White Goods Service – Invitation to Tender
Worcester City Council is inviting Tenders from Suppliers for the co-ordination, supply, delivery and installation of white goods to eligible applicants.
United Kingdom-Worcester: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Section I: Contracting authority
I.1)Name and addresses
The Guildhall, High Street
NUTS code: UKG12
I.4)Type of the contracting authority
Section II: Object
White Goods Service (Discretionary Welfare Assistance Scheme).
II.1.2)Main CPV code
II.1.3)Type of contract
Worcester City Council is inviting Tenders from Suppliers for the co-ordination, supply, delivery and installation of white goods to eligible applicants of the Worcester City Discretionary Welfare Assistance Scheme. Currently, applications are received from support agencies on behalf of their clients to the Worcestershire Hub, where they are assessed for eligibility and then forwarded onto the current Appointed Supplier to arrange the purchase, delivery and installation of white goods directly with the applicant and support agency.
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The Council requires the Appointed Supplier to co-ordinate and supply the white goods element of the Worcester City Discretionary Welfare Assistance Scheme. This service is referred to as ‘White Goods Service (DWAS)’. This scheme will operate within the administrative boundary of Worcester City Council, i.e. within the city of Worcester only.
Worcester City Council previously operated the South Worcestershire Discretionary Welfare Scheme on behalf of Worcester City, Wychavon and Malvern Hills District Councils. This scheme has been in operation since April 2013 and was developed following the ceasing of Community Care Grants and Crisis Loans available through the Social Fund.
Government funding for the South Worcestershire Discretionary Welfare Assistance Scheme has been exhausted and the scheme therefore ceased from 31.5.2017, with the 3 district Councils developing their own local schemes to meet the needs of residents. Worcester City Council will be delivering a new Worcester City Discretionary Welfare Assistance Scheme from Monday 13.11.2017, which will only be available to eligible residents of Worcester City. The scheme will be very similar to the current South Worcestershire Discretionary Welfare Assistance Scheme, with a few small changes. The scheme will continue to provide assistance in the form of energy and food vouchers, and the provision of white goods. This tendering process is for the white goods element of the scheme.
Suppliers are invited to submit a Tender for the provision of the Service in accordance with the Information and Instructions to Tender.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The duration of the Contract will be for 2 years from the Commencement Date, with the option to extend for up to a further 2 years subject to funding and performance. Any extension will be agreed by serving no less than 3 months notice.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
The Council is using the e-procurement portal known as the Due North Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise.
To gain access to the Invitation to Tender documents (ITT) suppliers will need to register their company details at the above website. Once registered, suppliers will be emailed a log-in and password which will allow them to gain access to the tender documents. Tenderers will need to electronically submit an expression of interest and then follow the instructions on screen to get copies of the procurement documents. Tenderers should submit their completed ITT documents and accompanying documentation via the Pro-Contract on-line portal by 12:00 noon Monday 23.10.2017.
Any supplier questions will also need to be submitted via the Pro-Contract portal website.
Any clarifications and further tender documents will be issued via the Pro-Contract portal.
If you have any problems or queries gaining access to the Pro-Contract portal please contact the Service desk on 01670 597136 who are available between the hours of 8:30 and 17:30 Monday to Friday (excluding UK Public Holidays).
VI.5)Date of dispatch of this notice: