Wind Turbine Operations and Maintenance

Wind Turbine Operations and Maintenance

ORE Catapult’s vision is ‘abundant, affordable energy from offshore wind, wave and tide’ and is an independent, not-for-profit business that exists to accelerate the development of offshore wind, wave and tidal technologies.

United Kingdom-Blyth: Energy and related services

2015/S 139-256870

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Offshore Renewable Energy Catapult
Offshore House, Albert Street
Contact point(s): Procurement
For the attention of: Gillian Sharp
NE24 1LZ Blyth
UNITED KINGDOM
Telephone: +44 3330041400
E-mail: procurement@ore.catapult.org.uk
Fax: +44 3330041399

Internet address(es):

General address of the contracting authority: http://www.ore.catapult.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA20484

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: research and development

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Wind Turbine Operations and Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: 50m from shore at Methil, Fife, Scotland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This notice for the provision of an Operations and Maintenance Service for a wind turbine and adjacent met mast (the ‘Service’) has been issued by the Offshore Renewable Energy Catapult (‘ORE Catapult’) as a competitive procurement exercise in accordance with the ‘Competitive Procedure with Negotiation’ for tendering under the Public Contracts Regulations 2015 (as amended from time to time).
Catapults
Catapults are centres of excellence that bridge the gap between business, academia, research and government. They are a powerful new element in the UK economy, helping businesses develop relevant and exciting ideas in receptive and invigorating environments. By promoting collaboration and knowledge exchange, many progressive businesses and organisations will be able to build new partnerships with reduced risks. Companies in a wide range of markets will see the Catapults as an invaluable resource to develop their businesses.
Offshore Renewable Energy Catapult

ORE Catapult (https://ore.catapult.org.uk) is the UK’s flagship technology innovation and research centre for offshore wind, wave and tidal energy. Headquartered in Glasgow, it has world-leading test and demonstration facilities in Blyth, Northumberland. The senior management team is split between Glasgow and Blyth, with extensive technical expertise and knowledge at both locations.

ORE Catapult’s vision is ‘abundant, affordable energy from offshore wind, wave and tide’ and is an independent, not-for-profit business that exists to accelerate the development of offshore wind, wave and tidal technologies.
Our team of over 120 people has extensive technical and research capabilities, industry experience and track record.
Through world-class testing and research programmes, we work for industry, academia and government to improve technology reliability and enhance knowledge, directly impacting upon the cost of offshore renewable energy.
Specifically, the ORE Catapult looks to:
a. Accelerate the design, deployment and commercialisation of renewable energy technology innovation, helping to attract overseas investment and to realise the enormous opportunity presented by the UK’s offshore renewable energy resources.
b. Provide market access for SMEs and new technologies whilst driving greater efficiency to create sustainable offshore wind, wave and tidal industries delivering affordable, renewable energy.
c. Establish a centre of deep technical expertise to lead research, innovation, commercialisation and test and demonstration.
Project Background
The turbine is a standalone single former Samsung Heavy Industries (SHI) large 7MW offshore turbine prototype installed approximately 50m from shore in the Scottish Enterprise owned Fife Energy Park connected to the Scottish Power electricity network at 11kV.
We are seeking suppliers who can be proactive and recognise a potential serial problem, investigate the issue, come up with a solution, and communicate with ORE Catapult throughout the whole process. You must be an organisation who is good at troubleshooting, who can identify problems that will help keep maintenance costs down and availability up.
The turbine wind resource is significantly constrained by the land-form and estuarine location and there are a number of constraints on the turbine operations due to (i) low angle sun shadow flicker; (ii) airborne noise immediately adjacent to neighbours (500 m distance).
Whilst being a prototype, the turbine has been constructed using mainly commercial off the shelf hardware and SHI is providing ORE Catapult the full intellectual property package to operate and modify the turbine including its software, and all Operations and Maintenance manuals.
Suppliers are to note that ORE Catapult intend to use the wind turbine/met mast site primarily for research and development (R&D) activity. Suppliers are to note that R&D activity is essential and cannot frustrate the terms of the Contract and that any T&C’s must reflect that position.
This is a performance based scope of work to deliver the Service which shall include the scope of service as per documents downloaded in support of this notice.
ORE Catapult does not anticipate there to be any employees or other individuals to transfer pursuant to the TUPE Regulations.
The initial Term shall be from Contract inception to 31 March 2016 and then for a period of 3 (three) years comprising 3 (three) distinct 12 (twelve) month annual periods subject to satisfactory performance of the Contractor. ORE Catapult reserve the option to extend year on year thereafter, for up to a further period 5 (five) years, subject to funding being made available to ORE Catapult as well as the satisfactory performance of the Contractor.
ORE Catapult reserve the right to vary the Contract term following discussion with suppliers during the Competitive Procedure with Negotiation process.
ORE Catapult reserve the right to add additional requirements to the scope of the Service during the Contract life, as it is deemed appropriate within the scope of the Service.
ORE Catapult has determined that the requirement is not suitable for dividing into lots as it is not appropriate to have the various elements of the Service delivered by separate suppliers. Accordingly ORE Catapult intends to award a single contract for the requirement.
Phases of the procurement process:
Stage 1 — Pre qualification questionnaire / shortlist to a minimum of 3 (three) suppliers and maximum of 6 (six).
Stage 2 — Preferred bidders will enter into a NDA within 2 (two) weeks to facilitate full disclosure of the ITP. Suppliers unable to agree an NDA within this time period may be eliminated from further competition.
Stage 3 — Draft ITP submissions
Stage 4 — Negotiations
Stage 5 — Final Tender submission
Stage 6 — Contract Award / Mandatory Standstill period observed.

Please note that a site visit / bidders conference has been provisionally arranged for Thursday 6.8.2015. Those Tenderers wishing to attend are to register their interest at https://www.eventbrite.co.uk/e/methil-om-open-day-tickets-17781881085 Due to capacity issues at the venue, we ask that a maximum of 2 (two) people from each company attend.

ORE Catapult reserve the right to carry out the Competitive procedures with negotiation in successive stages in order to reduce the number of tenders to be negotiated.
ORE Catapult also reserve the right to award a contract on the basis of the initial tender without entering into negotiation where it is in their best interest to do so.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=406821

II.1.6)Common procurement vocabulary (CPV)

71314000, 71314200, 50000000, 50530000, 76500000, 76520000, 31121320

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 3 200 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial Term shall be from Contract inception to 31.3.2016 and then for a period of 3 (three) years comprising 3 (three) distinct 12 (twelve) month annual periods subject to satisfactory performance of the Contractor. ORE Catapult reserve the option to extend year on year thereafter, for up to a further period 5 (five) years, subject to funding being made available to ORE Catapult as well as the satisfactory performance of the Contractor.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

N/A.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/A.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Heads of terms document attached.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: See attached Evaluation Matrix.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ORE/15/43
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.8.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

17.8.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.8.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:406821).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.7.2015

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