2013 Contract Notice for General Insurance

2013 Contract Notice for General Insurance

Insurance Services excluding broking as required by Weaver Vale Housing Trust.

UK-Northwich: Insurance services

2013/S 030-047332

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Weaver Vale Housing Trust
Gadbrook Point, Rudheath Way, Gadbrook Park
For the attention of: Beverley Malam
CW9 7LL Northwich
UNITED KINGDOM
Telephone: +44 1606813355
E-mail: beverley.malam@wvht.co.uk

Further information can be obtained from: Aon Ltd
40 Spring Gardens
For the attention of: Vicki Matthews
M2 1EN Manchester
UNITED KINGDOM
Telephone: +44 1616872334
E-mail: vicki.matthews@aon.co.uk
Internet address: http://www.aon.com/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Aon Ltd
40 Spring Gardens
For the attention of: Vicki Matthews
M3 2LF Manchester
UNITED KINGDOM
Telephone: +44 1616872334
E-mail: vicki.matthews@aon.co.uk
Internet address: http://www.aon.com/

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Weaver Vale Housing Trust – 2013 Contract Notice for General Insurance
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Northwich
NUTS code UKD2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Insurance Services excluding broking as required by Weaver Vale Housing Trust
II.1.6)Common procurement vocabulary (CPV)

66510000, 66515200, 66519200, 66514110, 66516100, 66512000, 66515411, 66516500, 66516400, 66516000, 66513200, 66515000, 66515100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Tenders for insurance risks will be invited on the basis of three year Long Term Agreement. Options for an extension for a further two years or a five year Long Term Agreement will be considered provided sufficient information is provided by tenderers for the total cost of each option to be assessed. Insurers will be permitted to tender for some or all of the risk classes.
II.2.2)Information about options

Options: yes
Description of these options: See II.2.1 above
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Property Damage / Business Interruption / Money / All Risks

1)Short description

Property Damage / Business Interruption / Money & All Risks cover for housing stock, leashold properties, sales shops and office properties
2)Common procurement vocabulary (CPV)

66515200, 66515000, 66515100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Combined Liability

1)Short description

Public Liability & Employers’ Liability
2)Common procurement vocabulary (CPV)

66516400, 66516000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Motor Fleet

1)Short description

Motor Fleet
2)Common procurement vocabulary (CPV)

66514110, 66516100

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Fidelity Guarantee / Crime

1)Short description

Fidelity Guarantee / Crime
2)Common procurement vocabulary (CPV)

66515411

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Contractors All Risks

1)Short description

Contract Works
2)Common procurement vocabulary (CPV)

66513200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Personal Accident

1)Short description

Personal Accident
2)Common procurement vocabulary (CPV)

66512000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Professional Indemnity

1)Short description

Professional Indemnity
2)Common procurement vocabulary (CPV)

66516500, 66516400, 66516000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Computers

1)Short description

Computers
2)Common procurement vocabulary (CPV)

66515200, 66515000, 66515100

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9 Lot title: Statutory Inspection & Engineering Insurance

1)Short description

Statutory Inspection & Engineering Insurance
2)Common procurement vocabulary (CPV)

66519200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10 Lot title: Terrorism

1)Short description

Terrorism – for all properties and business interruption, computers and contract works
2)Common procurement vocabulary (CPV)

66515200, 66515000, 66515100

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Not applicable
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The awarding Trust will pay insurance premiums annually
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Not applicable
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This tender is open to insurance companies who must be licensed to transact insurance business in the categories listed in II.1.6 either in the UK or the CM Member State of domicile
Letter of application to be accompanied with information below
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Copy of last three years Annual Report and Accounts
Overview of services provided to the Public Sector over the last three years
Standard & Poor’s (or equivalent) rating
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details of names and qualifications of employees who would be responsible for delivery of services
List of other public sector bodies insured and the risk classes involved
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The tender is open to insurance companies who are licensed to provide the insurance cover required either in the UK or in the EC Member State of domicile. Insurers must be authorised by the UK Financial Services Authority or equivalent
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) yes
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 20
Objective criteria for choosing the limited number of candidates: Insurance companies will be shortlisted using the criteria set out under III.2.1 and III.2.III above
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Scope of Policy Cover. Weighting 35

3. Claims Handling Service. Weighting 10

4. Added Value. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

11.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.3.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The following insurers are pre-qualified:
Ace Europe, Allianz, Amlin, Aviva, AXA, Beazley, Brit, Catlin, Chartis UK Insurance Ltd, Chubb, CNA,
Ecclesiastical, Generali Global, Groupama, Hiscox, HSB, JJS, Liberty, Lloyds of London, Markel, Maven
Underwriters, Mitsui, QBE, Risk Management Partners, Royal and Sun Alliance, Swiss
Re, Tokio Marine, Travelers, WR Berkley, XL, Zurich Municipal.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.2.2013