West Dunbartonshire Council Lift Maintenance Contract

West Dunbartonshire Council Lift Maintenance Contract

To carry Planned and Reactive Maintenance to lifts (domestic, operational and administrative Council properties).

United Kingdom-Dumbarton: Lift-maintenance services

2017/S 173-354447

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West Dunbartonshire Council
Garshake Road
Dumbarton
G82 3PU
United Kingdom
Contact person: Rebecca Hall
Telephone: +44 1389776854
E-mail: rebecca.hall@west-dunbarton.gov.uk
NUTS code: UKM81

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

MTC- Lift Maintenance.

Reference number: 1718-29

II.1.2)Main CPV code

50750000

II.1.3)Type of contract

Services

II.1.4)Short description:

West Dunbartonshire Council seeks to appoint a suitably experienced and qualified Contractor to carry Planned and Reactive Maintenance to lifts (domestic, operational and administrative Council properties) which the Council has a duty to maintain throughout West Dunbartonshire.

Contractors tendering for these works must be a member of Lift and Escalator Industry Association (LEIA) or equivalent.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM81

II.2.4)Description of the procurement:

West Dunbartonshire Council seeks to appoint a suitably experienced and qualified Contractor to carry Planned and Reactive Maintenance to lifts (domestic, operational and administrative Council properties) which the Council has a duty to maintain throughout West Dunbartonshire.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality/Technical / Weighting: 30
Price – Weighting: 70
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Includes up to 2 x 12 month extensions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The Supplier/Contractor or Sub-contractor who is responsible for the lifts must be a member of the ‘Lift and Escalator Industry Association (L.E.I.A)’ (or equal and approved) and will be required to provide registration and certificated details.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Minimum level(s) of standards required:

With reference to ESPD questions:

4B.1, and 4B.2 Turnover — supplier must demonstrate and annual turnover for each of the 2 previous years of greater than 2 times the annual value of contract on offer est. 127 000 GBP, therefore a turnover of 254 000 GBP is required

4B.4 Ratios — a Pass in any 2 of the 3 ratios as an overall Pass for Economic and Financial standing.

— (Ratio 1) Acid Test — (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1.

— (Ratio 2) Return on Capital Employed % – Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/Percentage.

— (Ratio 3) Current Ratio — Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1.

WDC will use template WD09 — WDC Financial Vetting Questionnaire v1.0, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee WD04 — Parent Company Guarantee refers. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected.

Insurance

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Q4B.5.1 – It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance listed below.

— Employers Liability Insurance — 10 000 000 GBP

Q4B5.2

— Public Liability Insurance — 10 000 000 GBP each.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Minimum level(s) of standards required:

ESPD questions 4C.1.2, 4C.2, 4C.8.1, 4C.8.2, 4C.10,

These question will be scored in line with “Evaluation Methodology” as detailed in WD01 however a minimum “pass” threshold of 2 acceptable (50 %) must be achieved or the tenderer will have failed to meet the Councils requirements and therefore will not progress to stage 2 award criteria (Technical and Commercial envelopes).

With reference to ESPD question 4C.1.2, bidders will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the lift services as described in part II.2.4 of this Contract Notice or the relevant section of the Site Notice.

These examples will be for Planned and preventative maintenance of Lift maintenance equipment for public sector or social rented housing sector, which may include local authorities, housing association, social landlords or private clients with value similar or greater to West Dunbartonshire Council’s annual requirements.

The Council reserves the right to contact any or all of the companies provided in previous works examples to ascertain performance and visit their premises, candidates should ensure that companies listed would be willing to discuss the candidates performance with the Council.

ESPD 4D.1 contractors need to demonstrate satisfactory H&S accreditation or standards.

Bidders will be required to confirm whether they intend to subcontract and, if so, what proportion of the contract.

The engineers deployed to the Contract must be time-served engineers, with the exception of fully employed Apprentices.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

All operatives engaged on the service and works shall:

Be suitable trained and have appropriate qualifications and experience and all works to electrical equipment shall be carried out by a competent time-served engineer.

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 10/10/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3-5 years.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

TUPE may apply.

The document entitled ‘Supplier Certificates and additional Selection Criteria’ are all found in the general attachments area of PCS-T and should be completed and presented at the ‘Request for Documentation’ stage on PCS-T.

1. WD04 Parent Company Guarantee (Only if Required)

2. WD05 Non Collusion Certificate

3. WD06 Health & Safety Questionnaire Reform (Only if Required)

4. WD07 Certificate of Non-Canvassing

5. WD08 FOI Declaration

6. WD09 WDC Financial Vetting Questionnaire

7. WD15 Police Scotland Checks

The above constitutes tender selection criteria. Failure to respond will result in exclusion from the tender.

With reference to information sharing with Police Scotland bidders are will be required to confirm acceptance to sharing company director’s details at preferred bidder’s status.

Minimum requirements to pass the qualification envelope, exclusion and selection criteria

Discretionary Scored Questions — Shortlisting Qualification Envelope Questions

These questions will be scored in line with the ‘Evaluation Methodology’ detailed in WD01.

Q4D.1 Mandatory Pass/Fail Question – Health and Safety

1. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

or

2. The bidder can demonstrate an equivalent (Passing WDC’s Health and Safety assessment questionnaire would demonstrate an equivalent ref WD06).

Technical Envelope:

The Technical Envelope contains several elements that will be required to be completed by Tenderers in order to be scored. The associated weighting for this overall section is 30 %.

Tenderers will also be asked to complete some questions with regards to work force matters, please note that these questions will not form part of the award criteria.

The Council reserves the right to contact any or all of the companies provided in previous works examples to ascertain performance and visit their premises, candidates should ensure that companies listed would be willing to discuss the candidates performance with the Council.

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9087. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Tenderers are requested to offer community benefits within the technical envelope responses, if accepted by the council will consider these to be a contractual requirement.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9087. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:510726).

VI.4)Procedures for review

VI.4.1)Review body

West Dunbartonshire Council
Garshake Road
Dumbarton
G82 3PU
United Kingdom
Telephone: +44 1389737000Internet address:http://www.west-dunbarton.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/09/2017

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