Welsh Language Support Line Translation Service

Welsh Language Support Line Translation Service

To establish a new, public-facing, support service to aid the use of the Welsh language. 

United Kingdom-Cardiff: Translation services

2018/S 028-061013

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Telephone: +44 3000628864
E-mail: alun.richards@gov.wales
NUTS code: UKL

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Welsh Language Support Line Translation Service

II.1.2)Main CPV code

79530000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Client’s vision is to achieve a situation whereby in 2050 there will be 1 000 000 Welsh speakers, an increase of c 400 000 on the figure reported in the 2011 decennial Census. Realising this vision, as outlined in the strategy document Cymraeg 2050, entails a large scheme of work to:

— increase the numbers of Welsh speakers,

— increase opportunities for Welsh speakers and learners to use Welsh, and to,

— create a climate where the Welsh language is easy to use in all types of services, and other types of interaction.

To support this scheme of work, the Client wishes to establish a new, public-facing, support service to aid the use of the Welsh language. The service will operate within the Welsh Government’s Business Wales branch. The service will offer practical support and guidance to organisations and individuals on how to increase or improve their Welsh language provision as well as a free short translation and text-checking service.

II.1.5)Estimated total value

Value excluding VAT: 85 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79530000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

The Client’s vision is to achieve a situation whereby in 2050 there will be 1 000 000 Welsh speakers, an increase of c 400 000 on the figure reported in the 2011 decennial Census. Realising this vision, as outlined in the strategy document Cymraeg 2050, entails a large scheme of work to:

— increase the numbers of Welsh speakers,

— increase opportunities for Welsh speakers and learners to use Welsh, and to,

— create a climate where the Welsh language is easy to use in all types of services, and other types of interaction.

To support this scheme of work, the Client wishes to establish a new, public-facing, support service to aid the use of the Welsh language. The service will operate within the Welsh Government’s Business Wales branch. The service will offer practical support and guidance to organisations and individuals on how to increase or improve their Welsh language provision as well as a free short translation and text-checking service.

To this end, the client is searching for a supplier or suppliers to provide this service.

The service will offer translation and transcreation (creative translation) of a wide range of materials, for different clients, in a number of different writing styles. For example, you may be requested to provide content for posters, menus, signage, slogans or social media posts potentially requiring the use of specialist vocabulary e.g. text for use by surgeries. Based on previous experience of providing a similar service, the materials for translation will usually be short passages of text, often of high impact, which call for a high quality service within often tight timescales.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 85 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 13
This contract is subject to renewal: yes
Description of renewals:

Up to 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/03/2018
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/03/2018
Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Please note that the intended 13 month contract duration may be extended by an additional 12 months. If this is the case the contract value will also increase in line with the rates provided, to a maximum of 170 000 GBP.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=75946

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The applicant will be expected to commit to the following:

— provide work experience opportunities for individuals looking to develop a career in the translation or language planning industry,

— work with local schools and colleges to share experiences with a view to encouraging individuals into the translation or language planning profession.

(WA Ref:75946).

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Telephone: +44 3000628864Internet address:http://wales.gov.uk/?skip=1&lang=en
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/02/2018

 

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