Wood Pellet Supply for Biomass Boilers

Wood Pellet Supply for Biomass Boilers

Wood Pellet Supply – Biomass Boilers – Dumfries and Galloway – October 2015 – September 2017.

United Kingdom-Dumfries: Timber products

2015/S 083-147339

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dumfries and Galloway Health Board (the Authority)
Crichton Hall, Bankend Road
Contact point(s): Estates and Property
For the attention of: Nicoll Milne, Project Manager
DG1 4TG Dumfries
UNITED KINGDOM
Telephone: +44 1387246909
E-mail: nicoll.milne@nhs.net
Fax: +44 1387244211

Internet address(es):

General address of the contracting authority: www.nhsdg.scot.nhs.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00065

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: Dumfries and Galloway Health Board (the Authority)
Crichton Hall, Bankend Road
Contact point(s): Estates & Property
For the attention of: Nicoll Milne Project Manager
DG1 4TG Dumfries
UNITED KINGDOM
Telephone: +44 1387244343
E-mail: nicoll.milne@nhs.net
Fax: +44 1387244149
Internet address: www.nhsdg.scot.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Dumfries and Galloway Health Board (the Authority)
Crichton Hall, Bankend Road
Contact point(s): Estates & Property
For the attention of: Nicoll Milne Project Manager
DG1 4TG Dumfries
UNITED KINGDOM
Telephone: +44 1387244343
E-mail: nicoll.milne@nhs.net
Fax: +44 1387244149
Internet address: www.nhsdg.scot.nhs.uk

Tenders or requests to participate must be sent to: Dumfries and Galloway Health Board (the Authority)
Crichton Hall, Bankend Road
Contact point(s): Chief Executive Administration
For the attention of: Jennifer Wilson Corporate Services Manager
DG1 4TG Dumfries
UNITED KINGDOM
Telephone: +44 1387272702
Internet address: www.nhsdg.scot.nhs.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Wood Pellet Supply – Biomass Boilers – Dumfries and Galloway – October 2015 – September 2017.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Estates Hospitals, Health Centres throughout Dumfries & Galloway.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract to be tendered by Dumfries & Galloway Health Board (the “Authority) is for the direct supply of wood pellet to biomass boilers located on NHSDG Estates properties throughout Dumfries and Galloway.
NHS Dumfries and Galloway Hospitals currently serviced by Biomass Boilers include 7 Community Hospitals, 1 Main Acute services Hospital and 2 Healthcare Units.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=387677

II.1.6)Common procurement vocabulary (CPV)

03419100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 250 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial term of the contract will be for 2 years. The contract may be extended for a period of up to 1 year at the end of the initial term at the sole discretion of the Authority.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not Required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

By invoice related to official purchase orders.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Contracts will be entered into with the supplier only. Whilst a “partnership” or consortium model may, in practice, be adopted by the supplier from a contractual perspective the supplier will be required to assume the role of a “principle supplier” in respect of any subcontractors and will be required to assume liability and responsibility for the acts and omissions of any subcontractors utilised by them to deliver services under the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: NHS Scotland conditions of contract for the purchase of goods.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A Pre-Qualification Questionnaire will be available to download to all suppliers that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the personal situation of the suppliers.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: A Prospectus and Pre-Qualification Questionnaire will be available to dowload for all suppliers that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the financial standing, professional and technical capacity of the supplier in accordance with Regulation 23 to 26 of the Public Contracts (Scotland) Regulations 2012.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
A Prospectus and Pre-Qualification Questionnaire will be available to download for all suppliers that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the financial standing, professional and technical capacity of the supplier in accordance with Regulation 23 to 26 of the Public Contracts (Scotland) Regulations 2012.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.6.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

4.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.6.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:387677).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify supplier bidders who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract, which notification will contain a summary of the PQQ scoring table. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or 15 if the notice is not sent electronically) between the date on which the Authority despatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under The Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Supplier bidders are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where a supplier bidder is dissatisfied with the Authority’s response to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such supplier bidder is advised to promptly seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.4.2015

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