Windows and Doors – Supply Installation and Maintenance

Windows and Doors – Supply Installation and Maintenance Contract

PfH is seeking to appoint a number of suppliers and contractors that cover a range of supply, distribution and installation requirements that demonstrates value for money.

United Kingdom-Warrington: Windows, doors and related items

2015/S 226-411021

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Procurement for Housing
2 Olympic Way, Woolston Grange Avenue, Birchwood
For the attention of: Michael Reynolds
WA2 0YL Warrington
UNITED KINGDOM
Telephone: +44 8458645100
E-mail: info@procurementforhousing.co.uk
Fax: +44 8458645115

Internet address(es):

General address of the contracting authority: http://www.procurementforhousing.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA26067

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: Procurement for Housing
2 Olympic Way, Woolston Grange Avenue, Birchwood
For the attention of: Michael Reynolds
WA2 0YL Warrington
UNITED KINGDOM
Telephone: +44 8458645100
E-mail: mreynolds@inprovagroup.com
Fax: +44 8458645115
Internet address: http://www.procurementforhousing.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Procurement for Housing
2 Olympic Way, Woolston Grange Avenue, Birchwood
Contact point(s): Procurement
For the attention of: Michael Reynolds
WA2 0YL Warrington
UNITED KINGDOM
Telephone: +44 8458645100
E-mail: mreynolds@inprovagroup.com
Fax: +44 8458645115
Internet address: http://www.procurementforhousing.co.uk

Tenders or requests to participate must be sent to: Procurement for Housing
2 Olympic Way, Woolston Grange Avenue, Birchwood
Contact point(s): Procurement
For the attention of: Michael Reynolds
WA2 0YL Warrington
UNITED KINGDOM
Telephone: +44 8458645100
E-mail: mreynolds@inprovagroup.com
Fax: +44 8458645115
Internet address: http://www.procurementforhousing.co.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services
Health
Housing and community amenities
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

http://www.procurementforhousing.co.uk/who-we-are/members/

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Windows and Doors – Supply Installation and Maintenance Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 120

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 200 000 000 and 750 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

PfH is seeking to appoint a number of suppliers and contractors that cover a range of supply, distribution and installation requirements that demonstrates value for money. The providers will need to deliver and/or install a full range of products within the lots they apply for at a high quality with strong service delivery, underpinned by a comprehensive understanding of and experience in the Social Housing environment.
The Material requirements within the scope of this framework agreement include, but are not limited to:
Design, Survey, Supply and Delivery of PVCu, Aluminum and Timber Windows and Doors included Specialist External Doorsets.
Supply and Delivery of Glazing Units, Internal Doors and Ironmongery Products.
Design, Survey and Installation of PVCu, Aluminum and Timber Windows and Doors included Specialist External Doorsets.
This framework is being tendered to meet the requirements of PfH members/Public Sector bodies throughout England, Wales and Northern Ireland.
PfH are seeking professional providers that thrive on high standards, and have the ability to work in partnership with members to provide joint efficiencies. PfH require the providers to work with members to provide a quality, consistent supply and service and to have an understanding of corporate values.
The successful suppliers will also be required to demonstrate a proven track record on delivering similar type contracts along with providing sustainable competitive pricing throughout the term of the framework. The supplier must have excellent customer service and be able to provide a dedicated account management.
Each PfH member contracts directly with the awarded framework provider who is also responsible for day to day account management and any queries and issues. All of the questions in this PQQ are appropriate to all organisations, and therefore all questions must be answered.

NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=166537

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

44221000, 44221100, 45421130, 45421131, 44221200, 44221220, 44221230, 44316000, 45441000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

PfH is seeking to appoint a number of suppliers and contractors that cover a range of supply, distribution and installation requirements that demonstrates value for money. The providers will need to deliver and/or install a full range of products within the lots they apply for at a high quality with strong service delivery, underpinned by a comprehensive understanding of and experience in the Social Housing environment.
The Material requirements within the scope of this framework agreement include, but are not limited to:
Design, Survey, Supply and Delivery of PVCu, Aluminum and Timber Windows and Doors included Specialist External Doorsets.
Supply and Delivery of Glazing Units, Internal Doors and Ironmongery Products.
Design, Survey and Installation of PVCu, Aluminum and Timber Windows and Doors included Specialist External Doorsets.
This framework is being tendered to meet the requirements of PfH members/Public Sector bodies throughout England, Wales and Northern Ireland.
Estimated value excluding VAT:
Range: between 250 000 000 and 750 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: This framework is a 3 year minimum term which a 12 month optional extension.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 3 Lot title: Supply of Window and Door Associated Products

1)Short description

These lots will focus solely on the supply of repairs and maintenance products. There will be a material split covering the following areas: Glazing, Ironmongery and Internal Doors.

2)Common procurement vocabulary (CPV)

44221000

3)Quantity or scope

The scope for this lot includes but is not limited to:
Single, Double and Triple Glazed Units, Standard Internal Doors, Internal Fire Doors, Locks/Latches, Hinges, Letter plates, Door Numbers, Door Viewers, Door Chains, Key Escutcheons.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 1 Lot title: Supply and Delivery of Windows and Doors

1)Short description

These lots will focus solely on the supply and delivery of windows and doors products with a material split these will include: PVCu, Aluminum, Timber and Composite doors.

2)Common procurement vocabulary (CPV)

44221000

3)Quantity or scope

This will include but is not limited to the following product types: Top Swing/Fully Reversible, Side Hung Casement, Top Hung Casement, Tilt & Turn, Fixed Light, Vertical Slider, Residential PVCu Door, GRP Composite Fire Doors, GRP Composite Door (Double Rebate), GRP Composite Door (Single Rebate), GRP Utility Door, French Doors, Patio Door.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Supply and Installation of Windows & Doors

1)Short description

These lots will include both the supply of windows and doors products and the installation of those materials. This lot has a material split for the following areas: PVCu, Aluminum, Timber and Composite doors.

2)Common procurement vocabulary (CPV)

44221000

3)Quantity or scope

Contractors will need to be able to supply the products listed in the scope above for Lot 1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(6) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(7) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(8) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

MR/WindowsDoors/2015

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 164-299726 of 26.8.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: yes
Price: 120 GBP
Terms and method of payment: A non-refundable administration charge of 100 GBP +VAT (120 GBP total) is applicable for all submissions.
Payment is via a cheque can be made payable to ‘INPROVA Limited’ or BACS transfer (details available upon request).
PQQ submissions received without a corresponding administration fee will not be evaluated, and will be excluded from the process at this stage. All administration fees must be received by the PQQ submission date of 12 noon 21.12.2015.

IV.3.4)Time limit for receipt of tenders or requests to participate

21.12.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.1.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref:166537).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Procurement for Housing
2 Olympic Way, Woolston Grange Avenue, Birchwood
WA2 0YL Warrington
UNITED KINGDOM
E-mail: mreynolds@inprovagroup.com
Telephone: +44 1925282386
Internet address: www.procurementforhousing.co.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.11.2015

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