Workplace Services Supplier Framework – Crown Commercial Service

Workplace Services Supplier Framework – Crown Commercial Service

The Framework Contract will consist of three Lots: Lot 1 Security, Lot 2 Housing, Lot 3 Defence Facilities Management.

United Kingdom-Liverpool: Building and facilities management services

2018/S 179-405936

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Crown Commercial Service
The Capital Building, Old Hall Street
Liverpool
L3 9PP
United Kingdom
Telephone: +44 3450103503
E-mail: supplier@crowncommercial.gov.uk
NUTS code: UK
Internet address(es):Main address: https://www.gov.uk/ccs

Address of the buyer profile: https://www.crowncommercialservice.bravosolution.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://crowncommercialservice.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://crowncommercialservice.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Workplace Services (FM Marketplace Phase 2)

Reference number: RM6089

II.1.2)Main CPV code

79993000

II.1.3)Type of contract

Services

II.1.4)Short description:

Crown Commercial Service (CCS) is seeking to establish a multi Supplier Framework Contract for the provision of Workplace Services.

This will be the second procurement to fall under the umbrella of the Facilities Management (FM) Marketplace which will consist of a number of FM Contracts accessible via an online portal.

The Framework Contract will consist of three Lots:

Lot 1 Security,

Lot 2 Housing,

Lot 3 Defence Facilities Management.

Lot 1 is split into two sub-lots, Lot 2 is split into three sub-lots with Lot 3 a single lot.

Sub-lot 2a, 2b and Lot 3 are part of the phased Future Defence Infrastructure Services Programme (FDIS). FDIS covers all sites and establishments on the UK Defence estate, except those with long-term contracts already in place (e.g. Main Building PFI, naval base contracts, etc). These sub-lots will be used as part of the FDIS programme.

II.1.5)Estimated total value

Value excluding VAT: 11 400 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1 Security:

1a — Security Services,

1b — Technical Security.

Lot 2 Housing:

2a — Defence Housing Management Services (National),

2b — Defence Housing Maintenance Services,

2c — Housing Maintenance and Management Services.

Lot 3 Defence Facilities Management.

II.2)Description

II.2.1)Title:

Security

Lot No: 1

II.2.2)Additional CPV code(s)

31000000
31100000
31200000
31300000
31400000
31500000
31600000
31700000
32300000
32500000
34928100
34928110
34928120
34928200
34928220
34928300
34928310
34928320
34928450
34928500
35000000
35100000
35120000
35121000
35121100
35121300
35121400
35121500
35121600
35121700
35121800
35121900
35123400
35123500
35124000
35125000
35125100
35125200
35125300
35613000
35710000
35720000
38581000
38582000
45222300
48300000
48500000
48600000
48800000
48900000
50000000
50600000
50700000
50800000
51100000
51300000
51500000
51600000
51900000
75222000
75231220
75242000
79710000
79711000
79713000
79715000
79716000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Lot consists of two sub-lots to capture the requirements of a resource intensive guarding service and the separate requirement for technical security elements including electronic and physical security. The lot has been delivered to improve the way in which Central Government and the Wider Public Sector purchase Security Services.

There is also the potential for an international requirement.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50
Quality criterion – Name: Price / Weighting: 50
Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 1 500 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Housing

Lot No: 2

II.2.2)Additional CPV code(s)

39000000
45211100
45230000
45233100
45259100
45261200
45261900
45332200
45351000
45430000
45440000
45451000
45452000
48420000
50000000
50116100
50410000
50413200
50433000
50500000
50531200
50710000
50740000
50750000
50800000
65100000
65500000
70332100
70333000
71314100
71314200
71356000
71500000
71600000
71620000
72224000
72253000
72514100
72514300
75100000
75123000
77000000
77211500
77310000
77314000
77340000
79900000
79993000
79993100
90500000
90610000
90620000
90640000
90650000
90690000
90700000
90711100
90900000
90911000
90915000
90922000
98390000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Lot consists of three sub-lots:

2a — Defence Housing Management Services (National),

2b — Defence Housing Maintenance Services,

2c — Housing Maintenance and Management Services.

Defence Housing Management Services (National) (sub-lot 2a) and Defence Housing Maintenance Services (sub-lot 2b) form part of the Future Defence Infrastructure Services Programme (FDIS).

Defence Housing Management Services (National) (sub-lot 2a) will provide a common user experience delivering customer, occupancy and void management services.

Defence Housing Maintenance Services (sub-lot 2b) is split between four regions (South East, South West, Central and North) and will ensure statutory and mandatory compliance of SFA estate and undertake reactive and planned maintenance and void preparation services.

Housing Maintenance and Management Services (sub-lot 2c) will provide housing maintenance and management services to the residential Estate of Social Housing Providers within the Wider Public Sector. The Lot will support the WPS in its management of property to achieve its business objectives in providing a compliant estate that meets the Government’s Decent Home Standard

Key deliverables include:

Repairs and Maintenance,

Statutory and Mandatory Inspections,

Void Preparation,

Helpdesk/call centre services,

There is also the potential for an international requirement in all three sub-lots.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50
Quality criterion – Name: Price / Weighting: 50
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Defence Facilities Management

Lot No: 3

II.2.2)Additional CPV code(s)

34990000
35000000
39000000
42113390
42122120
42122180
45000000
45100000
45110000
45111240
45111310
45112700
45200000
45212290
45220000
45230000
45232000
45235000
45240000
45259000
45259100
45260000
45262700
45300000
45310000
45330000
45331000
45400000
45451000
48420000
50300000
50410000
50413200
50500000
50531200
50600000
50700000
50750000
50800000
51100000
55000000
60120000
63700000
63712600
63721000
63733000
64100000
65100000
65300000
65500000
70330000
70332100
70333000
71310000
71311000
71314200
71315400
71356000
71500000
71600000
71631000
71631100
72224000
72251000
72253000
72510000
72512000
72514000
75000000
77211500
77230000
77300000
77314000
79710000
79810000
79900000
79993000
80510000
85312110
90460000
90500000
90524000
90600000
90620000
90650000
90700000
90900000
90911000
90915000
90922000
92610000
98110000
98310000
98340000
98341110
98341140
98351000
98393000
98395000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Lot will include Hard facilities management services and will be split into 4 regions South East, South West, Central and Scotland and Northern Ireland at the Call-Off stage.

There is also the potential for an international requirement.

Soft facilities management services are also in scope but are unlikely to be widely used.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50
Quality criterion – Name: Price / Weighting: 50
Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 6 000 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the Directive) on the basis of information provided in response to an Invitation to Tender (“ITT”) registering for access.

Once registered on the BravoSolution portal, you will be able to express your interest in this procurement. Your registered user will receive a notification email to alert them once this has been done.

Note: If you require additional users from your organisation to see the (ITT), do not repeat the above as this will create a new separate account; instead the registered user can add additional users to the existing account via Profile, User Management, Users expressing an interest.

To express your interest in this procurement:

1) Login to the BravoSolution eSourcing Suite portal: https://crowncommercialservice.bravosolution.co.uk

2) On the dashboard there is a quick links portlet, click on My ITTs.

3) On the next screen click on ITTs open to all suppliers.

4) The RM6089 Workplace Services (FM Marketplace Phase 2) ITT will be displayed.

Note: There may also be other events listed on here. Click on the RM6089 Workplace Services (FM Marketplace Phase 2) ITT name.

5) Click on Express Interest at the top of the next screen.

6) You can now access the published documents in the BravoSolution portal.

For assistance please contact the eSourcing help-desk operated by BravoSolution by email at: help@bravosolution.co.uk or by telephone at: 0345 010 3503.

Responses must be submitted by the date stated in IV.2.2 of this Contract Notice.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the Directive) on the basis of information provided in response to an Invitation to Tender (“ITT”).

The Authority may take into account the following information:

Lot 1 sub-lot 1a: one (1) suitable contract example demonstrating delivery of 3 of the mandatory Service requirements.

Lot 1 sub-lot 1b: one (1) suitable contract example demonstrating delivery of 3 of the mandatory Service requirements.

Lot 2 sub-lot 2a: two (2) suitable contract examples demonstrating delivery of 6 of the mandatory Service requirements.

Lot 2 sub-lot 2b: three (3) suitable contract examples demonstrating delivery of 7 of the mandatory Service requirements.

Lot 2 sub-lot 2c: one (1) suitable contract example demonstrating delivery of 5 of the mandatory Service requirements.

Lot 3: three (3) suitable contract examples demonstrating delivery of 7 of the mandatory Service requirements.

The contract examples for sub-lots 1a and 1b, 2a, 2b and 2c and Lot 3 can be from the public or private sector and must describe comparable contract examples where similar requirements to those sought under this procurement have been performed and how its performance demonstrates the technical and professional requirements.

Contract examples must have been performed during the 3 years prior to publication of the OJEU Contract Notice. Customer contacts must be warned they may be contacted by Crown Commercial Service to verify the accuracy of the information provided at any time.

Cyber Essentials is mandatory for Central Government Contracts which involves handling personal information, providing certain

ICT products and services. The Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme.

The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet.

There are 2 levels of certification; Cyber Essentials Basic and Cyber Essential Plus.

To participate in this procurement, bidders must be able to demonstrate the following;

Lot 1 sub-lots 1a and 1b — bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials Basic or equivalent.

Lot 2 sub-lots 2a and 2b — bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials Plus or equivalent.

Lot 2 sub-lot 2c bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials Basic or equivalent.

Lot 3 bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials Plus or equivalent.

Also, for all Lots and sub-lots, suppliers shall, prior to any IT system or IT service related to the Services becoming operational, commission CHECK compliant Penetration Testing with an approved National Cyber Security Centre provider, and, as a condition for the award of this Framework contract, confirm that you will provide us with evidence of this upon request.

The Authority considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) will not apply at framework level. However, it is the responsibility of bidders to take their own advice and consider whether TUPE is likely to apply in particular circumstances of the Call-Off Contract and to act accordingly. The bidder is encouraged to carry out its own due diligence.

The Authority reserves the right:

(i) not to award any Framework Contract as a result of the procurement process commenced by publication of this notice; and

(ii) make whatever changes it may see fit to the content and structure of the tendering competition.

In no circumstances will the Authority be liable for any costs incurred by the bidders.

Minimum level(s) of standards possibly required:

Any supplier must meet the selection criterion in relation to reliability based on performance of past contracts — namely, the Authority is satisfied that;

— the contracts on the list to be provided by the supplier have been satisfactorily performed in accordance with their terms or,

— where that has not occurred, the reason or reasons why that has not occurred in relation to any such contract, will not recur in the performance of the Framework Contract to be awarded.

Where the supplier proposes to rely on other entities (including sub-contractors or consortium members) to perform the contract, then the selection criterion for reliability must be met by each such entity, save as regards contracts or subcontracts with a value of less than 5 % of the total contract value and any sub-contractors not yet appointed.

In relation to the Services to be provided under this Framework Contract, Bidders must confirm (in the Selection Questionnaire (Qualification Questionnaire) which is Attachment 2a of the ITT) if they have, or will have in place, prior to the beginning of the Framework Contract, certification of the security specific standards contained in part 8 and also Cyber Essentials certification in part 11.

In addition to the above Standards, the successful Supplier will be required to comply with Joint Schedule 9 Minimum Standards of Reliability.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 130
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 037-080634

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/10/2018
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 19/10/2018
Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

This Framework Contract will be for an Initial Period of two (2) years with an option to extend for up to two (2) further periods of twelve (12) months at the Authority’s discretion up to a total duration of forty eight (48) months.

The values provided in Sections (ii) (1.5) and (ii) (2.4) are only estimates. We cannot guarantee any business through the Framework Contract.

As part of this Contract Notice the following documents can be

Accessed at https://www.contractsfinder.service.gov.uk/Notice/65941369-8a83-47fa-870b-6f4998e3d459

1) Contract Notice Transparency Information for the Agreement;

2) Contract Notice Authorised Customer List;

3) Rights Reserved for CCS Framework;

4) Lot Structure and Number of Awards (if applicable).

Registering for access:

This procurement will be managed electronically via the BravoSolution eSourcing tool. This will be the route for sharing all information and communicating with Bidders. If you have recently registered on the BravoSolution portal for another CCS procurement you can use the same account for this new procurement. If not, you will first need to register your organisation on the portal.

To register, you will need to:

1) Go to the URL: https://crowncommercialservice.bravosolution.co.uk.

2) Select the link “I am a new supplier user”.

3) Read and agree to the portal user agreement.

4) Complete the registration form, providing information including:

— The full legal name of your organisation,

— Your company registration number,

— Your DUNS number — a unique nine-digit number provided to organisations free of charge by Dun and Bradstreet.

— User and contact details.

Once you have registered on the BravoSolution eSourcing tool, you will be able to express your interest in this specific procurement. Your registered user will receive a notification email to alert them once this has been done.

Note: If you require additional users from your organisation to see the Invitation to Tender ITT, DO NOT

Repeat the above process as this will create a new separate organisation account; instead the registered user

Can add additional users to the existing supplier organisation account via “User Management” > Manage

Users” > “Users” > “Create”.

Expressing an interest:

To express your interest in this procurement:

1) Login to the BravoSolution eSourcing Suite portal: https://crowncommercialservice.bravosolution.co.uk

2) On the dashboard select the link ITTs Open to All Suppliers.

3) On the “ITTs Open to All Suppliers” webpage you will see one or more procurements listed, click on the procurement name you wish to access.

4) Click on Express Interest at the top of the next screen.

5) You can now access the published documents in the BravoSolution portal.

For assistance please contact the eSourcing Help-desk operated by BravoSolution by email at

help@bravosolution.co.uk or call 0800 069 8630.

There will be a bidder webinar for all Lots/sub-lots for all bidders on 21.9.2018.For further information please monitor the CCS website.

For those bidders interested in the defence sub-lots (2a, 2b and Lot 3) there will be a DIO Future Infrastructure Event on 25/09/2018. Please register via the following email address;

DIOComrcl-FDISGroupMailbox@mod.uk

Schedule 17 — Defence Schedule will be published on 28.9.2018 and will include specific defence narrative to update the Framework terms, specifically, for Lots 2a, 2b and 3. DIO/CCS recognise the size, scale and complexity of Call-Off Contracts which will be let under the FM marketplace. Large requirements will have options to run a multi-stage call Off procedure involving briefings, supplier presentations and site visits. Win restrictions:No one Supplier can win more than two regions.All interactions through this Framework are to be conducted on a fair, open and transparent basis, in line with the Public Contracts Regulations 2015.

VI.4)Procedures for review

VI.4.1)Review body

Crown Commercial Service
9th Floor, The Capital Building, Old Hall Street
Liverpool
L3 9PP
United Kingdom
Telephone: +44 3450103503
E-mail: supplier@crowncommercial.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

N/A

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/09/2018

Enjoyed this post? Share it!