5 Councils Corporate Services Project
1. Support the achievement of each Authority’s corporate targets through: Development of insight and evidence based decision making Integration of strategic planning and financial management .
United Kingdom-Wallingford: Business services: law, marketing, consulting, recruitment, printing and security
2015/S 057-100220
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
South Oxfordshire District Council
Abbey House, Abbey Close, Abbingdon-on-Thames
For the attention of: Mr Andrew Down
OX14 3JE Wallingford
UNITED KINGDOM
Telephone: +44 1865252095
E-mail: procurement@southandvale.gov.uk
Internet address(es):
Electronic access to information: https://www.businessportal.southeastiep.gov.uk
Electronic submission of tenders and requests to participate: https://www.businessportal.southeastiep.gov.uk
Further information can be obtained from: South Oxfordshire District Council
Abbey House, Abbey Close, Abbingdon-on-Thames
For the attention of: Mr Andrew Down
OX14 3JE Wallingford
UNITED KINGDOM
Telephone: +44 1865252095
E-mail: procurement@southandvale.gov.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: South Oxfordshire District Council
Abbey House, Abbey Close, Abbingdon-on-Thames
For the attention of: Mr Andrew Down
OX14 3JE Wallingford
UNITED KINGDOM
Telephone: +44 1865252095
E-mail: procurement@southandvale.gov.uk
Tenders or requests to participate must be sent to: South Oxfordshire District Council
Abbey House, Abbey Close, Abbingdon-on-Thames
For the attention of: Mr Andrew Down
OX14 3JE Wallingford
UNITED KINGDOM
Telephone: +44 1865252095
E-mail: procurement@southandvale.gov.uk
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
South Oxfordshire District Council
Abbey House, Abbey Close
OX14 3JE Abbingdon-on-Thames
UNITED KINGDOM
Hart District Council
Harlington Way
GU51 4AE Fleet
UNITED KINGDOM
Havant Borough Council
The Public Service Plaza, Civic Centre Road
PO9 2AX Havant
UNITED KINGDOM
Vale of White Horse District Council
Abbey House, Abbey Close
0X143JE Abingdon-on-Thames
UNITED KINGDOM
Mendip District Council
Mendip District Council, Cannards Grave Road
BA4 5BT Shepton Mallet
UNITED KINGDOM
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
NUTS code UKJ14,UKK23,UKJ3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
EN Standard form 02 – Contract notice 5 / 23
forecasting and planning for changes in levels of service demand achieving a highly utilised but flexible civic estate demonstrating transparency to the public 5. Deliver improved value for money through: Ensuring the Authorities achieve greater financial benefits through collaboration Harmonising and improving service performance Consistent and unit-based pricing of common elements of scope Developing a flexible partnership model that increases flexibility and innovation in the delivery and provision of the services and allows the Authorities to transfer services within the scope of this procurement at a date of their choosing Reducing the cost to the Authorities of providing the services including reducing the unit cost of transactions Encouraging the use of and access to the services through more cost effective and efficient channels and assisting with demand management Enabling the Authorities to achieve efficiencies in, and better outcomes from, their client and contract management function Utilising modern approaches to the provision of ICT infrastructure and new technology generally Enabling capability to support future transformation In delivering these outcomes the Authorities will expect their chosen supplier(s) to: — Deliver to specified performance, at least as good as current levels, from the start of the Contracts — Achieve rapid improvement and efficiencies in the services in scope without adversely impacting upon the Authorities’ retained functions — Achieve further benefits by using the services in scope to transform the retained functions within the Authorities — Deliver the benefits of a shared service model for the users of council services — Provide value for money and accountable services from a customer perspective, — Reduce revenue costs in supporting the delivery of front-line services wherever possible — Deliver continuous improvement and innovation in respect of these services. It is anticipated that the core requirements that may be included in the Contracts will comprise the following: Lot 1 Citizen, Corporate and Support Services — Revenues and Benefits — Exchequer Services — Payroll — Accountancy/Finance — Information Technology — Human Resources — Licensing — Land Charges — Procurement — Customer Services Lot 2 Asset Management Services — FM — Property Management — Car Parks Management The Authorities may include other requirements specific to a particular Authority in the Descriptive Document and the tender documents. It should be noted that in the event of re-structuring within local government this procurement and / or the Contracts awarded may pass to successor authorities to the Authorities as relevant and appropriate.
EN Standard form 02 – Contract notice 6 / 23
In the event that any of the Authorities decides to withdraw from this procurement process, the remaining Authorities reserve the right to continue with this procurement process. It is anticipated that the first services delivered under the Contracts will be for South Oxfordshire District Council and Vale of White Horse District Council and will commence on or around 1.8.2016, to coincide with the expiry of existing contracts. The service commencement dates for the first services for the other Authorities will be determined by the expiry dates of their existing contracts and the dialogue process. It is anticipated that the duration of the contracts shall be for an initial period of 110 months but with the ability to extend by 1 or more periods up to a further 60 months. The maximum Contract Period available is 170 months. The Authorities reserve the right for: — the Contracts and/or the services for (and within) each Lot to commence on the same or different dates for different Authorities; — certain service areas within the scope of each Contract/Lot to be added during the contract term and commence after the first service commencement date; and/or — some of the service areas not to be taken up by all the Authorities.
II.1.6)Common procurement vocabulary (CPV)
79000000, 66170000, 66600000, 72223000, 72253000, 72261000, 72267100, 75130000, 75242110, 75310000, 70330000, 98341130, 98341140,98350000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 17 000 000 and 415 000 000 GBP
II.2.2)Information about options
Description of these options: It is anticipated that the duration of the Contract shall be for an initial period of 9 years 2 months but with the ability to extend by 1 or more periods up to a further 5 years. The maximum Contract Period available is 14 years 2 months.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As set out in Pre-Qualification Questionnaire.
III.2.3)Technical capacity
As set out in Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in Pre-Qualification Questionnaire.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: As set out in pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2014/S 201-355002 of 18.10.2014
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
1. This is a joint procurement conducted by the Authorities who have formed a joint project team and a joint steering group to conduct the procurement. The intention is to award a single joint contract for each Lot. 2. It is for those invited to participate in dialogue to satisfy themselves of the position, but it is the initial view of the Authorities that the Transfer of Undertakings (Protection of Employment) Regulations 2006 will apply to the Contract. 3. This tendering exercise is being undertaken through the South East Business Portal: (URL:https://www.businessportal.southeastiep.gov.uk). Suppliers will need to register an interest on the system in order to participate, and registration is free. 4. Requests for clarification should be sent through the South East Business Portal. The Authorities shall reply to requests for clarification that are received by it before 17:00 on 9.4.2015. 5. A briefing event will be held on 1.4.2015 at 10:30 to 12:30 (in a group session) at Havant Borough Council, Public Service Plaza, Civic Centre Road, Havant PO9 2AX. Individual sessions will be available following the group session from 12:30 onwards. Due to space limitations, organisations are asked to send no more than 2 representatives. In order that appropriate security arrangements can be made interested organisations who wish to attend the group session shall advise Jennifer Burt, no later than 27.3.2015, via email atjennifer.burt@southandvale.gov.uk, of the names of their representatives attending and confirm whether an individual session will also be required. (Please note: individual slots will be allocated on a first come first serve basis and specific times will be issued during the morning session).
VI.4.1)Body responsible for appeal procedures
High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Body responsible for mediation procedures
High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: