Wide Area Network and Data Cabling Tender

Wide Area Network and Data Cabling Tender

Devon County Council is looking to establish a structure for Network, Telephony and Associated Services, using the below number of Lots for Devon.

United Kingdom-Exeter: Radio, television, communication, telecommunication and related equipment

2016/S 228-415318

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Devon County Council
County Hall, Topsham Road
Exeter
EX2 4QD
United Kingdom
Contact person: Mr Gavin Punchard
Telephone: +44 1392383000
E-mail: Gavin.punchard@devon.gov.uk
NUTS code: UKK
Internet address(es):Main address: http://www.supplyingthesouthwest.org.uk

Address of the buyer profile: http://www.devon.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:http://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.supplyingthesouthwest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CP1322-16 Network, Telephony and Associated Services.

Reference number: DN180536

II.1.2)Main CPV code

32000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Devon County Council (DCC) is looking to establish a structure for Network, Telephony and Associated Services, using the below number of Lots for Devon.

Lot 1 — Wide Area Network (WAN),

Lot 2 — Fixed Line Voice and Data Services,

Lot 3 — Mobile Voice and Data Services,

Lot 4 — Data Cabling and Hardware,

Lot 5 — LAN Equipment Supply and Maintenance.

Lot 1 and 4 of this contract will also be available to the Devon and Cornwall Procurement Partnership including Schools in the County of Devon who may wish to use these services and no business can be guaranteed.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Wide Area Network (WAN)

Lot No: 1

II.2.2)Additional CPV code(s)

32430000

II.2.3)Place of performance

NUTS code: UKK3
NUTS code: UKK4
Main site or place of performance:

Lot 1 is available to the Devon and Cornwall Procurement Partnership including schools in the County of Devon.

II.2.4)Description of the procurement:

DCC is looking to contract with a partner to deliver a fully managed Wide Area Network service for Devon County Council & their partners, who may use services at their discretion.

DCC requires a fully managed enterprise, Layer 3, WAN to transport voice and data services from remote sites back to County Hall, Exeter where the main Data Centre is located. All sites must meet performance & ‘Quality of Service’ parameters and be actively monitored by the supplier.

The new service must be capable of supporting IP version 6, offer PSN (Public Services Network) and resilient Internet connectivity.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will be for an initial term of five (5) years with an option to extend the contract for any period up to a further five (5) years in an increment of a three (3) and two (2) year period at the sole discretion of Devon County Council.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

It is the intention to award a single contract to an organisation for each of the 5 Lots. Each Lot will be evaluated in its own right from which a preferred supplier will be identified. If it is found that the same organisation is the preferred supplier for more than one Lot DCC reserves the right, to discuss potential synergy savings that may be gained.

II.2)Description

II.2.1)Title:

Fixed Line Voice and Data Services

Lot No: 2

II.2.2)Additional CPV code(s)

32500000

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

This is to be delivered across the region of Devon.

II.2.4)Description of the procurement:

DCC is looking to contract with a partner to deliver cost effective voice services and call rates.

DCC operates an internal voice/telephone network linked by proprietary SIP trunking across a managed MPLS network (See Lot 1). The network currently hosts about 7,000 extensions, spread across approximately 40 sites. Some smaller sites, not directly connected to the internal telephone network range from a single business exchange line to sites with a number of lines and a small PABX.

DCC also operates a 60 seat call centre, based in Tiverton which deals with the majority of incoming calls from the public for Council services via 0345, 0845 and 0800 service numbers.

DCC is moving to a more flexible method of working by replacing traditional extensions with Microsoft Skype for Business.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will be for an initial term of five (5) years with an option to extend the contract for any period up to a further five (5) years in an increment of a three (3) and two (2) year period at the sole discretion of Devon County Council.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

It is the intention to award a single contract to an organisation for each of the 5 Lots. Each Lot will be evaluated in its own right from which a preferred supplier will be identified. If it is found that the same organisation is the preferred supplier for more than one Lot DCC reserves the right, to discuss potential synergy savings that may be gained.

II.2)Description

II.2.1)Title:

Mobile Voice and Data Services

Lot No: 3

II.2.2)Additional CPV code(s)

32250000

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

This is to be delivered across the region of Devon.

II.2.4)Description of the procurement:

The Authority currently has an estate of c. 3,300 mobile devices. DCC is seeking a partner who can assist in promptly delivering tangible business outcomes both in terms of reduced costs and increased flexibility and functionality, whilst keeping a weather eye on emerging technologies that could be used to further improve efficiency and reduce costs.

There is a growing need for users to have access to connectivity ‘anywhere and anytime’ and, as mobile usage increases, during 2017 data usage is expected to exceed 1TB per month.

At present a range of devices and platforms are supported, but the direction of travel is to streamline provision.

The mobile device provision in this contract needs to integrate with the small range of supported laptop/tablet devices to ensure that users can connect their laptops to the DCC network wherever they might be, for example by reliable and easy to use device tethering.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 235 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will be for an initial term of five (5) years with an option to extend the contract for any period up to a further five (5) years in an increment of a three (3) and two (2) year period at the sole discretion of Devon County Council.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

It is the intention to award a single contract to an organisation for each of the 5 Lots. Each Lot will be evaluated in its own right from which a preferred supplier will be identified. If it is found that the same organisation is the preferred supplier for more than one Lot DCC reserves the right, to discuss potential synergy savings that may be gained.

II.2)Description

II.2.1)Title:

Data Cabling and Hardware

Lot No: 4

II.2.2)Additional CPV code(s)

45310000

II.2.3)Place of performance

NUTS code: UKK3
NUTS code: UKK4
Main site or place of performance:

Lot 4 is available to the Devon and Cornwall Procurement Partnership including schools in the County of Devon.

II.2.4)Description of the procurement:

DCC is seeking proposals for the work associated with the provision of both minor and major additional telephone and data cabling from suitably qualified contractors. Contractors will need to demonstrate they have the financial, managerial and technical qualities to provide a first class service to DCC.

The contract covers all DCC sites throughout the whole county and also for schools where SCOMIS are commissioned to undertake work. For data cabling, DCC still use the Cat5e standard and the standard telephone cabling is CW1308. There is also a small requirement for internal fibre provision, in both single and multicore variants.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will be for an initial term of five (5) years with an option to extend the contract for any period up to a further five (5) years in an increment of a three (3) and two (2) year period at the sole discretion of Devon County Council.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

It is the intention to award a single contract to an organisation for each of the 5 Lots. Each Lot will be evaluated in its own right from which a preferred supplier will be identified. If it is found that the same organisation is the preferred supplier for more than one Lot DCC reserves the right, to discuss potential synergy savings that may be gained.

II.2)Description

II.2.1)Title:

LAN Equipment Supply and Maintenance

Lot No: 5

II.2.2)Additional CPV code(s)

72710000

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

This Lot will be delivered across the area of Devon.

II.2.4)Description of the procurement:

Devon County Council (DCC) require a supplier to take on the support and maintenance of the core DCC LAN switches, to include firmware upgrades as necessary. DCC require access to firmware and software for the Avaya switches.

Our Core consists of 2 Avaya VSP9000 chassis which currently connect to each other creating the Inter Switch Trunk (IST). The Core connects to the Managed WAN service, via OSPF and routes data and voice traffic to DCC’s remote offices.

DCC also require a route to market for the purchasing of Avaya networking hardware.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 125 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will be for an initial term of five (5) years with an option to extend the contract for any period up to a further five (5) years in an increment of a three (3) and two (2) year period at the sole discretion of Devon County Council.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

It is the intention to award a single contract to an organisation for each of the 5 Lots. Each Lot will be evaluated in its own right from which a preferred supplier will be identified. If at that stage it is found that the same organisation is the preferred supplier for more than one Lot DCC reserves the right, to discuss potential synergy savings that may be gained.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In accordance with Article 57 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 57 of the Public Contracts Regulations 2015 and as set out in the tender document available from the URL in section I.3.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/01/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 04/01/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Devon County Council
Exeter
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/11/2016

 

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