West Midlands Occupational Health Services Framework

West Midlands Occupational Health Services Framework

Dudley Metropolitan Borough Council seeking to establish a framework agreement for use by West Midlands boundary public sector bodies or organisations principally the 32 West Midlands local authorities.

United Kingdom-Dudley: Health services

2016/S 082-146095

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dudley MBC
Council House, Priory Road
Contact point(s): Procurement Services
For the attention of: Mr C. Morgan
DY1 1HF Dudley
Telephone: +44 1384814862
E-mail: contracts@dudley.gov.uk
Fax: +44 1384814831

Internet address(es):

General address of the contracting authority: www.dudley.gov.uk

Address of the buyer profile: www.blackcountrybusiness.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Dudley Metropolitan Borough Council seeking to establish a framework agreement for use by West Midlands boundary public sector bodies or organisations principally the 32 West Midlands local authorities including Educational Establishments, The West Midlands based Fire and Rescue Services, Police Services, Voluntary Community organisations (i.e. Charities) and Third Sector based Social Enterprises and the West Midlands NHS Health Organisations and Hospitals (i.e. NHS England, NHS Trusts)

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

DUD- Provision of an Occupational Health and Surveillance Service 2016.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Within the Borough of Dudley.

NUTS code UKG34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

Dudley Metropolitan Borough Council invites Tenders for the Framework as described in these Tender Documents.
Dudley MBC has a requirement for the provision of a comprehensive and highly integrated range of Occupational Health Service (OHS) to enable the Council to meet its common law and statutory duties of care for the health, safety and welfare of its employees in their working environment.
The aim is to secure, as far as is reasonably practicable, the promotion and maintenance of the highest degree of physical and mental well-being of the Council’s employees during their employment.
As the largest employer in the local economy, the Council has a responsibility and a commitment to be an exemplary employee with regard to the health of its staff. The Council therefore understands the importance of promoting good health in the workplace and the role of effective Occupational Health provision in achieving that aim.
An essential feature to the success of the Occupational Health Service is the confidence which employees and managers will have in it. Developing a Corporate and integrated approach requires Occupational Health to work closely with a range of services across the Council and with line managers and the employees themselves. Its practitioners must address a wider remit and embrace closer working with public health, general practice and vocational rehabilitation in meeting the needs of the Council’s employees. This will be underpinned by excellent operational relationships and good quality data and analysis.

II.1.6)Common procurement vocabulary (CPV)

85100000, 85140000, 85323000, 85142100, 85147000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.9.2016. Completion 31.8.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.5.2016 – 23:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 26.5.2016 – 12:01
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members and Officers of the Council only.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Dudley Metropolitan Borough Council is seeking to establish a framework agreement for use by West Midlands boundary public sector bodies. The successful Contractor(s) are required to take account of sustainable development e.g. environmental, social and economic impacts of delivery and to actively participate in the protection of the environment. Accordingly contract performance and conditions may relate in particular to social and environmental considerations.
Please note that estimated spend figures provided in this notice are based on historical information and cannot be guaranteed under this contract.

Dudley MBC will be utilising its e-procurement portal In-Tend for this procurement exercise. The Tender should be received no later than 26.5.2016 at (noon) 12.00 hours hours and will be available for download until 23:59 hours on 25.5.2016. URL: www.blackcountrybusiness.co.uk

To access documents bidders are required to register with the website. This may be done in 2 ways; 1) use the Register/Sign In button located on the Home screen or 2) find the project under the All Opportunities link and use the Express Interest button. Companies who have previously registered with the website will be invited to input their login detail.
New users will be invited to go through the Registration wizard. New Users, upon registration will receive an automatic notification of their unique login details. Once an expression of interest has been accepted by the system, Users must log back into the system to access documents. Now they will appear under the My Tenders tab. Further assistance with the system may be obtained by contacting the System Administrator on 01384 814862 orcontracts@dudley.gov.uk Guidance documents are also published under the Help screen which can be found on the home screen atwww.blackcountrybusiness.co.uk

Please note that the estimates given above for the potential value of this Framework Agreement cannot be guaranteed by the Framework owner. They are based on the best available knowledge at the time of compiling this Notice.
Where information is absent the Framework owner has taken their own estimated contract value and extrapolated this to give potential bidders an indication of the potential value of this Framework Agreement.
Please note that this is subject to the individual requirements of each potential participant.
No potential participating Authority/Organisation can guarantee the level of business that may be generated by this arrangement.
The Council/Framework owner expressly reserves the right:
i) Not to award any contract as a result of the procurement process commenced by publication of this notice;
ii) To make whatever changes it sees fit to the content and structure of the tendering competition;
iii) To award contract(s) in respect of any part(s) of the requirement covered by this notice; and
iv) To award contract(s) in stages and in no circumstances will the Council be liable for any costs incurred by candidates or organisations principally the 32 West Midlands local authorities including Educational Establishments, The West Midlands based Fire and Rescue Services, Police Services, Voluntary Community organisations (i.e. Charities) and Third Sector based Social Enterprises and the West Midlands NHS Health Organisations and Hospitals (i.e. NHS England, NHS Trusts).
Please Note: This tender will be split into 3 Lots, and tenders are invited for all, any or a combination of the Lots. Tenderers should however clearly indicate if the offer in relation to any lot is contingent upon award of any other Lot.
The contract will be let for an initial period of 3 years with an option to extend for a further 1 year subject to satisfactory performance and price.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

As in I.1)

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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