410277-2011: UK-Birmingham: graphic design services

UK-Birmingham: graphic design services

Contract award on behalf of other contracting authorities

 

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

WMCOE – Midland Heart
20 Bath Row
For the attention of: John Crisp
B15 1LZ Birmingham
UNITED KINGDOM
Telephone: +44 3456020540
E-mail: seamus.hayes@midlandheart.org.uk

Internet address(es):

General address of the contracting authority: http://www.midlandheart.org.uk

Address of the buyer profile: http://www.midlandheart.org.uk/supply-to-us/buyer-profile/tenders

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

PR editorial development / graphic design and creative services projects.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Birmingham.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

Midland Heart is tendering for the establishment of a framework agreement to cover the following lot requirements.
a) The provision of services for the editorial development / project management, research, writing for 2 Midland Heart newsletters;
b) Artwork and design for 2 Midland Heart newsletters;
c) The provision of ad hoc support for the research and writing of ad hoc materials, and other PR work to support the marketing and communications team;
d) The provision of graphic design and creative services to Midland Heart to complement and support the work of the in house marketing and communications team.
II.1.6)Common procurement vocabulary (CPV)

79822500, 79822500 – UB05 – FG06 – JA10 – TA07 – UB04

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

a) The provision of services for the editorial development / project management, research, writing for two Midland Heart newsletters;
b) Artwork and design for 2 Midland Heart newsletters;
c) The provision of ad hoc support for the research and writing of ad hoc materials, and other PR work to support the marketing and communications team;
d) The provision of graphic design and creative services to Midland Heart to complement and support the work of the in house marketing and communications team.
The nature of this service will involve:
— Researching and writing 2 newsletters that are supplied to specific Midland Heart sectors available in print and web based,
— Researching and writing of ad hoc editorial writing, e.g. Annual report, feature writing, press releases or magazine writing,
— The artworks and creative design work for two magazines that are supplied to specific Midland Heart sectors available in print and web based,
— Creative design and artwork services for Midland Heart promotional materials to include, but not limited to; annual reports, advertising, posters, leaflets, flyers, brochures and handouts.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1

1)Short description

The provision of services for the editorial development / project management, research, writing for 2 Midland Heart newsletters.
2)Common procurement vocabulary (CPV)

79822500

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2

1)Short description

Artwork and design for 2 Midland Heart newsletters.
2)Common procurement vocabulary (CPV)

79822500

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3

1)Short description

The provision of ad hoc support for the research and writing of ad hoc materials, and other PR work to support the marketing and communications team.
2)Common procurement vocabulary (CPV)

79822500

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
1)Short description

The provision of graphic design and creative services to Midland Heart to complement and support the work of the in house marketing and communications team.
2)Common procurement vocabulary (CPV)

79822500

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

In accordance with the terms and conditions of contract to be detailed in tender enquiry document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In accordance with the terms and conditions of contract to be detailed in tender enquiry document.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers instructions How to Express Interest in this tender:
1. Register your company on the eSourcing portal (this is only required once):
— Browse to the eSourcing Portal: https://wmcoe.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘continue’,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an e-mail with your unique password (please keep this secure).
2. Express an Interest in the tender:
— Login to the portal with the username/password,
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Calibre and capacity of project team/person chosen to service contract.. Weighting 20

2. Experience. Weighting 25

3. Examples of work. Weighting 50

4. Design awards / recognitions / registration with professional bodies/quality standard status. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.1.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.2.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.12.2011