Weekend Short Breaks for Disabled Children

Weekend Short Breaks for Disabled Children

The Opportunity Kent County Council is seeking tenders from suitably experienced contractors who can deliver specialist holiday and weekend short break services across our 12 districts of Kent for disabled children and young people aged 8-15 years with severe and complex needs.

United Kingdom-Maidstone: Health and social work services

2015/S 218-398170

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
County Hall
For the attention of: Miss Ima Orosei
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 3000412548
E-mail: procurement.care@kent.gov.uk

Internet address(es):

General address of the contracting authority: http://www.kent.gov.uk

Address of the buyer profile: www.kentbusinessportal.org.uk

Electronic access to information: www.kentbusinessportal.org.uk

Electronic submission of tenders and requests to participate: www.kentbusinessportal.org.uk

Further information can be obtained from: Kent County Council
County Hall
For the attention of: Miss Ima Orosei
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 3000412548
E-mail: procurement.care@kent.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Kent Business Portal
All documents must be obtained from www.kentbusinessportal.org.uk
ME14 1XQ Maidstone
UNITED KINGDOM
E-mail: ima.orosei@kent.gov.uk

Tenders or requests to participate must be sent to: Kent Business Portal
All documents must be submitted through www.kentbusinessportal.org.uk
ME14 1XQ Maidstone
UNITED KINGDOM
E-mail: ima.orosei@kent.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SS15 48 Disabled Children Specialist Day Holiday and Weekend Short Breaks for 8-15 years.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKJ42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Background Kent County Council (the Council) is the largest county council in England covering an area of 3 500 km². It has an annual expenditure of over 900 000 000 GBP on goods and services and a population of 1 300 000. The Council provides a wide range of personal and strategic services on behalf of its residents operating in partnership with 12 district Councils and 289 parish/town Councils.
The Opportunity Kent County Council is seeking tenders from suitably experienced contractors who can deliver specialist holiday and weekend short break services across our 12 districts of Kent for disabled children and young people aged 8-15 years with severe and complex needs. These specialist holiday and weekend short break services are crucial in supporting vulnerable people in Kent and meets Kent County Council statutory duty under the Breaks for Carers of Disabled Children 2011 regulation.
The aim is to provide short break services for parents/carers of disabled children and young people. Prospective contractor(s) will be required to deliver a wide range of daytime specialist holidays over the school holiday period and daytime weekend short breaks over the school term-time period. This procurement requirement has been lotted into 12 geographical areas, where the council require the services to be delivered from:
1. Dartford.
2. Gravesham.
3. Sevenoaks.
4. Tonbridge and Malling.
5. Tunbridge.
6. Maidstone.
7. Ashford.
8. Shepway.
9. Dover.
10. Canterbury.
11. Thanet.
12. Swale.
The expectation is for the new service to commence on 1.4.2016 for a period of 24 months with a potential for up to two 12 months contract extensions. Further background and technical information will be made available within the tender documentation which will be released on Tuesday 10.11.2015.
A tender workshop event will be held on Thursday 12.11.2015 which will provide prospective tenderers the opportunity to raise questions on the procurement process.
All of these questions will be recorded and published to all bidders after the event. The venue for the workshop will be confirmed once places have been booked through the Kent business portal.
Expression of Interest and Tender Process Expressions of interest will only be accepted via the Kent Business Portal. In order to submit your interest in this opportunity please select the ‘Login and Express an Interest’ button located at the bottom of this page.
Note that in order to successfully submit your interest you will first need to register for an account. After registration is complete and you’ve received your login details you should return to the advert for the opportunity and express your interest. You will then be emailed an invitation to submit a tender. Further guidance regarding how to use this portal can be found attached to the bottom of this advert.
Indicative Procurement Timetable.
Publication of ITT Documentation on the Kent Business Portal on Tuesday 10.11.2015;
Provider tender workshop on Thursday 12.11.2015;
Deadline to submit requests for clarification via the Pro Contract Discussion facility: 12:00 noon on Thursday 3 .12.2015;
Deadline for Tender Responses: 12:00 noon on Thursday 10.12.2015;
Commencement of Tender Evaluation Period (including Post-Tender Clarification): w/c from Monday 14.12.2015;
Pre-Award Clarification Meeting: w/c Monday 4.1.2016 (date TBC with preferred Provider(s); Publication of Decision to Award: w/c Monday 18.1.2016;
Standstill Period: end date anticipated Friday 29.1.2016;
Contract Award: w/c Monday 1.2.2016;
Issue Contract documentation for signature: w/c Monday 8.2.2016;
Contract Commencement Date: The contract commencement date will be agreed with the Council’s preferred Provider(s).
Questions and Communication.
Please direct all questions and communication through the Kent Business Portal via the discussions facility. Further guidance can be can be found within the guide located at the bottom of this page.

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This procurement requirement has been lotted into 12 geographical areas, where the council require the services to be delivered from:
1. Dartford.
2. Gravesham.
3. Sevenoaks.
4. Tonbridge and Malling.
5. Tunbridge 6. Maidstone.
7. Ashford.
8. Shepway.
9. Dover.
10. Canterbury.
11. Thanet.
12. Swale.
The tender allows for tenderers to provide submissions for all the lotted 12 geographical areas, although it must be noted that the Kent County Council will only award a maximum of 6 lots to any one tenderer.
The new service is expected to commence on 1.4.2016.
The estimated value service over the 24 months contract, not including the potential for up to 2 12-months extension is 900 000 GBP.
Estimated value excluding VAT:
Range: between 700 000 and 900 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Information will be provided within the Invitation to Tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information will be provided within the Invitation to Tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information will be provided within the Invitation to Tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information will be provided within the Invitation to Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SS15 48

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 161-295010 of 21.8.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.12.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.12.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.11.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 10.12.2015 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

In order to ‘Express an Interest’ in this opportunity, all potential suppliers will need to ensure to register for an account via the Kent Business Portal atwww.kentbusinessportal.org.uk The tender documentation will be issued on Tuesday 10 November to potential suppliers who have successfully submitted interest and all bids relating to this opportunity must be submitted via the Kent Business Portal on the 10.12.2015 12 noon.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.11.2015

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