Wiltshire Council Children Centres Services Tender

Wiltshire Council Children Centres Services Tender

Wiltshire Council invites expressions of interest from suitably experienced and qualified service providers capable of providing high quality Children’s Centre services for Wiltshire’s families and children throughout Wiltshire (excluding Swindon).

United Kingdom-Trowbridge: Health and social work services

2016/S 008-010039

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wiltshire Council
County Hall, Bythesea Road
For the attention of: Greg Lewis
BA14 8JN Trowbridge
UNITED KINGDOM
Telephone: +44 1225713395
E-mail: Greg.Lewis@wiltshire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.wiltshire.gov.uk/

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Electronic access to information: https://www.supplyingthesouthwest.org.uk/

Electronic submission of tenders and requests to participate: https://www.supplyingthesouthwest.org.uk/

Further information can be obtained from: Wiltshire Council
County Hall, Bythesea Road
For the attention of: Greg Lewis
BA14 8JN Trowbridge
UNITED KINGDOM
Telephone: +44 1225713395
E-mail: Greg.Lewis@wiltshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Wiltshire Council
County Hall, Bythesea Road
For the attention of: Greg Lewis
BA14 8JN Trowbridge
UNITED KINGDOM
Telephone: +44 1225713395
E-mail: Greg.Lewis@wiltshire.gov.uk

Tenders or requests to participate must be sent to: Wiltshire Council
County Hall, Bythesea Road
For the attention of: Greg Lewis
BA14 8JN Trowbridge
UNITED KINGDOM
Telephone: +44 1225713395
E-mail: Greg.Lewis@wiltshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Children Centres Services Tender (DCE352).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKK1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Children Centres Services Tender (DCE352)
Please note a light touch procedure is being followed.
Wiltshire Council invites expressions of interest from suitably experienced and qualified service providers capable of providing high quality Children’s Centre services for Wiltshire’s families and children throughout Wiltshire (excluding Swindon).
This is a Light Touch Regime procurement and the procedure being used is described in the Invitation to Tender (ITT) pack. The Council is not following one of the standard procedures. Variant tenders will not be accepted. Tenders must be submitted in English.
The successful bidders will be those submitting the Most Economically Advantageous Tenders (MEAT) for each cluster area as detailed in the ITT pack. Only bidders who pass the selection criteria will be eligible to be awarded a contract and that may be checked at any stage during the evaluation process i.e. we may evaluate the service proposals at the same time.
Successful bidder(s) will provide Children’s Centre Services within specified cluster areas within Wiltshire as set out below:
North cluster
Children’s Centre buildings
Cricklade; Royal Wootton Bassett; Chippenham (The Rise), Chippenham ( Spring Rise); Calne
South cluster
Children’s Centre buildings
Salisbury City; Salisbury ( Little Folly); Bulford; Tisbury & Mere
East cluster
Children’s Centre buildings
Tidworth ( Windmill Hill); Pewsey; Devizes South
West cluster
Children’s Centre buildings
Trowbridge Studley Green
Trowbridge Longfield
Westbury ( White Horse)
Melksham ( Canberra)
The values of each Cluster contract over the full period if the option to extend is exercised are:
North 6 458 153 GBP
South 6 857 849 GBP
East 4 489 369 GBP
West 6 589 629 GBP
The service provider shall be required to work as part of a cohesive early help offer for Wiltshire in ensuring:
— Open access services for all families with young children through use of dedicated children’s centre buildings, a range of accessible community buildings and increased partnership working with Community Child Health professionals including Midwives and Health Visitors.
— Focused and targeted delivery of services within areas of identified need including 1-1 outreach and provision of services/groups in places within the community that are most accessible for vulnerable families with young children.
Designated children’s centre buildings will act as hubs for delivery of children’s centre services. However, within each cluster, some children’s centre services will be delivered from other buildings in local communities.
The service provider in each cluster will work with all other providers in the area to avoid any duplication and ensure a consistent Wiltshire wide service is delivered, whilst continuing to respond to local need.
There will be a single point of access and information for families in each cluster.
Bidders are able to apply for individual cluster areas: North; South, East, West.
The contract will be for a period of 5 year period with services commencing on 1.7.2016. The requirement includes an option to extend for up to two years with any contract(s) expiring no later than 30.6.2023.
The Council is utilising an electronic tendering tool to manage this procurement and communicate with bidders. Accordingly, there will be no hard copy documents issued to bidders and all communications with the Council including the submission of tenderers responses will be conducted via the Procurement Portal, Pro-Contract.
The Service Commissioner proposes the following timetable for the award of the contract:
Advert Placed — 11.1.2016
Closing date for tender questions — 15.2.2016
Final responses to questions issued — 20.2.2016
Tender return by 26.2.2016 — 12 pm
Evaluate tenders
29.2.2016 to 21.3.2016
Bidder presentations
22 and 23.3.2016
Delegated decision of the Lead Member for Children’s Services on proposal to award contract/s Early April 2016.
Provisional tender award decision and start of standstill period Mid April 2016.
End of standstill period End April 2016 ( TBC)
Award and seal leases and contract Early May 2016
Contract Mobilisation
Mid May 2016
Services and leases to commence 1.7.2016
The Service Commissioner reserves the right to change the above timetable and Bidders will be notified accordingly where there is a change in the timetable.

II.1.6)Common procurement vocabulary (CPV)

85000000, 80000000, 98000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Children Centres Services Tender (DCE352)
Please note a light touch procedure is being followed.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in days: 0 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per tender questionnaire part one.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per conditions of contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per tender questionnaire part one.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender questionnaire.
Minimum level(s) of standards possibly required: See tender questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender questionnaire.
Minimum level(s) of standards possibly required:
See tender questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 0
Objective criteria for choosing the limited number of candidates: This is a Light Touch Procurement and all bidders who pass the selection stage will have their proposals evaluated.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DCE352
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.2.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 26.2.2016 – 13:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Towards the final years of contract end.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please note a light touch procedure is being followed.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ian Gibbons
Wiltshire Council, Legal and Governance
BA14 8JN Trowbridge
UNITED KINGDOM
E-mail: LegalServices@wiltshire.gov.uk

Body responsible for mediation procedures

Ian Gibbons
Wiltshire Council, Legal and Governance
BA14 8JN Trowbridge
UNITED KINGDOM
E-mail: LegalServices@wiltshire.gov.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ian Gibbons
Wiltshire Council, Legal and Governance
BA14 8JN Trowbridge
UNITED KINGDOM
E-mail: LegalServices@wiltshire.gov.uk

VI.5)Date of dispatch of this notice:

11.1.2016

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