Workwear and PPE Tender

Workwear and PPE Tender

Provision of workwear, PPE clothing, PPE equipment, footwear, catering clothing.

United Kingdom-Huddersfield: Occupational clothing, special workwear and accessories

2019/S 054-124038

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Council of the Borough of Kirklees
High Street
Huddersfield West Yorkshire
HD1 2NF
United Kingdom
Contact person: Nigel Hancock
Telephone: +44 1484221000
E-mail: nigel.hancock@kirklees.gov.uk
NUTS code: UKE44

Internet address(es):Main address: http://www.kirklees.gov.uk

Address of the buyer profile: https://www.yortender.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Kirklees Provision of Workwear and PPE

Reference number: KMCPRP-094A

II.1.2)Main CPV code

18100000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Contracting Authority is looking for economic operators who are able to provide a high quality and value for money service in the provision of workwear, PPE clothing, PPE equipment, footwear, catering clothing and domiciliary clothing to various Council Departments.

This will cover:

— chemical protective, mechanical Gloves,

— disposable, foul weather, mixed, various PPE Clothing,

— hearing protection,

— industrial, snow, sun, wind and dust Eyewear,

— protective headwear,

— respiratory PPE,

— protective footwear and ancillary products.

II.1.5)Estimated total value

Value excluding VAT: 2 920 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

This contract is split into three (3) Lots, Lot 1 comprises of 4 parts which must all be priced (A,B,C,D):

Lot 1A: Work Wear;

Lot 1B: PPE Clothing;

Lot 1C: PPE Equipment;

Lot 1D: Footwear;

Lot 2: Domiciliary Clothing;

Lot 3: Catering Clothing.

The Contracting Authority reserves the right to award all lots to one economic operator if this is the most economically advantageous outcome to Kirklees.

II.2)Description

II.2.1)Title:

Lot 1: Workwear, PPE Clothing PPE Equipment, Footwear

Lot No: 1, A, B, C, D

II.2.2)Additional CPV code(s)

18100000
18140000
18130000
33735100
35113400
18800000
18810000
18811000
18830000
18832000

II.2.3)Place of performance

NUTS code: UKE44
Main site or place of performance:

Various sites across the borough of Kirklees.

II.2.4)Description of the procurement:

The Contracting Authority is seeking to appoint an economic operator who is able to provide a high quality and value for money service in the provision of workwear, PPE clothing, PPe equipment and footwear to various Council departments. The Contracting Authority employs circa 16 000 people wearing various detonations of uniform across various departments within the borough of Kirklees.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that the contract has an initial service term of 48 months with two (2) possible twenty-four (24) month extension periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please find further documentation at www.yortender.co.uk Tender reference — KMCPRP — 094A — Kirklees provision of workwear and PPE.

II.2)Description

II.2.1)Title:

Domicillary Clothing

Lot No: 2

II.2.2)Additional CPV code(s)

18100000
18130000
18140000

II.2.3)Place of performance

NUTS code: UKE44
Main site or place of performance:

Various locations across the borough of Kirklees.

II.2.4)Description of the procurement:

The Contracting Authority is seeking to appoint an economic operator who is able to provide a high quality and value for money service in the provision of domiciliary clothing for Council departments. The Contracting Authority employs circa 16 000 people wearing various denominations of uniform across various departments within the borough of Kirklees. Domiciliary clothing including but not strictly limited to:

— domiciliary tunics,

— domiciliary trousers domiciliary dresses,

— domiciliary scrubs,

— domiciliary cardigans,

— domiciliary misc.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 160 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that the contract has an initial service term of 48 months with two (2) possible twenty-four (24)month extension periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please find further information on www.yortender.co.uk Tender ref — KMCPRP — 094A — provision of workwear and personal protective equipment.

II.2)Description

II.2.1)Title:

Catering Clothing

Lot No: 3

II.2.2)Additional CPV code(s)

39222000
18100000
18130000
18140000

II.2.3)Place of performance

NUTS code: UKE44
Main site or place of performance:

Various locations across the borough of Kirklees.

II.2.4)Description of the procurement:

The Contracting Authority is seeking to appoint an economic operator who is able to provide a high quality and value for money service in the provision of catering clothing to various Council departments. The Council employs circa 16 000 people wearing various denominations of uniform across various departments within the borough of Kirklees. Catering clothing including but not strictly limited to:

— chef’s trousers/jackets,

— aprons,

— tabards,

— Housekeeping — Shirts and Blouses,

— waistcoats.

Economic operators wishing to register their interest, capacity and capability in delivering the proposed requirement should do so using the point of contact within this notice.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 160 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that the contract is for an initial 48 month period with two (2) possible twenty-four (24) month extension periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please find further documentation at www.yortender.co.uk

Tender reference- KMCPRP — 094A — Kirklees provision of workwear and PPE.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In accordance with:

(i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the Council; and

(ii) Regulations 57 to 60 of the Public Contracts 2015 (SI 2015/102), which require or permit the Contracting Authority not to select or to treat as ineligible, economic operators, the Contracting Authority reserves the right to exclude any economic operator whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the standard selection questionnaire (“SQ”), which is available to download at: https://www.yortender.co.uk

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Finance:

Economic operators must be able to demonstrate financial standing as required under Section 4 and Section 5 of the Standard Selection Questionnaire (“SQ”) within Part A of the Suppliers’ Submission Document (File 4.0), which is available to download at:

https://www.yortender.co.uk/procontract/supplier.nsf

Or is available at the address set out in Section I.1 of this notice.

Failure to supply any one of the financial sources requested under Section 4 of the SQ may result in exclusion.

Economic operators will either pass or fail on the basis of being financially viable for the lots they have tendered for under the contract. The rationale applied is therefore:

— economic operators bidding for Lot 1 must demonstrate a minimum annual turnover of at least Pounds Sterling (487 500 GBP) GBP to a “Pass”,

— economic operators bidding for Lot 2 must demonstrate a minimum annual turnover of at least Pounds Sterling (30 000 GBP) GBP to a “Pass”,

— economic operators bidding for Lot 3 must demonstrate a minimum annual turnover of at least Pounds Sterling (30 000 GBP) GBP to a “Pass”,

— economic operators wishing to cover more than one lot will need to demonstrate an aggregated minimum annual turnover. For example, if bidding for Lots 1 (A, B, C, and D) and Lot 2 the minimum turnover required would be 517 500 GBP to “Pass”.

In addition, any answers which leads the Contracting Authority acting reasonably to conclude (considering the risk that the relevant answer suggests about the economic operators ability to properly perform under the contract) that it would be inappropriate to select the economic operator on this occasion will result in exclusion.

Minimum level(s) of standards possibly required:

Finance

The estimated annual values of each lot under this framework are follows:

Lot 1: A — Workwear – One Hundred and Five Thousand Pounds Sterling (105 000 GBP) per annum;

Lot 1: B — PPE Clothing — Seventy Thousand Pounds Sterling (70 000 GBP) per annum;

Lot 1: C — PPE Equipment — Eighty Thousand Pounds Sterling (80 000 GBP) per annum;

Lot 1: D — Footwear — Seventy Thousand Pounds Sterling (70 000 GBP) per annum;

Lot 2: Domiciliary Clothing – Twenty Thousand Pounds Sterling (20 000 GBP)per annum;

Lot 3: Catering Clothing — Twenty Thousand Pounds Sterling (20 000 GBP) per annum.

Economic operators bidding for lot 1 must demonstrate a minimum annual turnover of at least one hundred and fifty Thousand Pounds Sterling (150 000 GBP) to “Pass”.

Economic operators bidding for Lot 2 must demonstrate a minimum annual turnover of at least sixty thousand Pounds Sterling (60 000 GBP) to “Pass”.

Economic operators bidding for Lot 3 must demonstrate a minimum annual turnover of at least thirty thousand Pounds Sterling (30 000 GBP) to “Pass”.

Economic operators wishing to cover more than one lot will need to demonstrate an aggregated minimum annual turnover. For example, if an economic operators is bidding for Lots 1 (A, B, C, and D) and Lot 2 the minimum turnover required would be Five Hundred and Seventeen Thousand and Five Hundred Pounds Sterling (517 500 GBP) to “Pass”.

In addition, any answers which leads the Contracting Authority acting reasonably to conclude (considering the risk that the relevant answer suggests about the economic operator’s ability to properly perform under the Contract) that it would be inappropriate to select the economic operator on this occasion will result in exclusion.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Economic operators are asked to provide evidence of relevant experience and references in accordance with the requirements set out within Section 6 of the SQ within Part A of the suppliers’ submission document (File 4.0), which is available to download at:

https://www.yortender.co.uk/procontract/supplier.nsf

Or is available at the address set out in Section I.1 of this notice.

Minimum level(s) of standards possibly required:

Pass – the economic operator has provided either:

1) At least one (1) example of a previous contract that meets the minimum requirements set out in Section 6, and demonstrates to the reasonable satisfaction of the Contracting Authority that the economic operator possesses the relevant general technical expertise and professional experience to be entrusted with the relevant services under the Contracting Authority’s contract;

or

2) A satisfactory reason as to why the applicant is unable to provide any examples of previous contracts that are relevant to the Contracting Authority’s requirements under this procurement that meets the minimum requirements set out in Question 6.3 of the SQ.

However, economic operators are asked to note that:

(i) if they need to use more than one (1) example to demonstrate that they possess the relevant general technical expertise and professional experience, they may do so up to a maximum of three (3) examples;

(ii) The Contracting Authority reserves the right to confirm the accuracy of any information provided in response to Section 6 of the SQ with any named customer contact(s);

(iii) Any replies from any named customer contact(s) which lead the Contracting Authority, acting reasonably, to doubt any significant representations made in your responses to Section 6 of the SQ may result in exclusion.

Fail – The economic operator:

1) Has failed to provide any examples of any previous contracts in response to Section 6 of the SQ, and has failed to provide a satisfactory reason as to why they were unable to provide any examples;

or

2) the examples given in response to Section 6 of the SQ do NOT demonstrate to the satisfaction of the Contracting Authority that the economic operator possesses the relevant general technical expertise and professional experience to be entrusted with the relevant services under the Contracting Authority’s contract.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/04/2019
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 30/04/2019
Local time: 13:00
Place:

Third Floor North, Civic Centre 1, Huddersfield, HD1 2NF.

Information about authorised persons and opening procedure:

At least one (1) representative from finance management, risk performance and IT and one (1) Corporate Procurement Officer will open and record the electronic (and where applicable, written) quotations received by the appointed time at the same time.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Additional note to previous tenderers:

Due to the volume of applications received for the previous Workwear and PPE contract (KMCPRP- 094) and the quality of responses within those applications we were unable to shortlist to a maximum of only 5 suppliers for each lot.

After careful consideration the decision was taken to offer the opportunity for all organisations to bid for the contract(s) using an open procedure.

Understandably some suppliers have previously submitted a selection questionnaire in order to progress to the award stage, therefore those suppliers will be given the option to elect to stand by the previous selection questionnaire submitted – please state if this is what you will be doing.

Note and for the avoidance of any doubt:

Questions 8.4 a, b and c will no longer be evaluated at selection stage.

However suppliers may decide to submit a new selection questionnaire if there have been any change in circumstances in your business.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
N/a
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the conclusion of the contract is communicated to the economic operator(s). This period allows any unsuccessful economic operator(s) to seek further debriefing from the Contracting Authority before the conclusion of the contract. Such additional information should be requested from the address at 1.1 of this notice. If an appeal regarding the conclusion of the contract has not been successfully resolved, then the Public Contracts Regulations 2015(SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be stated within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had risen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the contract has not been concluded, the Court may order the setting aside of the award decision order the Contracting Authority to amend any document and may award damages. If however the contract has been concluded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/03/2019

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