Welsh Government Contract for Professional Catering Advice
The Welsh Government requires a contract for the provision of professional catering advice and associated services.
United Kingdom-Cardiff: Catering services
Section I: Contracting authority
I.1)Name and addresses
Corporate Procurement Services, Cathays Park
Telephone: +44 3000628864
NUTS code: UKL
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.4)Type of the contracting authority
Section II: Object
Professional Catering Advice
II.1.2)Main CPV code
II.1.3)Type of contract
The Welsh Government requires a contract for the provision of professional catering advice and associated services to support its contract management activities in relation to its All Wales Catering Contract.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The Welsh Government requires a contract for the provision of Professional Catering Advice and Associated Services to support its contract management activities in relation to its All Wales Catering Contract (AWCC).
The Welsh Government’s AWCC provides on-site catering and hospitality services at 10 of its offices across Wales and hospitality services at its London office. Catering outlets range from small/medium sized coffee shops to larger staff restaurant style catering facilities.
The Welsh Government’s catering partner is required to satisfy a complex and challenging set of criteria including: exemplary standards in respect of sustainability and support of local food and food producers, as well as best value for both the user and the Welsh Government.
The Professional Catering Advice and Associated Services contract will support the Welsh Government’s AWCC management team providing assurance that the contract specific objectives/criteria are being delivered by its catering partner to the standards expected of a high profile catering contract. The contract is also required to provide expert catering advice for a range of areas including but not limited to: statutory compliance, KPI monitoring in terms of contract performance, operational procedures, menu quality and healthy eating etc.
The Successful Bidder will also provide additional support/services and adhoc advice to the contract management team. The scope of which includes but is not limited to the provision of support to the Welsh Government’s AWCC management team in its re-tender exercise for a new AWCC, the completion of annual compliance audits at each of the Welsh Government’s catered offices and the provision of detailed audit performance reports. The provision of a customer satisfaction survey tool is also required to enable the Welsh Government to canvas the opinions of the AWCC contract end users in order to help drive continuous improvement and innovation.
The term for the Professional Catering Advice and Associated Services contract is 3 years with the option to extend for a further 3 years. Contract extensions are at the sole discretion of the Welsh Government and will be subject to annual performance review and annual extension.
This contract supports the Welsh Government’s Environmental Policy Statement and Corporate Procurement Policies in order to improve its contracts by encouraging good environmental practice and the inclusion of social sustainability requirements where possible and to embed the principles of sustainable procurement in its day to day business activities.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
3 x 1 year extensions will be available.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The estimated contract value stated in this notice includes the cost for the initial 3 year contract term and the optional 3 x 1 year contract extension periods. The anticipated contract term is 3 + 1 + 1 + 1 years. The estimated contract value for the initial 3 year contract term is GBP 105 000.
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.2)Contract performance conditions:
As stated in the specification and tender documents.
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
Estimated between 3 and 6 years.
VI.2)Information about electronic workflows
— the first person from your Organisation to use the platform will be required to register on behalf of the organisation,
— registration involves accepting a user agreement, and providing basic information about your organisation and about the user performing the registration,
— the user who performs the Registration becomes the super user for the organisation,
— on registering on the platform the super user will select a Username and will receive a password,
— the password will be sent by email to the email address that was specified in the user details section of the registration page,
— in order to login to the platform please enter your username and password,
— Note: If you forget your password then visit the homepage and click “Forgot your password?”,
— registration should only be performed once for each organisation,
— if you think that someone in your organisation may have already registered on this platform then you must not register again,
— please contact the person who registered (i.e. the super user) in order to arrange access to the platform,
— contact the Helpdesk immediately if you are unable to contact the super user (for example if they have left your organisation),
— Note: If your organisation is already registered on the platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the platform,
— tenders must be uploaded to the BravoSolution portal by 2:00 pm.
How to find the ITT:
— once logged in you must click on “ITT’s Open to all Suppliers”,
— the e-Tender references for this contract are: project_38135, itt_66229
— click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the “Express an Interest button”. This will move the ITT from the “Open to all Suppliers” area to the “My ITT’s” on the homepage,
— you will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the “Attachments” area,
— should you have any questions on the ITT, please use the “Messages” area to contact the buyer directly — Please do not contact the named person at the top of this notice.
Note: The Authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=77601
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the Authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community Benefits will be non-core for this contract.
Corporate Procurement Services, Cathays Park
Telephone: +44 3000628864Internet address:http://wales.gov.uk/?skip=1&lang=en
VI.5)Date of dispatch of this notice: