York St John University Security Services Contract

York St John University Security Services Contract

The contractor will be expected to provide a proposal that adequately demonstrates their ability to fulfil the University’s requirements. 

United Kingdom-York: Security services

2017/S 207-428189

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

York St John University
Lord Mayor’s Walk
YO31 7EX
United Kingdom
Contact person: Sue Waller
Telephone: +44 1904876642
E-mail: tenders@yorksj.ac.uk
NUTS code: UKE21Internet address(es):Main address: https://www.yorksj.ac.uk/

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-York:-Security-services./KCZVB76B29
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: university

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Security Services Contract.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The University requires a contractor to provide site security across the whole York St John University estate, based within the city of York, Yorkshire. This includes the main University site consisting of teaching and office space, some sports facilities and an additional amount of student accommodation.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE21
Main site or place of performance:


II.2.4)Description of the procurement:

The contractor will be expected to provide a proposal that adequately demonstrates their ability to fulfil the University’s requirements. Each submission should contain the following information:

Company organisational chart and proof of resources;

Proposed staffing, contractual and recruitment arrangements to ensure ongoing service delivery;

Staff development and training proposals;

Details of experience and three references;

Proof of insurance;

A comprehensive response to all items identified in the Employer’s Requirements. This should be submitted as a sample Service Level Agreement and a draft set of Assignment Instructions.

The contractor is expected to assess the requirements of the University detailed in the ITT and provide a detailed resource time and cost breakdown for each of the University’s requirements.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Account Management / Weighting: 5
Quality criterion – Name: Service Proposal and Capability / Weighting: 45
Quality criterion – Name: Customer Support / Weighting: 15
Quality criterion – Name: Innovation / Weighting: 5
Quality criterion – Name: Management Information / Reporting / Weighting: 10
Cost criterion – Name: Price / Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2017
End: 31/12/2020
This contract is subject to renewal: yes
Description of renewals:

2 year extension to 31.12.2022.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Compliance with current legislation relating to security issues, at all times throughout the tender period. This should include, but is not limited to:

Private Security Industry Act 2001,

Health and Safety at Work (etc.) Act 1974,

Crime and Disorder Act 1998,

Data Protection Act 1998,

Working Time Regulations 1998,

Fire Safety Act 2000,

Freedom of Information Act 2000.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/12/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/12/2017
Local time: 13:00

York, England.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:


To respond to this opportunity, please click here:


GO Reference: GO-20171026-PRO-11272083.

VI.4)Procedures for review

VI.4.1)Review body

York St John University
Lord Mayors Walk
YO31 7EX
United Kingdom
Telephone: +44 1904876611
E-mail: tenders@york.ac.ukInternet address:www.yorksj.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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