Windows Installation Contract London

Windows Installation Contract London

The Contracting Authority is seeking tenders from suitably qualified and experienced Service providers to enter into a single provider contract to provide window installations and associated works.

United Kingdom-Croydon: Installation of doors and windows and related components

2016/S 097-173709

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Croydon Council
4G Bernard Weatherill House, 8 Mint Walk
For the attention of: Mrs Vivienne Weeks
CR1 0EA Croydon
UNITED KINGDOM
Telephone: +44 62380
E-mail: vivienne.weeks@croydon.gov.uk

Internet address(es):

General address of the contracting authority: http://www.croydon.gov.uk

Address of the buyer profile: http://www.londontenders.org

Electronic access to information: http://www.londontenders.org

Electronic submission of tenders and requests to participate: http://www.londontenders.org

Further information can be obtained from: Croydon Council
4G Bernard Weatherill House, 8 Mint Walk
For the attention of: Mrs Vivienne Weeks
CR1 0EA Croydon
UNITED KINGDOM
Telephone: +44 62380
E-mail: vivienne.weeks@croydon.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: www.londontenders.org
Corporate Procurement Team, Bernard Weatherill House, 8 Mint Walk
CR01EA Croydon
UNITED KINGDOM
Telephone: +44 02084071318

Tenders or requests to participate must be sent to: www.londontenders.org
Corporate Procurement Team, Bernard Weatherill House, 8 Mint Walk
Contact point(s): www.londontenders.org
CR01EA Croydon
UNITED KINGDOM
Telephone: +44 02084071318

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

558/2016 PMI — Windows Installation and Associated Works.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Contracting Authority (‘The Council’) is seeking tenders from suitably qualified and experienced Service providers to enter into a single provider contract to provide window installations and associated works.

Further details, including the PQQ are provided within the Information Pack via the London tender portal (www.londontenders.org). Please note the provisions relating to electronic ordering invoicing and payments as set out within the ITT documents.

The scope of works is anticipated to be in the region of 20 000 000-25 000 000 GBP over 14 years, however there is no guarantee of any value of orders over the course of the Term Programme.
The length of the contract is initially for five (5) years with the option to extend for a further 3+3+1+1+1 years, resulting in a possible maximum contract period of fourteen (14) years.
The Council proposes to use the Restricted procedure for the purposes of procuring the contract and the tenders will be evaluated on the basis of achieving the most economically advantageous tender (MEAT) in the opinion of the Council.

The Council will be hosting a Bidder Briefing Event and this is provisionally scheduled for 31.5.2016. Attendance will be limited to three (3) delegates per applicant. We are keen to receive your confirmed attendance via the E-Tender portal, for the date/time indicated together with the names of your representative who will be attending by 12:00 on 26.5.2016. This event will provide you with an overview of the procurement process and the Council’s requirements. There will be an opportunity to raise clarification questions. After the event, a copy of the presentation and the list of clarification questions raised will be uploaded via the E-Tender portal for transparency purposes. This event will take place at the following venue: Croydon Conference Centre, Surrey Street, Croydon. You must submit your completed PQQ and supporting documents via the E-Tender portal atwww.londontenders.org no later than 10:00 20.6.2016. The completed PQQs may be submitted any time before the closing deadline.

It is also intended that the Contract be part of the Council’s wider focus on ensuring that its economic activity is a catalyst for regeneration within the London Borough of Croydon so as to ensure Croydon as a place benefits from the expenditure related to the contract and changes people’s lives for the better. The successful service provider will therefore be required to contribute to achieving these objectives and contract performance conditions may be imposed which relate to social value considerations, including supporting employment, creating apprenticeships, supporting priority groups, supporting business growth, supporting education to employment, supporting the community and governance. Further details are provided in the ITT documents.
The Council proposes to enter into a contract with the successful provider based on the ACA Standard form of Term Partnering Contract 2005 (amended 2008), as further amended by the Council (details of which are in the ITT).
The Council requires the successful Service Provider to comply with the London Living Wage.
All potential suppliers are advised to read the supporting documents listed on the E-Tender portal, prior to responding to the PQQ.
The Council considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006″ as amended by the “Collective Redundancies and Transfer of Undertakings (Protection of Employment)(Amendment) Regulations 2014 may apply to this contract. The purpose of TUPE is to preserve continuity of employment and to safeguard employment rights of all employees whose employment transfers to a new employer as a result of a relevant transfer.
Potential suppliers can obtain a hard copy of the PQQ documents via the E-Portal, within the attachment information section (scroll down to bottom of page), to be downloaded (right click over the document and choose ‘save target as’).
When you have completed the PQQ response, with any required supporting information prior to the deadline, you will need to re-upload via the E-Portal.
All the PQQ documents will then be assessed by the Council in accordance with the selection and award criteria as described within the PQQ instruction and guidance documents.
On completion of the PQQ evaluations (stage 1), the Council intends to invite a maximum of five (5) suppliers who achieve the highest total score, to participate in the Invitation to Tender stage (stage 2) of the procurement process.
Further detail about the selection criteria is reflected within the attached PQQ documents of the Information Pack. Further details about the award criteria is reflected within the attached ITT documents of the information pack. If you have any further queries in relation to this tender opportunity, please submit these via the discussions area on the e-tendering portal.
Evaluation of tenders will be on a 50 % quality/ 50 % price basis. There will be a financial affordability cap applied and a minimum quality score threshold.

II.1.6)Common procurement vocabulary (CPV)

45421100, 45421132, 45421130

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope of works is anticipated to be in the region of 20 000 000-25 000 000 GBP over 14 years, however there is no guarantee of any value of orders over the course of the Term Programme.
The length of the contract is initially for five (5) years with the option to extend for a further 3+3+1+1+1 years, resulting in a possible maximum contract period of fourteen (14) years.
Estimated value excluding VAT:
Range: between 20 000 000 and 25 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The length of the contract is initially for five (5) years with the option to extend for a further 3+3+1+1+1 years, resulting in a possible maximum contract period of fourteen (14) years.
Provisional timetable for recourse to these options:
in months: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details will be set out in the contract documents (which can be found in the information pack).

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the contract documents (which can be found in the information pack).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details will be set out in the contract documents (which can be found in the information pack).

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The successful provider and its supply chain will be required to participate in the achievement of social and/or environmental policy objectives relating to (but not exclusive to)recruitment,volunteering, apprenticeships, employment and training, priority groups, community benefits and supply chain initiatives for Small Medium Enterprises (SME’s). Accordingly, the contract performance conditions may relate in particular to social value considerations, to be detailed in the contract documents. There will be a requirement to apply the London Living Wage in their employment terms and conditions. (All details are contained within the information pack).
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the Directive 2014/24/EU of the European Parliament and of the Council. This questionnaire is available electronically from the London Tenders Portal at www.londontenders.org and must be returned in electronic format to the London Tender Portal atwww.londontenders.org by the date stipulated in IV.3.4). The Council cannot accept a request for documentation or expressions of interest via any other means other than the London Tenders Portal. For further information please express your interest and download the documents fromwww.londontenders.org

Minimum level(s) of standards possibly required: Please refer to PQQ documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be required to complete a Pre Qualification Questionnaire (PQQ) consistent with the Directive 2014/24/EU of the European Parliament and of the Council. This questionnaire is available electronically from the London Tender at www.londontenders.org and must be returned in electronic format to the London Tender Portal at www.londontenders.org by the date stipulated in IV.3.4). There is a minimum standard for the financial turnover of companies of 3 600 000 GBP.Minimum level(s) of standards possibly required:
In particular please note that there will be a minimum level of required insurances at the commencement of the contract as follows: Professional Insurance level with a minimum annual aggregate limit 2 000 000 Public Liability (Third Party) Insurance — 5 000 000 GBP per claim arising out of any 1 occurrence. Employers (Compulsory) Liability Insurance – 5 000 000 GBP per claim arising out of any one occurrence.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: A maximum number of five (5) operators will be will be invited to tender based upon the selection criteria set out in the PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

558/2016 – PMI Windows installation and associated works
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.6.2016 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

15.7.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Council reserves the right, subject to the provisions of the Public Contracts Regulations 2015 and other rules governing public procurement, to change without notice the basis of any part of the procurement process or to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process. If you wish to register an interest in this contract, please follow the steps below: Register your company free of charge via the link below: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm Await acceptance. You will receive an email confirming your username and password for the London Tenders Portal. Use your username and password to log into the London Tenders Portal and register your interest in the relevant contract: (558/2016). Shortly after you have registered your interest, you will receive a second email containing a link to access the pre-qualification questionnaire documentation. All questions and queries via ‘Messaging’ area,regarding the procurement must be posted via the London Tenders Portal. You must submit your completed questionnaire via the Authority’s e-tendering portal atwww.londontenders.org no later than the date detailed in IV.3.4). Completed questionnaires may be submitted at any time before the closing date. Please note that completed questionnaires received after the closing date may be rejected. Potential providers must keep their contact details on the portal up to date or they will be unable to receive communications from the Council. Electronic ordering and payment will be used including electronic invoicing.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

London Borough of Croydon
4G Bernard Weatherill House, 8 Mint Walk
CR0 1EA Croydon
UNITED KINGDOM
E-mail: procurement@croydon.gov.uk
Telephone: +44 02084071318
Internet address: www.croydon.gov.uk

Body responsible for mediation procedures

London Borough of Croydon
4G Bernard Weatherill House, 8 Mint Walk
CR0 1EA Croydon
UNITED KINGDOM
E-mail: procurement@croydon.gov.uk
Telephone: +44 02084071318
Internet address: www.croydon.gov.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

HM Courts and Tribunals Service
Tribunals Service Hight OCUrt, Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 02079476000
Internet address: http://www.hmcourts-service.gov.uk

VI.5)Date of dispatch of this notice:

18.5.2016

 

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