Wrexham CBC Transport Tender Round 1 Easter 2015

Wrexham CBC Transport Tender Round 1 Easter 2015

Provision of Social Care and Education transport services – Taxi/Private Hire/PCV. This will include transport services for mainstream schools, and special needs schools.

United Kingdom-Wrexham: Road transport services

2014/S 248-439308

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wrexham County Borough Council
Transport Depot, Abbey Road South, Wrexham Industrial Estate
Contact point(s): Environment Department
For the attention of: Andrew Mytton
LL13 9PW Wrexham
UNITED KINGDOM
Telephone: +44 1978292000

Internet address(es):

General address of the contracting authority: www.wrexham.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0264

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: Wrexham County Borough Council
Abbey Road South, Wrexham Industrial Estate
Contact point(s): Environment Department; Integrated Transport Unit
LL13 9PW Wrexham
UNITED KINGDOM
Telephone: +44 1978292000
Internet address: www.wrexham.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Wrexham County Borough Council
UNITED KINGDOM

Tenders or requests to participate must be sent to: Wrexham County Borough Council
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Wrexham CBC Transport Tender Round 1 Easter 2015.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Wrexham County Borough.

NUTS code UKL23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of Social Care and Education transport services – Taxi/Private Hire/PCV. This will include transport services for mainstream schools, and special needs schools. Details of individual routes involved can be obtained from the full tender documentation and from the above contact. Tenderers should note that up to 75 individual transport routes form the basis of this procurement exercise.
Although for the purpose of this contract notice, the contract is not split into individual route lots, tenderers should note that contracts/routes will be available via the electronic portal to price on a route by route basis and that bids received will be evaluated and awarded on an individual route by route basis. Tenderers will be free to bid for any number of routes that are of interest to them.
Any subsequent electronic auctions held, will be again be decided upon, a route by route basis.
Wrexham County Borough Council also reserve the right to consider any combination price bids.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=20310

II.1.6)Common procurement vocabulary (CPV)

60100000, 60130000, 60140000, 60170000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Up to 75 contracts. Individual route/contract duration is for varying periods of 1 to 5 years (all as clearly detailed on-line within the full tender documentation).

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 13.4.2015. Completion 9.4.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the qualification questions of the invitation to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the qualification questions of the invitation to tender.
Minimum level(s) of standards possibly required:
As detailed within the qualification questions of the invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Expected to be held week commencing Monday 16.2.2015.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

WCBC/2015/R1
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

2.2.2015 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: From April/May 2015.
VI.2)Information about European Union funds

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender.
1. Register your company on the eTenderwales portal (this is only required once).

— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

— Click the ‘Click here to register’ link.
— Accept the terms and conditions and click ‘Continue’.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
— Login to the portal with the username/password.
— Click the ‘Open Access PQQs/ITTs’ link (These are Invitations to Tender open to any registered supplier).
— Click on the relevant ITT to access the content.
Project code: 29296
PQQ/ITT Code: 45509
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.
— This will move the PQQ/ITT into your ‘My PQQ/ITTs’ page. (This is a secure area reserved for your projects only).
— Click on the PQQ/ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.
3. Responding to the tender.
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 — 18:00) on:

— email: E-mail: help@bravosolution.co.uk

— phone: +44 8003684850 / Fax: +44 2070800480
(WA Ref:20310).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Wrexham County Borough Council
Transport Co-Ordination, Environment Department Abbey Road South Wrexham Industrial Estate
LL139PW Wrexham
UNITED KINGDOM
Telephone: +44 1978292000
Internet address: www.wrexham.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum of 10 calendar day standstill period at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract, the reasons for the decision, including when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 6 months (and 30 days in certain circumstances).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.12.2014

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