YPO Office Supplies and Equipment Tender

YPO are looking for Providers to be appointed onto a Framework Agreement for the Provision of Office Supplies and Equipment.

United Kingdom-Wakefield: Office and computing machinery, equipment and supplies except furniture and software packages

2015/S 085-151442

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

YPO
41 Industrial Park
Contact point(s): Contracts Team
For the attention of: David Clinton
WF2 0XE Wakefield
UNITED KINGDOM
E-mail: contracts@ypo.co.uk

Internet address(es):

General address of the contracting authority: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm&login

Address of the buyer profile: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm&login

Electronic access to information: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm&login

Electronic submission of tenders and requests to participate: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm&login

Further information can be obtained from: YPO
41 Industrial Park
Contact point(s): Contracts Team
For the attention of: David Clinton
WF2 0XE Wakefield
UNITED KINGDOM
E-mail: contracts@ypo.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: YPO
41 Industrial Park
Contact point(s): Contracts Team
For the attention of: David Clinton
WF2 0XE Wakefield
UNITED KINGDOM
E-mail: contracts@ypo.co.uk

Tenders or requests to participate must be sent to: YPO
41 Industrial Park
Contact point(s): Contracts Team
For the attention of: David Clinton
WF2 0XE Wakefield
UNITED KINGDOM
E-mail: contracts@ypo.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Office Supplies and Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in years: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 24 000 000 and 40 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

YPO is the lead Public Sector Buying Organisation (PSBO) for this framework agreement, in collaboration with ESPO and CBC as a group of Public Sector Buying Organisations. YPO are looking for Providers to be appointed onto a Framework Agreement for the Provision of Office Supplies and Equipment. To include the following product ranges Stationery, Office Equipment, Electronic Office Suppliers (EOS), Small business machines and Janitorial supplies.

II.1.6)Common procurement vocabulary (CPV)

30000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 24 000 000 and 40 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 6.7.2015. Completion 5.4.2019

Information about lots

Lot No: 1Lot title: Core List

1)Short description

This will be a standard list of core, frequently purchased office equipment items. PSBOs or OCBs will be able to select from this core list and order as required at the prices indicated by the supplier. The list is not exhaustive and the PSBO or OCB will be able to enquire on and order other supplies from the Provider’s wider range of office equipment and office supplies items by submitting their own list of requirements. To ensure that best value is achieved, at least 80 % of the items covered within the PSBO’s or OCB’s core lists must appear within the basket of goods, with up to 20 % being additional bespoke requirements.

2)Common procurement vocabulary (CPV)

30000000

3)Quantity or scope

Estimated value excluding VAT: 0 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)

5)Additional information about lots

Lot No: 2Lot title: Bespoke Requirements

1)Short description

Mini-Competition – this will be based on a bespoke list of goods required by the PSBO or OCB. The PSBO or OCB will produce a list of required item/s and the award for this list will be competed between Providers awarded to the lot by means of a mini-competition. To use this lot, less than 80 % of the items covered within the PSBO’s or OCB’s core lists appear within the basket of goods of Lot 1. PSBOs or OCBs will be given the option to conduct their own mini-competition or will ask YPO to conduct this on their behalf.

2)Common procurement vocabulary (CPV)

30000000

3)Quantity or scope

Estimated value excluding VAT: 0 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)

5)Additional information about lots

Lot No: 3Lot title: Local Provider

1)Short description

This lot is aimed at Providers in the Wholesaler market and will be based on a bespoke list of goods required by the PSBO or OCB. The Provider will have access to a nationwide network of local, independent dealers. Customers will present their bespoke list of requirements to the Provider and in turn the Provider will present the customer with a list of dealers who are able to provide the goods. Prices will include the wholesale price plus a pre-defined cost to serve percentage that the Dealer will add. There will be an expectation that the customer will select a dealer who is local to their geographical location. The customer will place orders with the Provider, and the Provider will source the items from the selected dealer. This lot may be of interest to a PSBO or OCB who wishes to procure goods from a local source of supply.

2)Common procurement vocabulary (CPV)

30000000

3)Quantity or scope

Estimated value excluding VAT: 0 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Providers to YPO must be in a sound financial position. YPO will carry out financial checks on potential providers as detailed within the Selection Criteria area of the tender. A parent company and/or other guarantees of performance and financial standing may be required if considered appropriate in the form of a guarantee or a performance bond.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All sums due to be in cleared funds by 30 days following the date of invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicator in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information’ in this notice.
Minimum level(s) of standards possibly required:
Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information’ in this notice.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 0

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 60

2. Quality. Weighting 25

3. Delivery. Weighting 10

4. Sustainability. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

000600

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: yes
Price: 0 GBP

IV.3.4)Time limit for receipt of tenders or requests to participate

26.5.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.4.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

For more information please e-mail the contacts stated above. To see the documentation, please go online tohttps://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_supplier_registration_wizard_introduction?openform and ‘Register as a Supplier’.

1. Click on the appropriate tender under ‘Latest Opportunities’.
2. Click the “Register Interest” button which is located under the ‘Main Contract Detail’.
3. Click on ‘ok’.
4. Return back to the home page and select the “My Opportunities” link, located on the right hand side of your home page.
5. Select the link to the tender.
6. Select ‘view stage detail’ and download the documents.
For ‘online question’ tenders, use the response wizard to start answering questions online.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: YPO will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.4.2015

YPO Office Supplies and Equipment Tender

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