YPO Technology Hardware and Software Service Solutions Framework

YPO Technology Hardware and Software Service Solutions Framework

8 Lots. Supply of Hardware – Lot No: 1.

United Kingdom-Wakefield: IT services: consulting, software development, Internet and support

2019/S 139-342414

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

YPO
41 Industrial Park
Wakefield
WF2 0XE
United Kingdom
Contact person: Contracts Team
Telephone: +44 1924664685
E-mail: contracts@ypo.co.uk
NUTS code: UKE45
Internet address(es):Main address: http://www.ypo.co.uk/

Address of the buyer profile: https://procontract.due-north.com

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

YPO — 000979 Technology Hardware and Software Service Solutions

Reference number: 000979

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

YPO are looking for providers to be appointed onto a Framework Agreement for the provision of technology hardware, software and services. The framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements.

II.1.5)Estimated total value

Value excluding VAT: 200 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Supply of Hardware

Lot No: 1

II.2.2)Additional CPV code(s)

30200000
30211000
30212000
30213000
30213100
30213200
30213300
30216110
30230000
30231000
30232000
32250000
32252100
32252110
32413100
48000000
48820000
50300000
51000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is for the provision of ICT hardware across a wide range of manufacturers which provides a complete ICT equipment solution. Associated bundled software and operating systems included as part of a standard OEM factory build are included in this lot.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30 %
Quality criterion – Name: Delivery and customer service / Weighting: 30 %
Quality criterion – Name: Sustainability/social value / Weighting: 10 %
Price – Weighting: 30 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019
End: 30/09/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will cover the period from 1.10.2019 to 30.9.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.10.2019 to 30.9.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Software Applications

Lot No: 2

II.2.2)Additional CPV code(s)

48000000
48190000
48200000
48332000
48333000
48400000
48440000
48450000
48451000
48480000
48490000
48500000
48510000
48600000
48610000
48620000
48700000
48710000
48730000
48760000
48800000
48810000
48820000
48900000
72200000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is for the provision of software applications and systems and any associated services across public sector organisations. This may be for a new solution, amendment or upgrade of an existing solution, from a single boxed order through to full deployment of a software solution.

This may include commercial off the shelf software (COTS), open source software, software licenses or niche and bespoke software specific to the organisation.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30 %
Quality criterion – Name: Delivery and customer service / Weighting: 30 %
Quality criterion – Name: Sustainability/social value / Weighting: 10 %
Price – Weighting: 30 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019
End: 30/09/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will cover the period from 1.10.2019 to 30.9.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.10.2019 to 30.9.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supply of Hardware and Software

Lot No: 3

II.2.2)Additional CPV code(s)

30000000
30200000
48000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is for the provision of combined ICT hardware and software requirements as specified in Lot 1 Supply of hardware and Lot 2 Software Applications, to allow the customer opportunity of one provider over both provisions. Providers who are successful on both Lot 1 and Lot 2 will appear on this Lot 3, unless they opt out.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30 %
Quality criterion – Name: Delivery and customer service / Weighting: 30 %
Quality criterion – Name: Sustainability/social value / Weighting: 10 %
Price – Weighting: 30 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019
End: 30/09/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will cover the period from 1.10.2019 to 30.9.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.10.2019 to 30.9.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Anything as a Service (XaaS)

Lot No: 4

II.2.2)Additional CPV code(s)

72222300

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is for the provision of IT service solutions in which a provider will deliver full-service desk and on-site support, where a customer will be able to sign up to a subscription-based model with a provider for the delivery of anything as a service.

This may be facilitated by a Provider via remote access over a network or managed on-site dependant on the nature. This lot is not suitable for customers who require a fully managed ICT service infrastructure.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30 %
Quality criterion – Name: Delivery and customer service / Weighting: 30 %
Quality criterion – Name: Sustainability/social value / Weighting: 10 %
Price – Weighting: 30 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019
End: 30/09/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will cover the period from 1.10.2019 to 30.9.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.10.2019 to 30.9.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Hardware Catalogue

Lot No: 5

II.2.2)Additional CPV code(s)

30200000
30211000
30212000
30213000
30213100
30213200
30213300
30216110
30230000
30231000
32250000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Providers for this lot must be able to provide our customer with a range of commoditised technology hardware products that can be sourced via our online and paper catalogue.

Potential providers are required to demonstrate/provide a range across a minimum of three different manufacturers/brands.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20 %
Quality criterion – Name: Delivery and customer service / Weighting: 25 %
Quality criterion – Name: Sustainability/added value / Weighting: 5 %
Price – Weighting: 50 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019
End: 30/09/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will cover the period from 1.10.2019 to 30.9.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.10.2019 to 30.9.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Technology Operational Services

Lot No: 6

II.2.2)Additional CPV code(s)

50300000
72000000
72250000
72500000
72610000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is for any operational services which are required for a customer to manage the provision of their technology requirement.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30 %
Quality criterion – Name: Delivery and customer service / Weighting: 30 %
Quality criterion – Name: Sustainability/social value / Weighting: 10 %
Price – Weighting: 30 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019
End: 30/09/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will cover the period from 1.10.2019 to 30.9.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.10.2019 to 30.9.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Service Design and Implementation

Lot No: 7

II.2.2)Additional CPV code(s)

72222000
72223000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is for the provision of technology service design and implementation, with the purpose of helping customers evaluate their current technology environment and assist with developing/designing of an improved IT infrastructure, along with full implementation and associated services where required.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30 %
Quality criterion – Name: Delivery and customer service / Weighting: 30 %
Quality criterion – Name: Sustainability/social value / Weighting: 10 %
Price – Weighting: 30 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019
End: 30/09/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will cover the period from 1.10.2019 to 30.9.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.10.2019 to 30.9.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

IT Asset Destruction

Lot No: 8

II.2.2)Additional CPV code(s)

30200000
72000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is for the provision of ICT hardware asset destruction, to allow for secure decommission of ICT electrical equipment, including the sanitising of data and shredding of media.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30 %
Quality criterion – Name: Delivery and customer service / Weighting: 30 %
Quality criterion – Name: Sustainability/social value / Weighting: 10 %
Price – Weighting: 30 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019
End: 30/09/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility this this framework will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will cover the period from 1.10.2019 to 30.9.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.10.2019 to 30.9.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/08/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 21/08/2019
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

VI.2)Information about electronic workflows

VI.3)Additional information:

YPO are purchasing on the behalf of other Contracting Authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx

YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/07/2019