WiFi Tender London
Under this notice it wishes to invite competent and experienced organisations to provide the installation of the required cable and telecommunications infrastructure and associated maintenance services, as well as communications systems’ maintenance and telematics services.
United Kingdom-London: Wireless telecommunications system
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
London Legacy Development Corporation
Level 10, 1 Stratford Place
E20 1EJ London
Telephone: +44 2032881800
Electronic access to information: www.supplyinglondon.com
Electronic submission of tenders and requests to participate: www.supplyinglondon.com
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Other: Regeneration and Development
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 5: Telecommunications services
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The required public Wi-Fi solution will need to include the following components which all need to be seamlessly and smoothly integrated and operated as a single overall ‘Wi-Fi Service’:
Component A: The design and implementation of a fit-for-purpose backhaul internet architecture;
Component B: The design and implementation of a resilient, secure and future-proofed WLAN system management layer;
Component C: The design and implementation of a pre-determined number of outdoor Wi-Fi access points
Component D: The End-to-End, one-stop management of a WLAN network and ‘Wi-Fi Service’. This will include, but may not be limited to, support, maintenance, ongoing development and continuous improvement.
The Contract Authority expects that components A to D to be delivered as part of a single integrated solution
Component E: The Provision, installation, management, maintenance and support of required fibre cabling to support Wi-Fi access point and back end requirements.
As regards Component E, Applicants need to note the following:
(1) The Contracting Authority entered into a contract for Estate Facilities Management service with Cofely in late 2013. Cofely is responsible under that contract to provide a wide range of services in the Park including some telecommunication infrastructure services; they are also responsible for the operation of the CCTV security network on the Park. That being so the successful Tenderer will need to work with Cofely (acting in that instance on behalf of the Contracting Authority) who will be obligated to assist and facilitate the successful Tenderer to gain access to the relevant IT infrastructure in the Park to deliver the WiFi solution.
(2) The Contracting Authority reserves the right to require under the Invitation to Tender the shortlisted Applicants (single or consortia) to price their Tenders on the basis of:
a. All A to E components (one single price for the entire solution), or
b. Price for components A – D and a separate price for component E.
That being said, the Contracting Authority in this instance, whilst it would prefer to enter into a single contract for the solution, cannot exclude choosing to enter into two contracts (one for components A – D and a second contract for component E.
In that instance the successful Tenderers of each contract will be under a strict obligation to the Contracting Authority to work together and co-operate to the best of their ability to deliver from their respective ends an integrated WiFi solution to the Contracting Authority
II.1.6)Common procurement vocabulary (CPV)
32510000, 45314300, 50332000, 50334400, 64226000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: Applicants and Relevant Companies must confirm: (i) that there are no mandatory or discretionary grounds for their exclusion from this procurement process in accordance with Part IV of the Public Contract Regulations 2006 (‘the Regulations’) and (ii) their acceptance and agreement to be bound by the terms of the Mandatory Undertaking (including the Contracting Authority’s confidentiality requirements) as uploaded on the SupplyingLondon e-tendering services.
Completed responses to the PQQ must be returned via the SupplyingLondon e-Tendering service (further details of which are available at section VI.3 of this OJEU Notice) before the specified deadline.
Interested organisations can find instructions on how to respond to this Notice and the PQQ, as well as assistance on registering suppliers’ organisations on the e-tendering service, or how to download / view procurement documentation through:
1. the eTendering service website can be found at www.supplyinglondon.com; or
2. the use of the www.supplyinglondon.com Helpdesk facility on +44 8452177804; or
3. the use of the Supplier Guides and FAQ’s available from the e-tendering service at http://www.supplyinglondon.com
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.supplyinglondon.com/delta/project/reasonsForExclusion.html#pcr
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: Applicants must be able to demonstrate the following;
(a) An annual turnover in each of the last 3 consecutive years of no less than £2 million per year or equivalent financial performance in the Applicant’s reporting currency.
(b) In the case of a consortium bid, the combined annual turnover of the Applicant and the Relevant Companies in each of the last 3 consecutive financial years should be no less than that specified in paragraph (a) above and the minimum annual turnover of at least 1 lead member of the consortium must be no less than GBP 1 000 000 or equivalent financial performance in reporting currency.
(c) In addition, the Contracting Authority will undertake a check of each Applicant’s financial strength. That check will be undertaken from Dun & Bradstreet (D&B) Comprehensive Reports which include D&B’s latest rating for each Applicant. The Contracting Authority will consider all aspects of the D&B report to determine whether there is any evidence indicating a significant risk that the Applicant will be unable to provide the services required over the period of the contract. If this information is not available from D&B for a particular Applicant, the Contracting Authority will undertake alternative checks as appropriate to establish an equivalent measure of that Applicant’s financial strength. Additionally, other sources of information may be used.
(d) Applicants must confirm that they have obtained or will obtain (if successful) the required insurance levels. These are set out in the PQQ.
The Contracting Authority reserves the right to reject responses from Applicants who are unable to meet the criteria for Financial and Economic standing.
Applicants will be assessed in accordance with Part V of the Regulations on the basis of information provided in response to the PQQ. The PQQ sets out the relevant questions and criteria that Applicants need to respond to and the rules for the assessment of the responses and useful information about the Services. Completed responses to pre qualification questionnaires must be returned via the SupplyingLondon eTendering Service (further details of which are available at section VI.3 of this Notice) before the deadline for receipt of responses as notified in the PQQ documents.
Minimum level(s) of standards possibly required:
Applicants will be required to demonstrate that they will be able to comply with the minimum requirements set out in the Policies and Strategies of the Contracting Authority and as set out in the PQQ, in respect of the organisation’s technical ability to deliver the Contracting Authority’s requirements.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: The criteria (and associated weightings) are outlined in the PQQ documentation (as found on the SupplyingLondon portal).
IV.2.2)Information about electronic auction
IV.3.2)Previous publication(s) concerning the same contract
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The information and/or documents for this opportunity are available on supplyinglondon.com
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 9GMVTP4H3P.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 7.8.2014 at 17:00 hrs. Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the SupplyingLondon Helpdesk on call +44 8452707050 or firstname.lastname@example.org
The Contracting Authority reserves the right to:
— waive any requirements of this procurement process (to the extent permitted by law),
— request additional information or clarificatory information from Applicants in relation to any aspect of their response,
— disqualify any Applicant that does not submit a compliant response in accordance with the Contracting Authority’s instructions (see also below),
— withdraw any part of or the whole of this procurement process at any time or to re-invite responses on the same or any alternative basis,
— not award the whole of or a part of contract as a result of this procurement process; or,
— make whatever changes it sees fit to the timetable, structure or content of the procurement process for any reason.
Furthermore, the Contracting Authority reserves the right to reject or disqualify an Applicant where:
— their response to the PQQ is submitted late, is completed incorrectly, is incomplete or fails to meet the Contracting Authority’s requirements which have been notified to Applicants,
— the Applicant is unable to satisfy the terms of the Regulations at any stage during the procurement process,
— the Applicant is guilty of serious misrepresentation or fraud in relation to its application and/or any aspect of this procurement process,
— there is a change in identity, control, financial standing or other factor impacting on the procurement process and affecting the Applicant ; and/or,
— there is an actual or potential commercial, professional, financial or other conflict of interest arising between the interests of the Contracting Authority and the Applicant .
All Applicants are solely responsible for all their costs and expenses incurred in connection with the preparation and submission of their responses at all stages of the procurement process. Under no circumstances will the Contracting Authority be liable for any costs or expenses borne by or on behalf of the Applicants .
Variant bids will not be permissible as part of this procurement process. Clarifications and queries in respect of this PQQ must be submitted in writing and via the SupplyingLondon eTendering Service only. Direct emails, telephone calls or correspondence with the Contracting Authority will not be permitted during the procurement of this opportunity GO Reference: GO-201477-PRO-5794260
VI.4.1)Body responsible for appeal procedures
London Legacy Development Corporation
Level 10, 1 Stratford Place, Montfichet Road
E20 1EJ London
Telephone: +44 2032881800
VI.4.2)Lodging of appeals
The Contracting Authority has incorporated in the Procurement timetable a mandatory 10-calendar day standstill period at the point where notification and information on the award of the contract is (electronically) provided to all Tenderers.
The Public Contracts Regulations of 2006 and the Amendment Regulations of 2009 (SI 2009 No. 2992 – the ‘2009 Regulations’) provide for aggrieved operator who have been harmed or are at risk of harm by a breach of the relevant procurement rules to take action in the High Court (England, Wales and Northern Ireland).
An aggrieved operator may apply to the Court at any time during the procurement process to order the Contracting Authority to amend any procurement related document, or set a decision aside of the the award decision or order the and may award damages.
If the Contracting Authority is formally notified of such court action during the standstill period, it shall suspend the process leading to the award of the contract.
After the contract has been entered into, the Court may, upon the application of an aggrieved operator declare the contract ineffective or shorten its term and/or award damages (and impose penalties on the Contracting Authority to be collected by the HM Treasury), if the relevant grounds and conditions under the 2009 Regulations are met.
The Contracting Authority would however urge any aggrieved operator (Applicant or Tenderer) to communicate any issues with the contact of this procurement (see Section I above) by raising a Clarification Question through the SupplyingLondon e-tendering service in the first instance in case a solution can be found to avert time consuming court actions.
VI.5)Date of dispatch of this notice: