Workspace Management Service Tender

Workspace Management Service Tender

Scottish Water requires a cloud hosted software and hardware workspace management service to replace the current Workspace Manager product.

United Kingdom-Glasgow: Business and management consultancy and related services

2018/S 236-540143

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Scottish Water
The Bridge, Buchanan Gate Business Park, Cumbernauld Road, Stepps
Glasgow
United Kingdom
Contact person: Paul Stewart
Telephone: +44 7976460907
E-mail: paul.stewart@scottishwater.co.uk
NUTS code: UKMInternet address(es):

Main address: www.scottishwater.co.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10303

I.2)Information about joint procurement
I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.6)Main activity

Water

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Consultancy Framework

Reference number: SW18/TI&T/1163
II.1.2)Main CPV code

79400000
II.1.3)Type of contract

Services
II.1.4)Short description:

Scottish Water requires a cloud hosted software and hardware workspace management service to replace the current Workspace Manager product (current supplier Asure Software).

The service will allow employees to book and manage reservations for 2 500 resources (made up of desks, hot desks, meeting rooms, pool cars, electric car charging points and parking spaces) across fifteen Scottish Waster locations, using a number of potential interfaces (such as web based application; meeting room panels; self-service kiosks; mobile interface; Outlook Add In).

The service will allow Scottish Water Workplace team to report on the utilisation of the resources to enable strategic decision making at these locations.

II.1.5)Estimated total value

Value excluding VAT: 10 000 000.00 GBP
II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Scotland

II.2.4)Description of the procurement:

Scottish Water requires a cloud hosted software and hardware workspace management service to replace the current Workspace Manager product (current supplier Asure Software).

The service will allow employees to book and manage reservations for 2 500 resources (made up of desks, hot desks, meeting rooms, pool cars, electric car charging points and parking spaces) across fifteen Scottish Waster locations, using a number of potential interfaces (such as web based application; meeting room panels; self-service kiosks; mobile interface; Outlook Add In).

The service will allow Scottish Water Workplace team to report on the utilisation of the resources to enable strategic decision making at these locations.

The project would be considered a success if it is able to deliver the following:

— a reliable and secure desk and room booking service with simple user interfaces which does not adversely impact the user experience and productivity,

— a resilient desk and room booking service which meets the requirements for Scottish Water should a business continuity or disaster recovery event occurs,

— a value for money service, with robust information security, compliant with all legislation such as GDPR,

— policy, management guidelines, procedures and training/guidance to support the introduction of the new service to the organisation,

— migration of existing valid reservations for resources from Workspace Manager.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

1 + 1 + 1 years

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 6
II.2.10)Information about variants

Variants will be accepted: no
II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

Applicants will be expected to be of sufficient financial and economic standing to support the anticipated contract value. All applicants must complete the financial questions within the pre-qualification questionnaire and tender documents. Financial standing relevant to the anticipated contract value will be determined by Scottish Water based on the response to the pre-qualification questionnaire and any further financial checks deemed necessary.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:

Scottish Water reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All prices quoted shall be in Sterling (UK) and all payments shall be made in Sterling (UK). Payment shall be made on the basis of completed services in accordance with the agreed contract rates, schedules and conditions of contract.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of companies submitting an accepted offer it will be necessary for each member of the group to sign an undertaking that each company in the group will be jointly and severally liable for the satisfactory performance of the contract.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Bidders must comply with modern slavery act and operate an ethical supply chain.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure

Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/01/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/02/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The buyer is using PCS-Tender to carry out this procurement. Please note this is a separate website and if you are not registered, you must register via https://www.publictendersscotland.publiccontractsscotland.gov.uk

Scottish Water will not accept the ESPD. We will only accept a completed Scottish Water PQQ document.

This Notice does not preclude Scottish Water from issuing other notices for specific requirements. Responses to the OJEU Notice will be evaluated and only successful applicants following PQQ evaluation will be invited to submit a tender. Scottish Water reserves the right to divide the scope of the contract into lots at tender and contract award stages as it deems appropriate. Applicants who fail to supply all of the information requested in response to this Notice or any resulting tender exercise may risk elimination.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 12498. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:566635)

VI.4)Procedures for review
VI.4.1)Review body

Scottish Water
The Bridge, Buchanan Gate Business Park
Cumbernauld Road
Stepps, Glasgow
United Kingdom
Telephone: +44 7875873072Internet address: www.scottishwater.co.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:

05/12/2018