Welsh Government Regional Advocacy Service Contract

Welsh Government Regional Advocacy Service Contract

Welsh Government has provided direction that the commissioning of advocacy for children and Young People is to be procured collaboratively to achieve a consistency in service across regions.

United Kingdom-Hengoed: Health and social work services

2017/S 068-128992

Social and other specific services – public contracts

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
United Kingdom
Telephone: +44 1443863161
E-mail: procurement@caerphilly.gov.uk
Fax: +44 1443863167
NUTS code: UKL16
Internet address(es):Main address: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.1)Name and addresses

Torfaen County Borough Council
Civic Centre, Torfaen
Pontypool
NP4 6YB
United Kingdom
Telephone: +44 1495762200
E-mail: procurement@caerphilly.gov.uk
NUTS code: UKL16
Internet address(es):Main address: www.torfaen.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498

I.1)Name and addresses

Blaenau Gwent County Borough Council
Municipal Offices
Ebbw Vale
NP23 6XB
United Kingdom
Telephone: +44 1495311556
E-mail: procurement@caerphilly.gov.uk
NUTS code: UKL16

I.1)Name and addresses

Newport City Council
Civic Centre
Newport
NP20 4UR
United Kingdom
Telephone: +44 1633656656
E-mail: procurement@newport.gov.uk
NUTS code: UKL21
Internet address(es):Main address: www.newport.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273

I.1)Name and addresses

Aneurin Bevan University Health Board
St Cadocs Hospital
Caerleon
NP18 3XQ
United Kingdom
E-mail: abhb.enquiries@wales.nhs.uk
NUTS code: UKL16
Internet address(es):Main address: http://www.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=

I.1)Name and addresses

Monmouthshire County Council
County Hall, Rhadyr
Usk
NP15 1GA
United Kingdom
E-mail: contact@monmouthshire.gov.uk
NUTS code: UKL16
Internet address(es):Main address: www.monmouthshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of a regional advocacy service.

Reference number: CCBC/PS1515/17/HS

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Welsh Government has provided direction that the commissioning of advocacy for children and Young People is to be procured collaboratively to achieve a consistency in service across regions.

Caerphilly County Borough Council has been nominated as lead Authority to proceed with a regional arrangement for the provision of an advocacy service on behalf of five local authorities and the Health Board.

The region includes:

— Caerphilly County Borough Council,

— Newport City Council,

— Blaenau Gwent County Borough Council,

— Torfaen County Borough Council,

— Monmouthshire County Council and

— Aneurin Bevan University Health Board.

The local authorities/Health board within the region will be seeking quality whilst maximising the efficiencies gained by the aggregation of service provision.

Full details can be found in the ITT.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The Authority is looking at awarding the contract to one Service Provider, who must be able to deliver the full service provision for lots 1 — 4 to all five Local Authorities and Health Board. Full details can be found within the ITT.

II.2)Description

II.2.1)Title:

Active Offer

Lot No: 2

II.2.2)Additional CPV code(s)

85300000
85140000
85323000
85100000
98000000

II.2.3)Place of performance

NUTS code: UKL16
NUTS code: UKL21
NUTS code: UKL24
Main site or place of performance:

Within the boundaries of the Gwent Region (Blaenau Gwent, Caerphilly, Monmouthshire, Newport, Torfaen and South Powys(ABUBH)).

II.2.4)Description of the procurement:

The Service Provider shall be able to offer the service of an ‘Active Offer’, which is the sharing of information about the statutory right and entitlement of a child or young person in particular circumstances to access support from an Independent Professional Advocacy Service.

The information shared shall include an explanation about the role of Independent Professional Advocacy, what it can and cannot do, how it operates based on their wishes and feelings, its independence and how it works solely for the child/young person, it’s confidentiality policy and significant harm — it explains the statutory right of children and young people to be supported to express their views, wishes and feelings as well as their right to make a representation or complaint.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Full details of the tender specification can be found in the ITT.

II.2)Description

II.2.1)Title:

Independent Visitors Service

Lot No: 4

II.2.2)Additional CPV code(s)

85300000
85140000
85323000
85100000
98000000

II.2.3)Place of performance

NUTS code: UKL16
NUTS code: UKL21
NUTS code: UKL24
Main site or place of performance:

Within the boundaries of the Gwent Region (Blaenau Gwent, Caerphilly, Monmouthshire, Newport, Torfaen and South Powys(ABUBH)).

II.2.4)Description of the procurement:

This lot is for the provision of an Independent Visitor who is able to build up more of a long term relationship with a child or young person.

The Independent Visitor shall visit, befriend and advise children and young people who are living away from home and have little or no contact with their family. This includes in and out of county placements (residential and fostering), following a referral. They contribute towards their social, emotional and educational development (which also includes being aware of the child or young person’s racial, cultural and religious needs).

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Full details of the tender specification can be found in the ITT.

II.2)Description

II.2.1)Title:

Families First

Lot No: 3

II.2.2)Additional CPV code(s)

85300000
85140000
85323000
85100000
98000000

II.2.3)Place of performance

NUTS code: UKL16
NUTS code: UKL21
Main site or place of performance:

Within the boundaries of the Gwent Region (Blaenau Gwent, Caerphilly, Monmouthshire, Newport, Torfaen).

II.2.4)Description of the procurement:

Families First is the Welsh Government’s key national programme for designing better integrated support for families living in poverty. The principal focus is to support families through interventions at the preventative and protective stages. The Programme aims to drive improvements to family support design and delivery, and in so doing, reduce the numbers of families developing more complex needs and requiring more intensive and costly interventions.

The project will ensure that all children and young people within the project are aware of, have access to information regarding their rights and the advocacy service available to them. Advocates will assist in raising the confidence of children and young people referred to the service so that in the future they are empowered to voice their views themselves with less or no support.

When asked to do so, the Service Provider will provide training and support to encourage professionals, families and community members to become advocates for children and young people.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Full details of the tender specification can be found in the ITT.

II.2)Description

II.2.1)Title:

Standard Advocacy Service

Lot No: 1

II.2.2)Additional CPV code(s)

85300000
85140000
85323000
85100000
98000000

II.2.3)Place of performance

NUTS code: UKL16
NUTS code: UKL21
NUTS code: UKL24
Main site or place of performance:

Within the boundaries of the Gwent Region (Blaenau Gwent, Caerphilly, Monmouthshire, Newport, Torfaen and South Powys(ABUBH)).

II.2.4)Description of the procurement:

An Independent professional advocacy service provided to children and young people across the region which is person-centred, issue-based and outcome-focussed.

The service will provide support and / or representation at reviews, conferences and other relevant meetings when a child has an Advocacy requirement and explicitly consents to the advocacy provision.

In delivering the service, the provider shall comply with all regulations, standards, legislation, directions, code of practice and any amendments or replacements relevant to the Service. In particular it will measure its performance against the National Independent Advocacy Standards and Outcomes Framework for Children and Young People in Wales 2015.

An independent advocacy service is designed to provide safeguards for children and young people and it is imperative that the advocates providing the service should be free to support them, without any conflicts of interest, and to appropriately challenge service providers on the children and young people’s behalf.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Full details of the tender specification can be found in the ITT.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

The nature of the arrangement is to establish a contract with one Service Provider, to deliver the full requirements of all lots to the Gwent Region as set out in the tender documentation, specification and terms and conditions.

The contract period is from the 1.7.2017 — 30.6.2021 with the option to extend for up to a further period of twenty-four (24) months.Please note that each contract is subject to external funding, which may effect the continuation of each contract.

Bidders shall note that TUPE regulations shall be applicable to existing contracts in place.

This contract is being tendered under the Public Contracts Regulation 2015, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Form of procedure

Open procedure
IV.1.3)Information about framework agreement
IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

This process is a two-stage, Open Tender Procedure. Stage 1 — Selection Stage consists of pass/fail questions. Candidates are required to pass all pass/fail questions. Any candidate that receives a fail, will be eliminated from the process at the point where the fail occurs. Stage 2 — Award Stage will consist of Quality 80 % and Price 20 %. Quality shall consist of project specific questions 30 %, interview 30 % (Project Team / Children Panel) and presentation 20 %. Full details are in the ITT.

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 25/04/2017
Local time: 12:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.2)Information about electronic workflows

VI.3)Additional information:

Organisations are required to submit a Community Benefits Plan/Method Statement but will not be scored as part of the evaluation process.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=64014.

(WA Ref:64014)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
United Kingdom
Telephone: +44 1443863161
Fax: +44 1443863167Internet address:www.caerphilly.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/04/2017

 

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