YPO Framework for Supply of Own Brand Stationery

YPO Framework for Supply of Own Brand Stationery

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of YPO own brand stationery products, for use mainly in the education and office supplies market.

United Kingdom-Wakefield: Various office equipment and supplies

2016/S 097-174033

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

YPO
41 Industrial Park
Contact point(s): The Contracts Team
For the attention of: Melanie Godley
WF2 0XE Wakefield
UNITED KINGDOM
Telephone: +44 1924834906
E-mail: contracts@ypo.co.uk

Internet address(es):

General address of the contracting authority: http://www.ypo.co.uk/

Address of the buyer profile: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm

Electronic access to information: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm

Electronic submission of tenders and requests to participate: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm

Further information can be obtained from: UNITED KINGDOM
Internet address: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: UNITED KINGDOM
Internet address: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm

Tenders or requests to participate must be sent to:
.
UNITED KINGDOM
Internet address: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

YPO — 000719 The Supply of Own Brand Stationery.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKE43

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 200 000 and 3 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of YPO own brand stationery products, for use mainly in the education and office supplies market. The framework is designed to meet the needs of YPO by establishing an agreement for Providers to either deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire or procure in accordance with specified incoterms. The framework has an estimated value of between £2,200,000 and £3,500,000 over the maximum life of the contract (2+1+1 years).

II.1.6)Common procurement vocabulary (CPV)

30190000, 22816300, 30192121, 30192700, 30192910, 30192920, 30192930, 30195911, 30199000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework has an estimated value of between 2 200 000 GBP and 3 500 000 GBP over the maximum life of the contract (4 years).
The length of the Framework will run for a minimum of 2 years with 2 possible extensions of 1 year (2 + 1 + 1).
All references in this notice to values and/or volumes of business are for guidance only.
Estimated value excluding VAT:
Range: between 2 200 000 and 3 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 12.8.2016. Completion 11.8.2020

Information about lots

Lot No: 1 Lot title: YPO Repositionable Notes

1)Short description

Repositional sticky notes of various colours and sizes, clear wrapped individually with one colour print. Bottom sheet printed with the YPO Logo. Please see the ITT Appendix 1 for more information on the requirements.

2)Common procurement vocabulary (CPV)

22816300, 30199000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Please see the ITT Appendix 1 for more information on the requirements.

Lot No: 2 Lot title: YPO Correction- Roller Product

1)Short description

YPO Correction Roller Mouse. Please see the ITT Appendix 1 for more information on the requirements.

2)Common procurement vocabulary (CPV)

30192910

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Please see the ITT Appendix 1 for more information on the requirements.

Lot No: 3 Lot title: YPO Correction- Liquid Product

1)Short description

Correction Pen and Liquid bottle. Please see the ITT Appendix 1 for more information on the requirements.

2)Common procurement vocabulary (CPV)

30192920, 30192930

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Please see the ITT Appendix 1 for more information on the requirements.

Lot No: 4 Lot title: YPO Premium Ball Point Pens

1)Short description

Various types of ball point pens. Please see the ITT Appendix 1 for more information on the requirements.

2)Common procurement vocabulary (CPV)

30192700, 30192121

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Please see the ITT Appendix 1 for more information on the requirements.

Lot No: 5 Lot title: YPO Office Ball Point Pens

1)Short description

Various types of ball point pens. Please see the ITT Appendix 1 for more information on the requirements.

2)Common procurement vocabulary (CPV)

30192700, 30192121

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Please see the ITT Appendix 1 for more information on the requirements.

Lot No: 6 Lot title: YPO Gel & Fineliners Pens

1)Short description

Various Gel and Fineline pens. Please see the ITT Appendix 1 for more information on the requirements.

2)Common procurement vocabulary (CPV)

30192700

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Please see the ITT Appendix 1 for more information on the requirements.

Lot No: 7 Lot title: YPO Whiteboard Erasers

1)Short description

Various types of erasers. Please see the ITT Appendix 1 for more information on the requirements.

2)Common procurement vocabulary (CPV)

30195911

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Please see the ITT Appendix 1 for more information on the requirements.

Lot No: 8 Lot title: YPO Whiteboard Cleaning

1)Short description

Please see the ITT Appendix 1 for more information on the requirements.

2)Common procurement vocabulary (CPV)

30195911

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Please see the ITT Appendix 1 for more information on the requirements.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Providers to YPO must be in a sound financial position. YPO will carry out financial checks on potential providers as detailed within the Selection Criteria area of the tender. A parent company and/or other guarantees of performance and financial standing may be required if considered appropriate in the form of a guarantee or a performance bond.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All sums due to be in cleared funds by 30 days following the date of invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the TenderDocumentation/Online Tender located on our E-Procurement system. The web address can be found under Electronic access to information’ in this notice.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the TenderDocumentation/Online Tender located on our E-Procurement system. The web address can be found under Electronic access to information’ in this notice.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the TenderDocumentation/Online Tender located on our E-Procurement system. The web address can be found under Electronic access to information’ in this notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 50

2. Quality. Weighting 35

3. Delivery. Weighting 10

4. Sustainability. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

000719
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.7.2016 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

19.5.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3.5 to 4 years from commencement of contract.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To see the documentation, please go online to https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_supplier_registration_wizard_introduction?openform and ‘Register as a Supplier’. 1. Click on the appropriate tender under ‘Latest Opportunities’ 2. Click the ‘Register Interest’ button which is located under the ‘Main Contract Detail’ 3. Click on ‘ok’ 4. Return back to the home page and select the ‘My Opportunities’ link, located on the right hand side of your home page. 5. Select the link to the tender 6. Select ‘view stage detail’ and download the documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: YPO will incorporate a standstill period on the award of the contract which will be for a minimum of 10 calendar days. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.5.2016

 

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