3rd party courier services for Parcelforce Worldwide

London: courier services

Royal Mail Framework – tender divided into 3 lots.

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Royal Mail Group Limited
35 Rathbone Place
For the attention of: Kirsty Gartshore
W1T 1HQ London
UNITED KINGDOM
Telephone: +44 7872004840
E-mail: kirsty.gartshore@royalmail.com

Internet address(es):

General address of the contracting entity: http://www.royalmail.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Postal services

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

3rd party courier services for Parcelforce Worldwide.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 4: Transport of mail by land [3] and by air
Main site or location of works, place of delivery or of performance: Coventry to various locations across the United Kingdom including Belfast.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Parcelforce Worldwide has a requirement for 3rd party courier services between their Hub in Coventry and:
a) Scotland (various locations);
b) England (various depots) and
c) Northern Ireland (Belfast) on a nightly basis.
A combination of scheduled services and non-scheduled services are required.

II.1.6)Common procurement vocabulary (CPV)

64120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Parcelforce Worldwide has a requirement for 3rd party courier services between their Hub in Coventry and
a) Scotland (various locations);
b) England (various depots) and
c) Northern Ireland (Belfast) on a nightly basis.
A combination of scheduled services and non-scheduled services are required. The procurement will be split into 3 lots as follows:
— Lot 1 – scheduled and non-scheduled services from Coventry to Scotland (various locations),
— Lot 2 – scheduled services from Coventry to Northern Ireland (Belfast),
— Lot 3 – non-scheduled services from Coventry to various locations across England.
Annual spend for all lots is estimated at approximately 3 000 000 GBP, however this is approximate and precise quantities are unknown. Lot one and two will award a call off contract to the most economically advantageous bid and lot three will award framework status to up to 10 successful bidders.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Scheduled and non-scheduled services between Coventry and Scotland (various locations)

1)Short description:

The provision of scheduled and non-scheduled 3rd party courier services to meet Parcelforce Worldwide’s customer requirements between their Hub in Coventry and various locations in Scotland. These services are to run nightly Sunday to Friday inclusive.

2)Common procurement vocabulary (CPV)

64120000

3)Quantity or scope:

The provision of scheduled and non-scheduled 3rd party courier services to meet Parcelforce Worldwide’s customer requirements between their Hub in Coventry and various locations in Scotland. These services are to run nightly Sunday to Friday inclusive. There are currently approximately 81 services inbound nightly and 90 services outbound Sunday to Friday. Exact quantities are unknown and subject to customer demand. Non-scheduled nightly services will also be required. Currently daily additional services range from 5-10 services Monday to Thursday and 3 on a Friday. Exact quantities are unknown and are subject to customer demand. The winning bidder must provide sufficient standby resource on a nightly basis to fulfil the non-scheduled services.

Lot No: 2 Lot title: Scheduled services between Coventry and Northern Island (Belfast)

1)Short description:

The provision of scheduled 3rd party courier services to meet Parcelforce Worldwide’s customer requirements between their Hub in Coventry and Belfast, Northern Ireland. These services are to run nightly Monday to Thursday inclusive.

2)Common procurement vocabulary (CPV)

64120000

3)Quantity or scope:

The provision of scheduled 3rd party courier services to meet Parcelforce Worldwide’s customer requirements between their International Hub in Coventry and Belfast, Northern Island. These services are to run nightly Monday to Thursday inclusive. There are currently approximately 3 nightly services outbound with inbound services very flexible depending on the products Parcelforce need to convey back from Belfast. Exact quantities are unknown and subject to customer demand.

Lot No: 3 Lot title: Non-scheduled services between Coventry and various locations across England.

1)Short description:

The provision of non-scheduled 3rd Party Courier services to meet Parcelforce Worldwide’s customer requirements between their Hub in Coventry and various locations across England. These services are to run nightly.

2)Common procurement vocabulary (CPV)

64120000

3)Quantity or scope:

The provision of non-scheduled 3rd party courier services to meet Parcelforce Worldwide’s customer requirements between their Hub in Coventry and various depots across England. These services are to run nightly. The following is an estimate of the services required, however, exact quantities are unknown and subject to customer demand.
Monday 8.
Tuesday 8.
Wednesday 5.
Thursday 5.
Friday 3.
A framework agreement is to be put in place with up to 10 suppliers.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. See contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid, the Contracting Authority reserves the right to require groupings of entities to take a particular legal form and / or require that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted. Where a subsidiary company is used, the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire (PQQ) using Royal Mail Group’s SAP E-Sourcing portal. Details of how to access the PQQ are provided in Section VI.3 below. The closing date for completion of the PQQ is as provided in Section IV.3.4 below.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: See PQQ.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated

IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction (e-auction) may be used to award all or part of the requirements.

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

SP-0390

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 4.1.2012
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.1.2012 – 10:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Expressions of interest (EOI) and pre-qualification questionnaire (PQQ).
Please read all of the following information carefully.
1. Expression of interest – to formally submit an EOI you must promptly send an e-mail to Kirsty Gartshore (e-mail address: – kirsty.gartshore@royalmail.com) and Mike Romaine (e-mail address: – mike.romaine@royalmail.com) and provide the following details: company name, company address, company telephone number, contact name (primary contact), contact telephone number, contact e-mail address.

You will then be sent information on how to access the PQQ. The PQQ will be managed using the Royal Mail Group Sourcing Tool (eSourcing);
2. Pre-qualification questionnaire (access via eSourcing – you will need to receive 2 e-mails in order to participate): – once you have completed the EOI you shall (within 48 hours Monday – Friday) be provided with your First e-mail which is a log-on to eSourcing, these log on details shall arrive via RMG@Frictionless.com and headed Royal Mail Group RFX (please so not e-mail this site unless instructed to do so).

On receipt of your log on information you will then be sent a second e-mail (within 24 hours Monday to Friday) from RMG@Frictionless.com or RMG inviting you to participate in the PQQ “3rd Party Courier Services for PFWW”. It is at this point that you will be able to fully access the PQQ and start to complete it. The PQQ will close on the date noted in Section IV.3.4. Please note: your log on will not be activated until you are formally invited to participate, so please do not try to log on before you are invited to do so, since your access will be denied.

Tenders and all supporting documentation for the contract must be priced in sterling (unless otherwise specified in the contract documents) and written in English.
Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English courts.
Royal Mail Group is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. Royal Mail Group reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the contract by alternative means if it appears that the contract can be more advantageously procured by alternative means.
The most economically advantageous or any tender will not automatically be accepted.
All communications must be made through Kirsty Gartshore or Mike Romaine.
Section II.3 – the initial duration of the contract will be 2 years with an option to extend for a further 1 year at the discretion of Parcelforce Worldwide.
Royal Mail Group reserves the right not to award a lot if it turns out not to be commercially viable.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 33 (information about contract award procedures and the application of standstill period prior to contract award) and Regulation 45 (Enforcement of Obligations) of the Utilities Contract Regulations 2006.

VI.4.3)Service from which information about the lodging of appeals may be obtained

See VI.4.2 above

VI.5)Date of dispatch of this notice:5.12.2011