Supply, Installation and Maintenance of Signage across Hampshire

Supply, Installation and Maintenance of Signage across Hampshire

Basingstoke and Deane Borough Council (the council) are seeking to establish a framework agreement with one or more suppliers for the provision of signage.

United Kingdom-Basingstoke: Signage

2017/S 008-011576

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Basingstoke and Deane Borough Council
Civic Offices, London Road
Basingstoke
RG21 4AH
United Kingdom
Contact person: Danielle Jones
Telephone: +44 1256845781
E-mail: danielle.jones@basingstoke.gov.uk
Fax: +44 1256845200
NUTS code: UKJ3
Internet address(es):Main address: www.basingstoke.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:http://sebp.due-north.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply and/or Supply, Installation and Maintenance of Signage across Hampshire.

II.1.2)Main CPV code

34928470

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Basingstoke and Deane Borough Council (the council) are seeking to establish a framework agreement with one or more suppliers for the provision of signage at various site locations throughout Hampshire. The Council is acting as lead authority on behalf of the Hampshire and Isle of Wight Procurement Partnership, comprising:

— Basingstoke and Deane Borough Council;

— East Hampshire District Council;

— Eastleigh Borough Council;

— Fareham Borough Council;

— Gosport Borough Council;

— Hampshire County Council;

— Hart District Council;

— Havant Borough Council;

— Isle of Wight Council;

— New Forest Borough Council;

— Portsmouth City Council;

— Rushmoor Borough Council;

— Test Valley Borough Council;

— Winchester City Council.

Other authorities that are part of this process comprise:

— Town and Parish Councils within Hampshire;

— Junior, Primary and Secondary Schools in the Hampshire County Council local authority area, (private schools will not be included in the framework).

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Street Name Plates — Supply only

Lot No: 1

II.2.2)Additional CPV code(s)

34928471
34928472

II.2.3)Place of performance

NUTS code: UKJ3
Main site or place of performance:

Various sites across Hampshire, according to the location of the organisation placing the order.

II.2.4)Description of the procurement:

This lot will comprise the supply of various types of signage, ranging from very small quantities (1 item) to larger orders at various site locations throughout Hampshire. A range of styles, sizes and types of signs will also be required. The framework is expected to commence from April 2017 for a period of 4 years. The council will not award more than 1 supplier to this lot, but bidders may bid for 1 or more lots.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Street Name Plates — Supply and Installation/Maintenance

Lot No: 2

II.2.2)Additional CPV code(s)

34928471
34928472

II.2.3)Place of performance

NUTS code: UKJ3
Main site or place of performance:

Various sites across Hampshire, according to the location of the organisation placing the order.

II.2.4)Description of the procurement:

This lot will comprise the supply and installation/maintenance of various types of signage, ranging from very small quantities (1 item) to larger orders at various site locations throughout Hampshire. A range of styles, sizes and types of signs will also be required. The framework is expected to commence from April 2017 for a period of 4 years. The council will not award more than 1 supplier to this lot, but bidders may bid for 1 or more lots.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Road Signage (incl. directional signs, information signs etc) — Supply only

Lot No: 3

II.2.2)Additional CPV code(s)

34928471
34928472

II.2.3)Place of performance

NUTS code: UKJ3
Main site or place of performance:

Various sites across Hampshire, according to the location of the organisation placing the order.

II.2.4)Description of the procurement:

This lot will comprise the supply of various types of signage, ranging from very small quantities (1 item) to larger orders at various site locations throughout Hampshire. A range of styles, sizes and types of signs will also be required. The framework is expected to commence from April 2017 for a period of 4 years. The council will not award more than 1 supplier to this lot, but bidders may bid for 1 or more lots.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Road Signage (incl. directional signs, information signs etc.) — Supply and Installation/Maintenance

Lot No: 4

II.2.2)Additional CPV code(s)

34928471
34928472

II.2.3)Place of performance

NUTS code: UKJ3
Main site or place of performance:

Various sites across Hampshire, according to the location of the organisation placing the order.

II.2.4)Description of the procurement:

This lot will comprise the supply and installation/maintenance of various types of signage, ranging from very small quantities (1 item) to larger orders at various site locations throughout Hampshire. A range of styles, sizes and types of signs will also be required. The framework is expected to commence from April 2017 for a period of 4 years. The council will not award more than 1 supplier to this lot, but bidders may bid for 1 or more lots.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/02/2017
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/02/2017
Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

VI.3)Additional information:

For more information about this opportunity, please access the ProContract system at http://sebp.due-north.com/. Bidders must lodge their submissions by the time and date specified in IV.2.2 above. BDBC will evaluate tender submissions in accordance with the methodology set out in the procurement documents. BDBC reserves the right not to award any contract(s) (in whole or part), to cancel or amend the procurement process and does not bind itself to accept any tender. BDBC shall not be liable under any circumstances for any costs, charges or expenses incurred by any Bidder or prospective Bidder who participates in this procurement process and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. Bidders are advised that BDBC is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Impact Regulations 2004 (EIR). If a Bidder considers that any of the information supplied as part of this procurement process should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. BDBC shall take such statements into consideration in the event that it receives a request pursuant to FOIA and/or the EIR which relates to the information provided to the interested party. However, if the information is requested BDBC may be forced to disclose such documentation, irrespective of a Bidder’s wishes. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.

Bidders are advised that pursuant to the Local Government Transparency Code, local authorities are also required to publish details of certain contracts, commissioned activities, purchase orders, framework agreements and any other legally enforceable agreements. BDBC is also subject to the reporting requirements set out in Regulations 83 and 84 of the Public Contracts Regulations 2015. BDBC reserves the right to publish details as required pursuant to the Local Government Transparency Code and the Public Contracts Regulations 2015.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079477882Internet address:www.justice.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with the Public Contracts Regulations 2015, a standstill period of a minimum of 10 calendar days will be applied starting from the date when the award decision is dispatched to Bidders. This period allows unsuccessful Bidders to consider the decision and highlight any errors in the award process. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court of England and Wales. Any such action must be brought within the time limits specified in the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/01/2017

 

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