Photocopying and Managed Print Solution

UK-Birmingham: photocopying services

Photocopying and Managed Print Solution

2012/S 5-007454

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Birmingham College
High Street Deritend, Digbeth
For the attention of: Parveen Ghulam
B5 5SU Birmingham
UNITED KINGDOM
Telephone: +44 1216945100
E-mail: parveen.ghulam@sbc.ac.uk

Internet address(es):

Address of the buyer profile: sbc.ac.uk
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

SBC 1/12 Photocopying and Managed Print Solution.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services
NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Photocopying services. South Birmingham College (SBC) is a large further education college delivering a high quality further education provision at six sites located from the centre of Birmingham to approximately 6 miles south of the City. The College has opted for a single supplier arrangement and they may potentially acquire another College with several further sites, which will then be incorporated as part of the contract.
II.1.6)Common procurement vocabulary (CPV)

79521000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

South Birmingham College may be merging with another College who have a several sites. It is not known at this stage what contracts they may be tied into for the provision of Copiers and print or the costing. The College would therefore like to make it clear that any contract originally agreed may increase by up to 50 % to take on board such services and this will be reflected in the contract. The College may also increase the contract by a further year and the range value below has taken this into account.
Estimated value excluding VAT:
Range: between 750 000 and 1 500 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please request copy of Pre-Qualification Questionnaire (PQQ).
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

Cost. Weighting 40

Service and maintenance. Weighting 20

Implemenation and management. Weighting 15

Software functionality and ease of use. Weighting 15

Added value. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SBC 01/12 Photocopier and Managed Print Solution
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.2.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This tender is for 36 months (reviewed annually) with an option to extend for a further year. GO Reference: GO-201215-PRO-3638553.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

as above

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.1.2012