Winchester City Council Building Cleaning Contract

Winchester City Council Building Cleaning Contract

The work consists of fortnightly and quarterly communal area and defined cleaning of 16 sheltered housing schemes, 62 general needs housing schemes and 7 temporary accommodation schemes owned by Winchester City Council.

United Kingdom-Winchester: Cleaning services

2019/S 032-072095

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Winchester City Council
City Offices
Winchester
SO23 9LJ
United Kingdom
Contact person: Procurement Support Team (PST)
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
NUTS code: UKJ36
Internet address(es):Main address: https://www.winchester.gov.uk/

Address of the buyer profile: https://in-tendhost.co.uk/hampshire

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/hampshire/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/hampshire/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Winchester City Council — Building Cleaning Contract

Reference number: EX13728

II.1.2)Main CPV code

90910000

II.1.3)Type of contract

Services

II.1.4)Short description:

The work consists of fortnightly and quarterly communal area and defined cleaning of 16 sheltered housing schemes, 62 general needs housing schemes and 7 temporary accommodation schemes owned by Winchester City Council.

The sites consist of communal areas to various sheltered, general needs and temporary accommodation properties within the Winchester City Council District.

The Contractor shall supply all cleaning fluids, chemicals and detergents, etc. and all equipment, tools and plant. The quality of the materials supplied will be to the entire satisfaction of the Contract Manager.

The Contractor shall supply all water for the execution of the works as site supplies cannot be guaranteed.

There are currently no storage facilities available on any of the sites, with the exception of Chesil Lodge, which has a storage cupboard for materials and equipment.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

90911000
90911100
90911200
90911300
90918000

II.2.3)Place of performance

NUTS code: UKJ3
Main site or place of performance:

Winchester City Council District.

II.2.4)Description of the procurement:

Winchester City Council is intending to procure a 3-year cleaning services contract commencing in Q1 2019 (with the option to extend the contract by a maximum of 2 years at the discretion of the Council).

All schemes vary in size, design and facilities and as such, the cleaning requirements will vary between sites.

Further details can be obtained from the Invitation to Tender and associated documentation, which can be obtained from the address detailed at I.3).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial contract term is 3 years plus a potential 2 years extension at the discretion of Winchester City Council.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Value excluding VAT: cumulative value (turnover) is circa 1 000 000 GBP.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As defined in the Tender Documentation.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As defined in the Tender Documentation.

Minimum level(s) of standards possibly required:

Selection criteria as stated in the procurement documents.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As defined in the Tender Documentation.

Minimum level(s) of standards possibly required:

Selection criteria as stated in the procurement documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the Tender Documentation..

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/03/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 15/03/2019
Local time: 15:00
Place:

Winchester City Council Offices.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Potentially 4,5 years into this contract

VI.2)Information about electronic workflows

VI.3)Additional information:

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire

and complete their tender document and stage 1 questionnaire, together with any supporting information by 14:00 hrs on 15.3.2019.

Clarifications regarding the ITT must be submitted by 17:00 hrs on 1.3.2019.

The ITT documents can be accessed when logged into In-Tend by selecting “View Details” on the relevant tender advert and clicking the Express Interest tab.

Once in the tender there are 5 tabs; “Tender” “ITT documents”, “Correspondence”, “Clarifications” and “History”.

Select the second tab (ITT docs) where you will find useful information under the “Tender Details”.

Continue to scroll down to the heading “Tender Documents Received” where you will be able to view/download the documents.

Opting In and Out.

Please note you are required to “Opt In” before you can access the “My Tender Return” to start populating your response.

The “Opt out” functionality will also be available throughout the duration of the tender process.

Opting out will give you the option of declaring that you no longer want to receive any further communication in relation to this tender along with the opportunity of providing feedback and comments for this decision.

You may amend the decision to opt in or out at any time during the tender process.

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Further Guidance.

In addition, guidance on how to participate in the a tender — download and upload documents/returns and if required, register your company (free of charge), can be found on the Intend Website under the “Help” or “Information For Suppliers Buttons”

Receiving Notification emails.

To ensure you receive email alerts and notifications from our system, please add the email domain “@in-tend.co.uk” to your Safe Senders list.

VI.4)Procedures for review

VI.4.1)Review body

Winchester City Council
City Offices
Winchester
SO23 9LJ
United Kingdom
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.ukInternet address: www.winchester.gov.uk

VI.4.2)Body responsible for mediation procedures

Winchester City Council
City Offices
Winchester
SO23 9LJ
United Kingdom
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.ukInternet address: www.winchester.gov.uk

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As set out in the Public Contracts Regulations Directive 2014/24/EU.

VI.4.4)Service from which information about the review procedure may be obtained

Winchester City Council
City Offices
Winchester
SO23 9LJ
United Kingdom
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.ukInternet address: www.winchester.gov.uk

VI.5)Date of dispatch of this notice:

11/02/2019

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