West Sussex Meals on Wheels Service

West Sussex Meals on Wheels Service

West Sussex County Council will be seeking a Service Provider to deliver a Meals on Wheels Service to residents of West Sussex living in the community and a number of identified Day Centres.

United Kingdom-Chichester: Meals-on-wheels services

2015/S 099-180043

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Sussex County Council
County Hall, West Street
For the attention of: Alison Eastman
PO19 1RG Chichester
UNITED KINGDOM
Telephone: +44 330224813
E-mail: alison.eastman@westsussex.gov.uk

Internet address(es):

General address of the contracting authority: http://www.westsussex.gov.uk/default.aspx

Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

WSCC AE West Sussex Meals on Wheels Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services

NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

A bidder briefing event will be held on Tuesday 26 May at 1:30 until 3:30 at the Aldingbourne Country Centre Conference Room, Blackmill Lane, Norton, Chichester, West Sussex, PO18 0JP.
West Sussex County Council will be seeking a Service Provider to deliver a Meals on Wheels Service to residents of West Sussex living in the community and a number of identified Day Centres.
The Service Provider must provide a flexible Meals on Wheels solution that is available to Community Customers in West Sussex, 7 days a week, 365 days a year.
This is a notice for social and specific services in accordance with Directive 2014/24/EU Article 74. This is for a Meals on Wheels Service.

II.1.6)Common procurement vocabulary (CPV)

55521100, 85000000, 98000000, 55521200, 55521000, 55500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Council will be selecting a Service Provider to provide a flexible Meals on Wheels solution that is available to Community Customers in West Sussex, 7 days a week, 365 days a year.
The Service Provider must also supply Meals to the Day Centre Customers.
The Service must make available to Community Customers:
— a meal solution comprising of a main meal and dessert;
— a tea time sandwich pack comprising of a sandwich, baguette, roll or similar and a piece of cake or sweet pastry item;
— a salad option to be served as a main course with a dessert;
— during colder winter months it would be acceptable for Community Customers to be offered a hot soup and main course option.
Estimated value excluding VAT:
Range: between 6 300 000 and 10 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the procurement documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the procurement documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the procurement documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the procurement documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the procurement documentation.
Minimum level(s) of standards possibly required: As detailed in the procurement documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the procurement documentation.
Minimum level(s) of standards possibly required:
As detailed in the procurement documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CWSCC – 001101

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.6.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.6.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 19.6.2015 – 14:00

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This procurement is being managed by Capita Business Services Limited (‘Capita’) on behalf of the Council under a Strategic Services Outsource. The contract between the Council and Capita provides for tenders and all other information submitted to be treated as confidential by Capita to ensure competition is maintained, value for money is achieved and all bidders are treated equally and in a non-discriminatory way during the tendering and contract award procedures. The Council and Capita shall maintain a system of management processes, barriers, disciplines and confidentiality undertakings to ensure there is no conflict of interest in the procurement process and to prevent any disclosure to any Capita employee involved in submitting a tender for this procurement of any confidential information from other bidders. Information submitted by bidders will not be used by Capita for any other purpose than the provision of services to the Council under the Strategic Services Outsource.
Suppliers will be expected to deliver services that demonstrate a Best Value approach as defined by the government.
The contract term will be for a period of 5 years and may be extended depending on the on going need, budget availability and contract performance up to a period of 2 years to a maximum contract period of 7 Years, commencing on the 19.10.2015.
Public Liability Insurance of a minimum of 10 000 000 GBP million and Employers Liability Insurance of a minimum of 10 000 000 GBP will be required and Product Liability insurance of 5 000 000 GBP will be required.
West Sussex County Council is a Public Authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.
A bidder briefing event for service providers is being held on Tuesday 26 May at 1:30 to 3:30 in the Conference Room at the Aldingbourne Country Centre, Blackmill Lane, Norton, Chichester, West Sussex, PO18 0JP. Providers interested in participating in this opportunity are encouraged to attend this event and register their interest and attendance via the West Sussex eSourcing portal messaging facility.

Providers should register their details on the West Sussex eSourcing portal at: http://www.sesharedservices.org.uk/esourcing

Follow the links to the current opportunities and the appropriate project (Project No. CWSCC – 001101) to express an interest and view the procurement documentation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.5.2015

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