Weed Control Cardiff – Application of Fertilizers and Pesticides

Weed Control Cardiff – Application of Fertilizers and Pesticides

The Provision of a Weed Control Service with the geographical boundaries of the City of Cardiff Council.

United Kingdom-Cardiff: Weed-clearance services

2015/S 018-029058

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Cardiff Council
Room 342, County Hall, Atlantic Wharf
Contact point(s): Commissioning and Procurement
For the attention of: Mike Bennett
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873734
E-mail: mbennett@cardiff.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0422

Electronic access to information: Via the Council’s Proactis Site, see ‘Additional Information’ section below.
Electronic submission of tenders and requests to participate: Via the Council’s Proactis Site, see ‘Additional Information’ section below.
Further information can be obtained from: City of Cardiff Council
Room 342, County Hall, Atlantic Wharf
Contact point(s): Commissioning and Procurement
For the attention of: Mike Bennett
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873734
E-mail: mbennett@cardiff.gov.uk
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: City of Cardiff Council
County Hall, Atlantic Wharf
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873732
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Tenders or requests to participate must be sent to: City of Cardiff Council
Contact point(s): as indicated via the Proactis System
UNITED KINGDOM
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Weed Control – Application of Fertilizers and Pesticides.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: The Provision of a Weed Control Service with the geographical boundaries of the City of Cardiff Council.

NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The City of Cardiff Council is looking for a Contractor to supply it with a service that involves the application of a range of pesticides and fertilisers across publically accessible spaces which include parks, housing estates, highways, the harbour, cemeteries, and public rights of way. The main aim of the contract is to control weed growth on hard surfaces, planted areas, kill tree stumps, maintain quality sports surfaces (natural and artificial), and control the spread of noxious weeds (such as Japanese Knotweed).
Please note that the full Tender process will be carried out via the Council’s new Proactis System, this will include the tenderer responding electronically by uploading their completed tender documents. For full details of how to do this please go to the ‘Additional Information’ section of this advertisement.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=20629

II.1.6)Common procurement vocabulary (CPV)

77312000, 77312100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is anticipated that the likely spend per annum will be in the region of 263 000 GBP, thus providing a full framework value of approximately 1 052 000 GBP based on a term of 2 years + (2 x 12 months periods).

II.2.2)Information about options

Options: yes
Description of these options: The awarded contract will run from on, or as after as possible to, the 1.4.2015 to the 30.3.2017 with the option to extend for 2 x 12 month periods.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 30.3.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contractor will provide the Employer with a Bond to secure the due performance of its obligations to the Employer and the value of the Bond will be 10 % of the Annual Contract Sum for the provision of the Service for the first year of the Contract Period, the Contractor shall ensure that such a Bond remains in force throughout the full Contract period and the value of the Bond shall be increased/decreased on each anniversary of the Commencement Date by a sum equal to the average percentage increase or decrease (if any) in the index and/or indices agreed in the Contract document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As indicated within the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As indicated within the tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As indicated within the tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As indicated within the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As indicated within the tender documentation.
Minimum level(s) of standards possibly required: As indicated within the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As indicated within the tender documentation.
Minimum level(s) of standards possibly required:
As indicated within the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ERFX1000445
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.2.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

3.3.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 3.3.2015 – 12:00

Place:

Via Proactis in Room 342, County Hall, Atlantic Wharf, Cardiff CF10 4UW.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Council Employees only; no members of the general public. The opening procedure is carried out in line with the Councils CSO and PR.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 43 months.
VI.2)Information about European Union funds

VI.3)Additional information

This procurement exercise is being conducted as a full electronic tender via the Councils new e-tendering portal Proactis.

The Proactis portal can be found at https://www.proactisplaza.com/supplierportal/?CID=CARDIFF where providers may register their interest, complete the online tender forms, download and then upload the completed relevant documents. The tender reference (RFX) number for this opportunity is as follows: ERFX1000445.

Registration on Proactis is free of charge.
Please note that the user who registers against this tender will be the point of contact via the Proactis system throughout the tender exercise. All questions, queries, requests for clarification must be directed through the Proactis portal against the relevant opportunity.
Please be aware that TUPE regulations may apply to this Contract and full details can be found within the Tender Specifications.
The deadline for expressing an interest and downloading the full tender documentation is close on Tuesday 24.2.2015 and the deadline for the receipt of your completed SQuID, and Tender submissions, is 12:00 (Noon) on Tuesday 3.3.2015. Please be aware that the user who registers your expression of interest is the one who will be the contact for the Tender and receive all communications and updates via the Proactis system. Please note that you must download the documents yourself they will Not be sent to you, after you have expressed an interest.

The City of Cardiff Council will be conducting this procurement exercise via the following Proactis portal —https://www.proactisplaza.com/supplierportal/Public/Opportunities.aspx

All Contractors who wish to participate must register and access the SQuID; ITT and Tender Pack via the portal shown below:

https://www.proactisplaza.com/supplierportal/?CID=CARDIFF

Steps to follow:

a) Click on link: https://www.proactisplaza.com/supplierportal/?CID=CARDIFF

b) To register — Click on ‘Sign Up’ button:
— Enter the information requested and click on the ‘OK’ button to start the process;
— An activation e-mail will be sent to the email address of the primary contact;
— Click on the link contained in the email to activate your account;
— The supplier will then be asked to provide basic organisational information and register against the relevant CPV codes and select The City of Cardiff Council as a buyer.
c) To access an opportunity — Click on ‘Opportunities’ (you only have to log on to bid you can view the opportunity without logging on).
— Once logged in click on the Opportunities tab;
— Find the opportunity and click on ‘Show Me’ you will be able to see the opportunity notice including opportunity details;
— Click on ‘Register Interest’.
d) To create a response — Click on ‘Opportunities’:
— Select the opportunity that you have registered against (Note this display as Private);
— Select ‘Show Me’;
— Run through the wizard to create a response.
e) To complete a Response then the response is made up of a number of tabs:
— General — This is where you can note any additional information for the buyer;
— Item (if applicable) — This is where you will select the Lot/s you are Not interested in;
— Questionnaire (if applicable) — This is where you answer questions related to the procurement (please click on the ‘?’ whenever you see the symbol as this provides you with question specific information). Question response types will vary between attachments; drop down list, numerical or text input;
— Attachments — This is where you can attach any additional documents;
— Upon completion of the tender response select ‘Submit’ to complete your tender. A document is included within the tender pack which gives full instructions on how to respond.
(WA Ref: 20629)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: fully indicated within the tender documentation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate the mandatory standstill period as directed by the Public Contracts Regulation 32 (1) to 32 (2a) and send the award decision notice which will include: the award criteria, the reasons for the decision including the characteristics and relative advantages of the winning supplier’s submission; if the bid is held not to be compliant with any technical specification, then reasons of that decision; the name of the party to be awarded the contract, and a precise statement of when the standstill period is expected to end, including how it may be affected by any ‘contingencies’ e.g., complaints or challenges, and the date after which the contract may be entered into. Applicants will have the duration of the standstill period in order to submit their appeal, as indicated within the notice when published.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.1.2015

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