Tender for Temporary Office Support Staff – Aberdeen

Tender for Temporary Office Support Staff – Aberdeen

Provision of temporary office support staff predominantly for secretarial and administrative roles across a range of departments in the University.

United Kingdom-Aberdeen: Supply services of personnel including temporary staff

2019/S 182-443479

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Robert Gordon University
Central Services Building, Garthdee Road
AB10 7FY
United Kingdom
Telephone: +44 1224262059
E-mail: procurement@rgu.ac.uk
Fax: +44 1224262660
NUTS code: UKM50
I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Provision of Temporary Office Support Staff

Reference number: 008/19/HB

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Provision of temporary office support staff predominantly for secretarial and administrative roles across a range of departments in the University.

II.1.5)Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM50
Main site or place of performance:

Garthdee, Robert Gordon University Campus.

II.2.4)Description of the procurement:

The contract will cover temporary staffing requirements predominantly for secretarial and administrative roles across a range of departments in the University. Such roles might include: clerical assistants, student services admin, graduation assistants, enrolment officers, project administrators, and receptionists. It may include some Finance, HR and IT but this work is not guaranteed as part of the contract.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Candidate experience / Weighting: 10
Quality criterion – Name: Recruitment/screening / Weighting: 25
Quality criterion – Name: Sourcing / Weighting: 20
Quality criterion – Name: Verification of ESPD data / Weighting: 15
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in days: 36
This contract is subject to renewal: yes
Description of renewals:

Two optional 12 months extensions.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

Detailed in ESPD technical ability 4C1 4C1.2.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Questions within Part IV) Section C (technical and professional ability) have been allocated an individual weighting. The individual weightings allocated to each question are as follows:

— Q1 profile 15 %,

— Q2 staff turnover 25 %,

— Q3 evidence of experience 30 %,

— Q4 consistency 10 %,

— Q5 lasting relationships 20 %.

Minimum level(s) of standards possibly required:

The relevant selection criteria will be included in the ESPD Scotland module.

This section refers to ESPD (Scotland) Section IV) Part C.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/10/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/11/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/01/2020
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

5 years.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Please note that second stage tenders will be completed as an audit on your premises. If you are unwilling to allow RGU staff on your premises to complete the audit, then you will be disqualified from the proceedings.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=598278

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:598278)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=598278

VI.4)Procedures for review

VI.4.1)Review body

Robert Gordon University
Central Services Building, Garthdee Road
AB10 7FY
United Kingdom
Telephone: +44 1224262000
Fax: +44 1224262660Internet address: http://www.rgu.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: