Boroughmuir High School – multi-discipline design team

UK-Edinburgh: architectural and related services

Boroughmuir High School – multi-discipline design team.

2011/S 251-410180

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Edinburgh Council
Waverley Court, Business Unit 2:1, 4 East Market Street
For the attention of: Tammy Gillies
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1315294930

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

Further information can be obtained from: Derventio Solutions Ltd. (Council’s e-tendering service provider)
UNITED KINGDOM
Telephone: +44 8442728810
Internet address: http://www.edin-tend.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: City of Edinburgh Council
www.edin-tend.co.uk
UNITED KINGDOM
Telephone: +44 8442748810
Internet address: http://www.edinburgh.gov.uk

Tenders or requests to participate must be sent to: City of Edinburgh Council
www.edin-tend.co.uk
UNITED KINGDOM
Telephone: +44 8442728810
Internet address: http://www.edin-tend.co.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Boroughmuir High School – multi-discipline design team.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Edinburgh.
NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The City of Edinburgh Council wishes to appoint an architecturally lead organisation or consortia to provide multi-discipline design services for the refurbishment and extension of the existing Boroughmuir High School or a new build design for an exemplar urban and learning environment as part of the relocation of the school to a City centre location. Confirmation of the approved option shall be subject to a statutory consultation which is anticipated to be completed in Summer 2012. The proposed contract is for a school that has a pupil roll of approximately 1 150 and includes external / integrated sporting facilities where possible.
The team appointed under this contract will comprise the core disciplines of architect, structural/civil engineering services, landscape architects/public realm designers and M&E services engineer (including sustainability, BREEAM and EPC specialists) and. The team will liaise with the client team and other directly appointed specialist consultants to ensure the project is delivered in accordance with the project objectives. The multi-discipline design team may be novated to a private sector development partner at a stage yet to be defined.
This project will be tendered as separate lots for each option and confirmation of the preferred option and/or lot will be finalised once the statutory consultation has been completed and a decision has been made. Please note that the Council is under no obligation to accept either lot 1 (new build) or lot 2 (refurbishment) and there will be no right to recover costs or expenses incurred by applicants in the preparation of their responses and for participation in any successive stages of this procurement, whether a contract is awarded or not.
II.1.6)Common procurement vocabulary (CPV)

71200000, 71320000, 71312000, 71334000, 71311000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The City of Edinburgh Council wishes to appoint an architecturally lead organisation or consortia to provide multi-discipline design services for the refurbishment and extension of the existing Boroughmuir High School or a new build design for the relocation of the school to a City centre location. Confirmation of the approved option shall be subject to a statutory consultation. The proposed contract is for an exemplary school that has a pupil roll of approximately 1 150 and includes external/integrated sporting facilities where possible.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 2 Lot title: Refurbishment and extension of existing school

1)Short description

The City of Edinburgh Council wishes to appoint an organisation or consortia to provide multi-discipline design services for the refurbishment and extension of the existing Boroughmuir High School.
2)Common procurement vocabulary (CPV)

71200000, 71220000, 71320000, 71312000, 71334000, 71311000

3)Quantity or scope

The appointment of an architecturally lead suitably experienced and qualified multi-discipline design team for the refurbishment and extension of the existing High School located in a Grade B-listed building for 1 150 pupils.
The estimated construction cost approximately is 23 000 000 GBP – 25 000 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Please note that the Council is not obliged to accept this or any lots for this contract.
Lot No: 1 Lot title: New build

1)Short description

The appointment of an architecturally lead suitably experienced and qualified multi-discipline design team to design a new high school for Boroughmuir High School.
2)Common procurement vocabulary (CPV)

71200000, 71220000, 71320000, 71312000, 71334000, 71311000

3)Quantity or scope

The appointment of a suitably experienced and qualified multi-discipline team to design a new 1 150 pupil high school at a potential new site located at Fountain Quay (brownfield development site) with an initial space budget of 13,100m², plus external/integrated sporting facilities where possible.
The estimated construction cost is approximately 26 000 000 GBP – 28 000 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Please note that the Council is not obliged to accept this or any lots for this contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(4) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;
(5) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank;
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years;
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided;
(4) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(5) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(6) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate;
(7) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: In terms of EC press release dated 19.12.2008 IP/08/2040 it is considered that the rapid execution of the contract will provide economic stimulus to the local economy.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Technical skills, previous relevant experience, resource levels and financial standing.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

24.1.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Prospective organisations able to demonstrate design excellence, relevant experience and proven technical ability are invited to note interest and register their company details at www.edin-tend.co.uk. Registering interest on the website is all that is required at this time. The pre-selection questionnaire and tender documents for this contract shall be issued and collected electronically via the website www.edin-tend.co.uk. The short-listed applicants invited to participate in the dialogue will be selected on the basis of a questionnaire issued to all applicants responding to this notice. The subsequent process shall seek to select the organisations offering the most economically advantageous tender by balancing the merits of the proposal with the submitted tender sum. Organisations wishing to be considered should note interest on the City of Edinburgh Council’s e-tendering website before 12:00 Noon on Monday 9.1.2011. Separate selection processes are underway to appoint a Project Manager, CDM-C0-Ordinator and Quantity Surveyor. The Firms or related Companies appointed for either of these posts will not be appointed under this procurement.

Subject to the contracting authority’s obligations under law the contracting authority undertakes to use its reasonable endeavours to hold confidential any information provided by the applicants during this selection process. If the applicant considers that any of the information submitted is sensitive and should not be disclosed to third parties then this should be stated in writing at the time of submission. In the event that a formal request is received for disclosure of information during or after the selection process and the information sought has been identified by the applicant as sensitive, then the contracting authority will consider its obligations under law and consult with the applicant before responding to such a request.
(SC Ref:216062).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will issue to all tenderers by electronic means a formal award decision notification. The notification will give reasons for the award decision and the earliest date that the contract will be concluded, which date shall be not less than 10 days from the date of issue of the notification. If proceedings are served on the Contracting Authority in relation to a contract that has not been entered into, the procurement process will be automatically suspended. The Public Contracts (Scotland) Regulations 2006 provide for aggrieved parties to take action in the Sheriff Court or Court of Session. Any proceedings brought under the Regulations (other than proceedings seeking an ineffectiveness order) must be brought within 3 months of the date on which the unsuccessful tenderer knew, or ought to have known, of the alleged infringement of the public procurement rules. Any proceedings seeking an ineffectiveness order must be brought within 30 days of the relevant date under Regulation 47(9).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.12.2011