Welsh Blood Service Archiving Service

Welsh Blood Service Archiving Service

Provision of an Offsite Donor Sample Archiving Service.

United Kingdom-Cardiff: Archiving services

2016/S 158-286220

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Wales Shared Services Partnership as hosts of the Welsh Blood Service
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
United Kingdom
Contact person: Damian Probert
Telephone: +44 1443622003
E-mail: damian.probert@wales.nhs.uk
NUTS code: UKL22Internet address(es):Main address: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/web/login.shtml

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of an Offsite Donor Sample Archiving Service.

II.1.2)Main CPV code

79995100

II.1.3)Type of contract

Services

II.1.4)Short description:

The WBS collects approximately 105 000 donations per year and includes up to 3 anticoagulated samples per donation. Tests are performed using these 3 samples, one of which is collected in PPT tube for NAT HBV, HCV, HIV and a proportion for HEV.

The PPT tubes are stored below -30°C for up to 3 years. The storage of samples below -30°C enable the biological components to remain viable for follow up test to be performed in cases of suspected blood borne infections transmission.

The archive material is human blood samples which currently are being tested for anti-HCV, HIV combo, HBsAg, anti-syphilis, anti-HTLV and NAT HBV, HCV, HIV and HEV. Some samples to be archived have not been tested for NAT HEV.

The archived samples are kept onsite at the WBS for about 6 months and then sent to the supplier or storage for the remainder of the 3 years.

(For a full description, please refer to the Specification document in the Invitation to Tender Package).

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79995100

II.2.3)Place of performance

NUTS code: UKL22
Main site or place of performance:

The Headquarters for the Welsh Blood Service is in Talbot Green, but the archiving service will be off-site.

II.2.4)Description of the procurement:

The WBS collects approximately 105 000 donations per year and includes up to 3 anticoagulated samples per donation. Tests are performed using these 3 samples, one of which is collected in PPT tube for NAT HBV, HCV, HIV and a proportion for HEV. The PPT tubes are then stored below -30°C for up to 3 years. The storage of samples below -30°C enable the biological components to remain viable for follow up test to be performed in cases of suspected blood borne infections transmission.

Donor samples collected in PPT tubes are placed in specific locations in a cardboard box for storage. Each box contains up to 96X3 (288) sets of samples. Each box will have a unique barcode with eye readable identifier.

The archive material is human blood samples which currently are being tested for anti-HCV, HIV combo, HBsAg, anti-syphilis, anti-HTLV and NAT HBV, HCV, HIV and HEV. Some samples to be archived have not been tested for NAT HEV.

Some of the samples to be archived may be positive for 1 or more of the above tests. A negative result for the above tests does not indicate that the samples are free from infection.

The archived samples are kept onsite at the WBS for about 6 months and then sent to the Commercial company for storage for the remainder of the 3 years.

(For a full description, please refer to the Specification document in the Invitation to Tender package).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the Invitation to Tender Package.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/09/2016
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 16/09/2016
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

If an extension is granted approximately August 2020.

VI.2)Information about electronic workflows

VI.3)Additional information:

The procurement documents are available for unrestricted and full direct access, free of charge.

The contracting authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal:https://etenderwales.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender (ITT ref itt_56570) — Login to the portal with the username/password -Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’page. (This is a secure area reserved for your projects only). You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

For the avoidance of doubt, as this procurement is being run under the open procedure, there is no limit to the number of operators who may respond or that will be taken forward to have its bid evaluated, should it pass all selection criteria as stated in the Information for Bidders document.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.wales/search/search_switch.aspx?ID=51012

(WA Ref:51012).

VI.4)Procedures for review

VI.4.1)Review body

NHS Wales Shared Services Partnership
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
United Kingdom
Telephone: +44 1443848585Internet address:http://www.procurement.wales.nhs.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/08/2016

 

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