Window Cleaning Services for Wandsworth Council

Window Cleaning Services for Wandsworth Council

The provision of window cleaning and other glazing services in Residential Housing Blocks.

United Kingdom-London: Window-cleaning services

2015/S 123-225749

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Wandsworth
Town Hall, Wandsworth High Street
SW18 2PU London
UNITED KINGDOM
Telephone: +44 2088716000
E-mail: procurement@wandsworth.gov.uk

Internet address(es):

General address of the contracting authority: http://www.wandsworth.gov.uk/info/200095/tenders_and_contracts/1145/selling_to_the_council/11

Address of the buyer profile: http://www.wandsworth.gov.uk/contracts

Electronic access to information: https://www.delta-esourcing.com/respond/M38AK7E6N8

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/respond/M38AK7E6N8

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The provision of window cleaning and other glazing services in Residential Housing Blocks.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Window-cleaning services. Wandsworth Borough Council is seeking expressions of interest from suitably experienced and competent suppliers for a contract providing an efficient, cost effective and comprehensive cleaning services to communal windows and other glazing on housing estates.
The contract will be for a fixed term of 5 years with a possible mutually agreed extension of up to 2 years. The planned commencement date is 1.4.2016.
It is anticipated that tenders will be sought in September 2015.
The services to Housing properties basically comprises the cleaning of both sides of all external communal glass at basement and ground floor level to blocks (not those windows within individual dwellings other than Sheltered Accommodation) up to a height of 5 metres or first floor level including glazed entrance doors and double-glazing, together with the cleaning of both sides of all communal internal glazed doors, internal partition glass and all internal faces of communal glass with an exterior face above a height of 5 metres from ground floor level. The services also include the cleaning of all glazed surfaces internally and externally of all residents properties within Sheltered Blocks. All of the above are cleaned twice a year.

II.1.6)Common procurement vocabulary (CPV)

90911300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

There are approximately 1 000 blocks on 170 estates and 38 sheltered schemes throughout the borough and the estimated annual value of the contract is 54 000 GBP.
Estimated value excluding VAT: 270 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Any requirements together with required forms and undertakings will be set out in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority will require the Development Agreement to be with a legal entity. It reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability. Members of any consortium shall be jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information required will be set out in a pre-qualification questionnaire (PQQ).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information required will be set out in a pre-qualification questionnaire (PQQ).
Minimum level(s) of standards possibly required: Information required will be set out in a pre-qualification questionnaire (PQQ).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information required will be set out in a pre-qualification questionnaire (PQQ).
Minimum level(s) of standards possibly required:
Information required will be set out in a pre-qualification questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: If more than 6 suppliers fulfil the criteria for selection, those scoring the highest number of points on the selection criteria will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPT/1686

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2020.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Window-cleaning-services./M38AK7E6N8

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/M38AK7E6N8

GO Reference: GO-2015624-PRO-6714358.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

UNITED KINGDOM

Body responsible for mediation procedures

UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Cleaning Contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful.
If an appeal regarding the award of the Cleaning Contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No.102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:

24.6.2015

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