Window Cleaning Tender for Doncaster Council

Window Cleaning Tender for Doncaster Council

12 Lots, divided geographically. Lot 1: Buildings located within DN1 post code.

United Kingdom-Doncaster: Accommodation, building and window cleaning services

2015/S 099-180463

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Doncaster Borough Council
Fl 2 Civic Building, College Road
For the attention of: Mikaela Mitchell
DN1 3AD Doncaster
UNITED KINGDOM
Telephone: +44 1302737602
E-mail: mikaela.mitchell@doncaster.gov.uk

Internet address(es):

General address of the contracting authority: www.doncaster.gov.uk

Electronic access to information: http://www.yortender.co.uk

Electronic submission of tenders and requests to participate: http://www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Window Cleaning Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Throughout the Borough of Doncaster.

NUTS code UKE31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The provision of window cleaning services to public buildings, schools and other Council owned properties throughout the Borough of Doncaster, South Yorkshire.

II.1.6)Common procurement vocabulary (CPV)

90911000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Provision of window cleaning services to public buildings, schools and any other council owned buildings as detailed within the tender documents, appendix 3. There are a total of 12 lots.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: 1 DN1

1)Short description

Buildings located within DN1 post code.

2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

21 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: 2 S64

1)Short description

Buildings located with S64 post code.

2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

12 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: 3 DN11

1)Short description

Buildings located with DN11 post code.

2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

7 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: 4 DN12

1)Short description

Buildings located in DN12 post code.

2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

12 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: 5 DN2

1)Short description

Buildings with DN2 post code.

2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

9 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: 6 DN3

1)Short description

Buildings within DN3 post code.

2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

11 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7Lot title: 7 DN4

1)Short description

Buildings within DN4 post code.

2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

23 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8Lot title: 8 DN5

1)Short description

Buildings within DN5 post code.

2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

17 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9Lot title: 9 DN6

1)Short description

Buildings within DN6 post code.

2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

22 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10Lot title: 10 DN7

1)Short description

Buidlings within DN7 post code.

2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

9 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11Lot title: 11 DN8

1)Short description

Buildings within DN8 post code.

2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

2 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12Lot title: 12 DN9

1)Short description

Buildings within DN9 post code.

2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

3 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed within the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed within the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed within the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed within the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the tender documents.
Minimum level(s) of standards possibly required: As detailed within the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the tender documents.
Minimum level(s) of standards possibly required:
As detailed within the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.6.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.6.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Tenderers should be aware that TUPE may apply.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Doncaster Borough Council, Corporate Procurement Team
College Road
DN1 3BU Doncaster
UNITED KINGDOM
E-mail: corporateprocurementteam@doncaster.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 47 of the Public Contracts Regulations 2006, DMBC will incorporate a minimum of a 10 — calendar day standstill period starting from the date when the award decision notification is despatched to bidders. This period allows unsuccessful bidders to seek further de-briefing from DMBC before the Contract is entered into. Applicants have until midnight of the second working day of the standstill period for their additional debriefing requests to reach DMBC. A response to such a request must be provided to the bidder by a minimum of 3 working days before the expiry of the standstill period. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No.5) provide for the aggrieved parties who have been harmed, or at risk of harm as a consequence of the breach of the procurement rules to bring an action to the High Court. Any such action must be brought promptly and in any event within 3 months EN Standard form 02 – Contract notice 11 / 15 of the date when the grounds of the complaint first arose. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order DMBC to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Court to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Doncaster Borough Council, Head of Corporate Procurement
College Road
DN1 3BU Doncaster
UNITED KINGDOM
E-mail: denise.bann@doncaster.gov.uk

VI.5)Date of dispatch of this notice:

21.5.2015

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