Yorkshire Purchasing Organisation Grounds Maintenance Framework

Yorkshire Purchasing Organisation Grounds Maintenance Framework

Supply of grounds maintenance equipment and associated services. 4 Lots.

United Kingdom-Wakefield: Grounds-maintenance equipment

2019/S 130-319533

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

YPO
41 Industrial Park
Wakefield
WF2 0XE
United Kingdom
Contact person: Contracts Team
Telephone: +44 192466485
E-mail: contracts@ypo.co.uk
NUTS code: UKE45
Internet address(es):Main address: http://www.ypo.co.uk/

Address of the buyer profile: https://procontract.due-north.com/register?ReadForm

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.duenorth.com/register?ReadForm
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/register?ReadForm.

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

YPO — 000969 Grounds Maintenance Renewal

Reference number: 000969

II.1.2)Main CPV code

43325100

II.1.3)Type of contract

Services

II.1.4)Short description:

YPO operates nationally supplying schools, colleges and universities, in addition to all major local government departments including social services, catering, transport, highways, building services, admin and waste management as well as emergency service authorities.

YPO are looking for providers to be appointed onto a Framework Agreement for the supply of grounds maintenance equipment and associated services for use primarily in the education market and local authority. This framework is designed to allow YPO to meet the needs of all public sector organisations by establishing an agreement where the end customer will place orders directly with the Provider on a ‘contract’ basis and the provider will deliver direct to the end customer on an agreed basis.

II.1.5)Estimated total value

Value excluding VAT: 20 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Purchase of Grounds Maintenance Equipment

Lot No: 1

II.2.2)Additional CPV code(s)

43325100

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is designed for providers who are able to supply a vast range of grounds maintenance equipment across the whole of the UK. In order to bid for this lot, you must be a grounds maintenance equipment provider with the ability to supply the majority of the UK.

Within this lot customers may seek third party financing; this will be the responsibility of the provider to facilitate this either through in-house or with their nominated finance house.

This lot will be controlled from a central point at each provider who can provide the quotation and supply and support the machinery requested.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20 %
Quality criterion – Name: Delivery and customer service / Weighting: 30 %
Quality criterion – Name: CSR and sustainability / Weighting: 10 %
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2019
End: 31/08/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will cover the period from 1.9.2019 to 31.8.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Hire/Lease of Grounds Maintenance Equipment

Lot No: 2

II.2.2)Additional CPV code(s)

43325100

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is designed for providers who are ably to supply a vast range of grounds maintenance equipment on a hire/lease basis across the whole of the UK.

In order to bid for this lot you must have a wide range of readily available grounds maintenance stock, knowledgeable staff who are able to advise our customers which equipment is needed based on the work to be undertaken. Including machinery on short term hire.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20 %
Quality criterion – Name: Delivery and customer service / Weighting: 30 %
Quality criterion – Name: CSR and sustainability / Weighting: 10 %
Price – Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2019
End: 31/08/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will cover the period from 1.9.2019 to 31.8.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Servicing, Maintenance, Spares and/or repair of Grounds Maintenance Equipment

Lot No: 3

II.2.2)Additional CPV code(s)

43325100

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is designed to provide the option for YPO’s customers to have an external body carry out repairs and maintenance and/or servicing of new equipment or carryout upgrades and provide spares, to existing equipment to the applicable safety or legal standards using best practice with suitably qualified staff, working in a safe manner.

There must be sufficiently trained staff to support the customer in its primary objective and ensuring that they are available for use, in a safe and serviceable condition for the maximum amount of time, without undue failure or breakdown.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20 %
Quality criterion – Name: Delivery and customer service / Weighting: 30 %
Quality criterion – Name: CSR and sustainability / Weighting: 10 %
Price – Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2019
End: 31/08/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will cover the period from 1.9.2019 to 31.8.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Disposal of Grounds Maintenance Equipment

Lot No: 4

II.2.2)Additional CPV code(s)

43325100

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is designed to provide a compliant route for the sale of grounds maintenance equipment at the end of life, for sale on to another party, reconditioning or to be dismantled and recycled where possible.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20 %
Quality criterion – Name: Delivery and customer service / Weighting: 30 %
Quality criterion – Name: CSR and sustainability / Weighting: 10 %
Price – Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2019
End: 31/08/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will cover the period from 1.9.2019 to 31.8.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the tender documentation/online tender located on our e-procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the Framework Agreement terms and conditions located on our e-procurement system. The web address can be found under procurement documents in ‘Communication’ Section in this notice.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/08/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 05/08/2019
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

VI.2)Information about electronic workflows

VI.3)Additional information:

YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx

YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/07/2019

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