South Walks Road
DT1 1UZ Dorchester
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

5.1.2016

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