Peterborough: bus shelters

Peterborough: bus shelters

Provision, installation, cleaning and maintenance of bus shelters.

2012/S 3-004951

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Peterborough City Council
Town Hall, Bridge Street
Contact point(s): Commercial and Procurement Unit
For the attention of: Zoe Geldart
PE1 1HF Peterborough
UNITED KINGDOM
Telephone: +44 1733384592
E-mail: zoe.geldart@peterborough.gov.uk

Internet address(es):

General address of the contracting authority: www.peterborough.gov.uk

Address of the buyer profile: http://peterborough.g2b.info

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision, installation, cleaning and maintenance of bus shelters.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKH11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Bus shelters. Repair and maintenance services. Graffiti removal services. Peterborough City Council (PCC) invites expressions of interest from suitably experienced organisations who can demonstrate knowledge, skill and innovation in the provision and installation of Bus Shelters and/or cleaning and maintenance of bus shelters. Tenderers should be aware that the volume of work on this contract may increase or decrease dependent on the need for replacement/new bus shelters, the cleaning and maintenance of bus shelters and the funding available during the contract period. The contract shall be for a duration of 3 years with an option to extend for a further 2 year period, subject to PCC’s discretion and ongoing satisfactory performance. PCC will hold a bidders day on 19.1.2012 to provide potential providers an opportunity to view the Council’s database detailing the various types of bus shelters and their locations within the Peterborough urban and rural areas. The ITT will provide details of the location. Please note this is the only date PCC will be holding a bidders day.
PCC believes that the Transfer of Undertaking (Protection of Employment) (TUPE) Regulations 2006 will not apply to this tender.
Should you wish to express your interest in this requirement please complete the invitation to tender (ITT). Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on http://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Suppliers must log in, go to your response manager and add the following access code: 824Y3A9MB7. Please ensure that you follow any instruction to you here. The deadline for submitting your response is 14.2.2012 (12:00). Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com.

II.1.6)Common procurement vocabulary (CPV)

44212321, 50000000, 90690000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

— Lot 1 – call off provision and installation of bus shelters. It is estimated that up to 10 bus shelters will be required per financial year dependent on the need and available funding,
— Lot 2 – cleaning and maintenance of bus shelters upon request by the Council,
— Lot 3 – cleaning and maintenance of bus shelters upon monthly inspection by the contractor.
On evaluation of the tenders received PCC will make a decision based on the most economically advantageous tender as to which Lot out of lot 2 or lot 3 will be taken forward. Both lots 2 and 3 will not be awarded.
Where suppliers are bidding for more than one lot they are to detail within their submission any economies of scale.
Estimated value excluding VAT:
Range: between 150 000 and 905 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The option to extend the contract by a further 2 year period, in either one year installments or the 2 year period.
Provisional timetable for recourse to these options:
in months: 3 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Call off provision and installation of bus shelters

1)Short description

Provision to supply and install bus shelters in the Peterborough urban and rural areas.
2)Common procurement vocabulary (CPV)

44212321

3)Quantity or scope

Up to 10 bus shelters per financial year dependent of the need and available funding.
Estimated value excluding VAT:
Range: between 150 000 and 375 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Cleaning and maintenance of bus shelters upon request by PCC.

1)Short description

Cleaning and maintenance of bus shelters in the Peterborough urban and rural areas including the cleaning of bus stops without shelters.
2)Common procurement vocabulary (CPV)

50000000, 90690000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 and 530 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Cleaning and maintenance of bus shelters upon inspection by the contractor

1)Short description

Cleaning and maintenance of bus shelters in the Peterborough urban and rural areas including the cleaning of bus stops without shelters.
2)Common procurement vocabulary (CPV)

50000000, 90690000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 and 530 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. PCC reserves the right to require deposits, guarantees, bonds and other forms of appropriate security. Further details will be set out in the ITT and contract documents (see Section V1.3 Additional information of this notice).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

PCC reserves the right to require groupings of contractors to take a particular legal form or to require single contractor to take primary liability or to require that each party undertakes joint and several liability irrespective of the form of the vehicle to be established.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The selected supplier may be required to actively participate in the achievement of social and/or environmental objectives. Accordingly contract performance conditions may relate in particular to social, environmental or other corporate social responsibility considerations. Further details of these conditions will be set out in the ITT and contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details of formalities necessary for evaluating if requirements are met will be provided in the ITT document available from PCC as set out at Section VI.3) Additional information of this notice. In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the ITT and contract documents (see Section V1.3 Additional information of this notice).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the ITT and contract documents (see Section V1.3 Additional information of this notice).
Minimum level(s) of standards possibly required: Further details will be set out in the ITT (see Section V1.3 Additional information of this notice).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the ITT and contract documents (see Section V1.3 Additional information of this notice).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

14.2.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 14.2.2012 – 12:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 30.4.2014 subject to whether the option being taken forward.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Access to the ITT documents can be obtained on 5.1.2012 (12:00) by following the instructions below; suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Suppliers must log in, go to your response manager and add the following access code: 824Y3A9MB7. Please ensure you follow any instruction provided to you here. The deadline for submitting your response(s) is 14.2.2012 (12:00). Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com. GO reference: GO-201215-PRO-3638415.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: PCC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.1.2012