Staines: painting work of buildings

Staines: painting work of buildings

Cyclical Decorating Works to External and Communal Areas for Hanover Housing Association (East, London & Thames Region).

2012/S 2-002796

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hanover Housing Association
Hanover House, 1 Bridge Close
For the attention of: Nicola Steggles
TW18 4TB Staines
UNITED KINGDOM
Telephone: +44 1784446135
E-mail: nicola.steggles@hanover.org.uk

Internet address(es):

General address of the contracting authority: www.hanover.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Cyclical Decorating Works to External and Communal Areas for Hanover Housing Association (East, London & Thames Region).
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: England and Wales – Hanover’s East, London & Thames regions as further detailed in the Pre Qualification Questionnaire.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The pre-qualification questionnaire is available from the website set out at section VI.3 and must be returned in accordance with the instructions on that website by the date in section IV.3.4.
Hanover is tendering a five year contract (with 2 by 12 months optional extensions) to appoint a single suitably experienced works contractor to perform interior and exterior decorating works in the East, and the London and Thames Regions of England (as further described in the PQQ). It is Hanover’s preferred option to award the whole of the Cyclical Redecoration Programme in the East, London & Thames Regions to a single provider, however this will be subject to the PQQ responses from the market.
Hanover has been building and managing housing for older people since 1963. A pioneering not for profit organisation, Hanover is now providing a variety of tenure options aimed at widening the choice for older people on a national basis. Hanover manages over 19 000 properties across England and is currently in the middle of the largest build programme of Extra Care housing in the UK. Hanover’s retirement housing typically includes 24-hour cover via a community alarm system, the professional support of Estate Managers during working hours and a variety of communal facilities which may include a lounge, guest room, mobility scooter store and garden. Our estates generally have between 25 and 50 flats and /or bungalows, specially designed to suit the needs of older people. Hanover’s Mission is: To deliver excellent living environments and tailored services that support independence and individuality for older people. Hanover’s Vision is: To be the number one provider for older people looking for high quality housing and related services.
II.1.6)Common procurement vocabulary (CPV)

45442110, 45442180

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Deposits and guarantees, if required by Hanover, will be set out in the Contract Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The main financing conditions and payment arrangements applicable to this procurement will be set out in the Contract Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this contract the service provider and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly contract performance conditions may relate in particular to social and environmental consideration.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to50 of Directive 2004/18/EC and Regulations 23 to 26 of the Public Contracts Regulations 2006 as set out in the pre-qualification questionnaire available from the website set out at section VI.3 and must be returned in accordance with the instructions on that website by the date in section IV.3.4.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 as set out in the pre-qualification questionnaire available from the address in Section VI.3 and must be returned to that address by the date in Section IV.3.4.
Minimum level(s) of standards possibly required: Minimum levels of standards required by Hanover for financial capacity will be set out in the Pre Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 as set out in the pre-qualification questionnaire available from the address in Section VI.3 and must be returned to that address by the date in Section IV.3.4.
Minimum level(s) of standards possibly required:
Minimum level(s) of standards required by Hanover for technical capacity will be set out in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 4
Objective criteria for choosing the limited number of candidates: As set out in the Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HHA-030
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.2.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 6 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise.
Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once):
— browse to the eSourcing Portal: https://hanover.bravosolution.co.uk and click the link to register,

— accept the terms and conditions and click ‘continue’,
— enter your correct business and user details,
— note the username you chose and click ‘save’ when complete,
— you will shortly receive an email with your unique password (please keep this secure).
2. Express an interest in the tender:
— login to the portal with the username/password,
— click the ‘PQQs/ITTs open to all suppliers’ link. (these are pre-qualification questionnaires or invitations totender open to any registered supplier),
— click on the relevant PQQ/ITT to access the content,
— click the ‘express interest’ button at the top of the page,
— this will move the PQQ/ITT into your ‘my PQQs/My ITTs’ page. (This is a secure area reserved for yourprojects only),
— you can now access any attachments by clicking ‘buyer attachments’ in the ‘PQQ/ITT details’ box.
3. Responding to the tender:
— click ‘my response’ under ‘PQQ/ITT details’, you can choose to ‘create response’ or to ‘decline torespond’ (please give a reason if declining),
— you can now use the ‘messages’ function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT,
— there may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the ‘submit response’ button at the top of the page. If you require anyfurther assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC4V 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: Hanover will observe a standstill period following awardof a contract(s) and will conduct itself in accordance with the Public Contracts Regulations 2006 (as amended by the Public Contracts (Amendment) Regulations 2009).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Office of Government and Commerce
Rosebery Court, St Andrew’s Business Park
NR7 0HS Norwich, Norfolk
UNITED KINGDOM
E-mail: ServiceDesk@ogc.gsi.gov.uk

VI.5)Date of dispatch of this notice:3.1.2012