2012 Cardiff Half Marathon Event Photographers

2012 Cardiff Half Marathon Event Photographers

We require event photographers for the 2012 Cardiff Half Marathon on Sunday 14th October.

Publication date:16/04/2012
Procurer reference: 69937
Value of tender: £Undisclosed
CONTRACT NOTICE – NON OJEU
Is this notice funded by the Welsh European Funding Office (WEFO)?
No
Contract Type
Services
SECTION I: CONTRACTING AUTHORITY
Name of the organisation
Barnardo’s Cymru
Contact Name
Rachel Madge
Address
Trident Court, East Moors Road, Cardiff, CF24 5DT
Town
Cardiff
Postcode
CF24 5TD
Phone
029 2043 6236
Fax
029 2043 6237
EMail
rachel.madge@cardiffhalfmarathon.co.uk
Web Address
http://cardiffhalfmarathon.co.uk
SECTION II: DETAILS OF THE CONTRACT
Service category
26 Recreational, cultural and sporting services
Is it a framework agreement?
No
Title of the contract
2012 Cardiff Half Marathon Event Photographers
Description of the contract

We require event photographers for the 2012 Cardiff Half Marathon on Sunday 14th October to provide the following:

Essential

– Photos made available quickly to the race participants after the event

– Wide range of options for photography, including digital pictures

– Search function

– Easy to use website

– Clear pricing structure in pounds

– A fee for every participant that competes at the Cardiff Half Marathon

– A percentage of the profits for sales

– A selection of photos for our use on marketing material – provided on disc

– Your support with photography for marketing materials

– Photos on race day to issue to the press

– We should incur no costs

– We would need to market the photos on your behalf, rather than providing you with our database/list of emails – we would allocate at least 2 emails, a half page advert in race brochure, references to photos on social media, links on our website to promote the photos

– You will be provided with a good location at the finish line to take commemorative photos

Desirable

– A free post-race certificate adhering to the Cardiff Half Marathon brand, personalised with each participant’s name and race time

– Video capturing race participants as they cross the finish line

Place / site of work / delivery
2012 Cardiff Half Marathon start/finish/on course

Classification of contract (CPV codes)
92000000 – Recreational, cultural and sporting services.

SECTION III: AWARD CRITERIA
Contract will be awarded based on:

Most economically advantageous tender in terms of:1. The best return for us in terms of income generated
2. The best service for our race participants
3. If the deal is based on percentage of profits, how much do you charge clients for photos? What evidence do you have of past sales success?
4. What methods do you use to market your photos? Are you open to radical new ideas that can boost photo sales? eg. Uploading shots on Facebook where participants can tag themselves, 360 degree shots
5. What previous events experience do you have of taking photos of 15,000 runners?
6. How many photographers would you bring to the Cardiff Half Marathon 2012?


SECTION IV: Administrative Information

Instructions to suppliers
A reminder that all photographers interested in this contract respond ahead of or no later than Friday 27 April 2012 to be considered for this great opportunity. The Cardiff Half Marathon is a popular annual event that attracts thousands of race participants and spectators to the scenic Capital City of Cardiff from all over the world.
Reference Number
69937
Deadline Date
27.04.2012
Deadline date refers to
Receipt of expression of interest
Does this contract relate to a Project / Programme funded by EU funds?
No
Community Benefits do not apply to this contract