Welsh Government Tender for Storage and Shipping of Publicity Materials

Welsh Government Tender for Storage and Shipping of Publicity Materials

Storage and transportation of a wide range of exhibition and conference materials across the UK and overseas.

United Kingdom-Cardiff: Exhibition equipment

2019/S 102-247487

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Telephone: +44 3000623300
E-mail: CPSProcurementAdvice@gov.wales
NUTS code: UKL

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Storage and Shipping of Publicity Materials (including Trailers)

Reference number: C369/2018/19

II.1.2)Main CPV code

39154000

II.1.3)Type of contract

Services

II.1.4)Short description:

Storage and transportation of a wide range of exhibition and conference materials across the UK and overseas. Stock control and warehouse management services will be required to manage the Welsh Government.

Storage distribution facility.

II.1.5)Estimated total value

Value excluding VAT: 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

Storage and transportation of a wide range of exhibition and conference materials across the UK and overseas. Packaging of items in bubble wrap, or shrink-wrap will be required. Racking should be in place to store literature and clothing to ensure that it is kept dry and secure.

Stock control and warehouse management services are vital to this lot as the supplier will be required to manage the Welsh Government Storage distribution facility referenced in the specification.

The client may also have a requirement for the storage and transportation of portable exhibition vehicles.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Opportunity will be retendered 2023.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/07/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/07/2019
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2023

VI.2)Information about electronic workflows

VI.3)Additional information:

e-Tender information:

https://etenderwales.bravosolution.co.uk

— the first person from your organisation to use the platform will be required to register on behalf of the organisation,

— registration involves accepting a user agreement, and providing basic information about your organisation and about the user performing the registration,

— the user who performs the registration becomes the super user for the organisation,

— on registering on the platform the super user will select a username and will receive a password,

— the password will be sent by email to the email address that was specified in the user details section of the registration page,

— in order to login to the platform please enter your username and password,

— Note: If you forget your password then visit the homepage and click ‘Forgot your password?’

— registration should only be performed once for each organisation,

— if you think that someone in your organisation may have already registered on this platform then you must not register again,

— please contact the person who registered (i.e. the super user) in order to arrange access to the platform,

— contact the Helpdesk immediately if you are unable to contact the super user (for example if they have left your organisation),

— Note: If your organisation is already registered on the platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the platform,

— tenders must be uploaded to the BravoSolution portal by 2:00 p.m.

How to find the ITT:

— once logged in you must click on ‘ITT’s Open to all Suppliers’,

— the e-Tender references for this contract are: Project_41555 and ITT _73947

— click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page,

— you will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area,

— should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly — Please do not contact the named person at the top of this notice.

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. Please note this framework will be utilised predominantly by the Welsh Government but is also open for use by Over 73 public sector organisations in Wales including all Local Authorities, NHS Bodies, Welsh Government and Welsh Government sponsored bodies, the Police and Fire Services and higher and further education.

In accordance with Regulation 33(5) of the Public Contracts Regulations 2015, these procedures [i.e. the procedures for awarding call-off contracts under the framework] may be applied only between the Contracting Authorities clearly identified in the tender documentation.

A copy of this list has been included in the specification uploaded to the supplier attachment area of the ITT at the time that this notice was published to ensure compliance with the requirements of the Public Contracts Regulations 2015.

Note: The Authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=91325

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the Authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Stated in the tender documents.

(WA Ref:91325)

VI.4)Procedures for review

VI.4.1)Review body

Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Telephone: +44 3000604400Internet address: http://wales.gov.uk/?skip=1&lang=en
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/05/2019

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