Westminster City Council Event Management Contract

Westminster City Council Event Management Contract

To oversee the event management and production of West End LIVE — the Council’s annual, free summer showcase event.

United Kingdom-London: Cultural event organisation services

2017/S 243-506512

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Westminster City Council
5 Strand
London
WC2N 5HR
United Kingdom
E-mail: lfernandes@westminster.gov.uk
NUTS code: UKI
Internet address(es):Main address: www.westminster.gov.uk

Address of the buyer profile: www.capitalesourcing.com

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.capitalesourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Event Management and Production Services

II.1.2)Main CPV code

79952100

II.1.3)Type of contract

Services

II.1.4)Short description:

Westminster City Council (the Council) seeks to appoint a single provider (“the Provider”) who will be considered as the production partner to the Council’s City Promotions, Events, and Filming team to oversee the event management and production of West End LIVE — the Council’s annual, free summer showcase event.

The Council intends to award the contract for an initial period of 4 years. The Council may, in its sole discretion, extend the contract for a period of up to 12 months.

The Council reserves the right to source additional events management and production services under this contract. The Council makes no guarantee as to the nature and extent of such additional services. However, the potential service additions may include the following:

— Event management consultancy services,

— The provision and delivery of Event Management and Production services on behalf of the Authority for other Council (or Council supported) events.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72224000
79952000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Westminster City Council (the Council) seeks to appoint a single provider (“the Provider”) who will be considered as the production partner to the Council’s City Promotions, Events, and Filming team to oversee the event management and production of West End LIVE — the Council’s annual, free summer showcase event.

The Council intends to award the contract for an initial period of 4 years. The Council may, in its sole discretion, extend the contract for a period of up to 12 months.

The Council reserves the right to source additional events management and production services under this contract. The Council makes no guarantee as to the nature and extent of such additional services. However, the potential service additions may include the following:

— Event management consultancy services,

— The provision and delivery of Event Management and Production services on behalf of the Authority for other Council (or Council supported) events.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Following the initial contract period of 48 months, there will be an option to extend for 1 further period of up to 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As set out in tender documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/01/2018
Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court
The Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/12/2017

 

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